Why Use Outlook? [8 Proven Disclosers]

Last Updated on June 25, 2022 by Amit Bansal

Microsoft Outlook is one of the most widely used smart platforms which manages all exchange email accounts in one place in the world. Outlook platform efficiently works personally, or at work for professional communication.

There are numerous benefits for Microsoft Outlook users, which separates other email service providers from Outlook.

I personally use Microsoft Outlook and also use it to write my blogs on Outlook, Here are a few reasons “Why Use Outlook?”, I personally share my experiences and why I am so inspired with Outlook.

Outlook calendar event reminder

Upcoming events or unforgettable events always required attention, some are unavoidable and some are connected emotionally, Outlook calendar event feature required input (single or recurring), and it will remind you accordingly.

Discloser: I personally use Outlook calendar event reminders for my rent payment.

24X7 Access even Offline

Microsoft Outlook is one of the platforms, which allows access without worrying whether you are connected to the Internet. You can access all your emails in your folders, create and even send emails, (the message land in the outbox) and will deliver when the Internet connection is re-established.

While traveling or at some place internet availability is causing problems, you can easily work offline.

Discloser: Worked as Purchase manager, I Use to send inquiry emails even offline, and those emails send when the Internet connection is re-established.

Organize Smartly

Normally inflow and outflow of email messages are arranged in folders separately, Most people agree a specific range of emails or from specific email address messages in identical folders using the Outlook Rule function, they relate to folders in Outlook better.

Outlook Rule automatically transfers the email message to a specific folder, not only that filtering emails using date range works really incredible.

Discloser: I arrange Bank Folder just like that, all email messages received from Bank are automatically transferred, for instance: account statements.

Find Email (Numerous methods)

Finding your buried email in Outlook, Serch bar tab designed in Outlook to find the email, using the specific word, from, date, category, etc. The ability to sort email by date and size, specify the timeframe, and scope the places to look are all various ways to find the email when you don’t know how to describe your search.

Disclosure: I personally use a short feature with size to remove unwanted emails from my inbox to generate and create space in my inbox.

Keyboard Shortcuts for Quick performance

Microsoft Outlook shortcut keywords simplify the process of controlling all features, using the Alt key from the keyboard allow users to get the required action. (complete keyboard short PDF is available for you).

Multiple Email Platform Outlook

Many users hold multiple emails, Personal, official & corporate not limited to a single account in Outlook, every account (including POP, IMAP, and Exchange) can live together and perform their duty with the hustle, which results in all email messages at one place for the users.

Autofill and Quick Parts

The outlook is also designed to autocomplete the email address once you type the initials of the address, it’s a very cool feature, you can also create group email addresses of a particular bunch of people, on the other hand, quick parts in Outlook, are pre-designed or you can create your own customized template which later on helps you draft your email quickly.

Disclosure: I personally use Quick parts to create emails having almost similar content except for a few numeric figures, which I manually enter. It saves my time and effort.

Dealy Delivery

Outlook web-based delay delivery is designed to mail somebody in a specific timeframe till then the email message land in Outbox and while delivering to the recipient at the time declared. Outlook 365 web-based service delivers even if you are not connected or online.

In case Gmail or other email services provide operated from Outlook 365 only deliver till the user is online.

Disclosure: I use this feature to mail somebody like a wishing birthday note, or anniversary which is required to deliver at a specific time.

Talking about my personal experience and features, the list would be endless. The above examples are my personal top features which I enjoy the most, It is recommended to try these features once and share your experience.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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