Last Updated on January 30, 2024 by Amit Bansal
Signing out of Microsoft Outlook is a crucial practice for maintaining security and privacy, whether on a shared computer or to keep an email account private on personal devices.
This step is vital to prevent unauthorized access to emails and to protect sensitive data from falling into the wrong hands, providing users with peace of mind by ensuring their personal information remains secure.
In this article, you will learn how Outlook provides different methods to sign out, depending on the platform we’re using.
Preparing to Sign Out
Before we sign out of Microsoft Outlook, it’s important for us to understand why we’re doing it and to make sure all of our important email and file data is properly saved. This ensures our security and privacy are maintained.
Reasons to Sign Out
There are a few key reasons we may decide to sign out of our Outlook account.
- One critical reason is to enhance security, especially when using shared or public computers.
- Signing out prevents unauthorized access to our emails and personal data.
- Moreover, regularly signing out can help protect privacy as it clears active sessions that might be open on various devices.
Saving Your Work
Before signing out, don’t forget to save your work. Here’s a checklist of things to consider, which I find helpful and believe will be beneficial for you as well:
- Drafts: Save any email drafts we’ve been working on to avoid losing unfinished messages.
- Attachments: Ensure all file attachments are uploaded or downloaded as needed.
- Settings: Double-check that any changes we’ve made in the settings are applied and saved.
By carefully following these steps, we can sign out of Outlook confidently, knowing that our information is secure, and our work is up to date.
Sign-Out Methods in Outlook
To secure your email and personal information, it is crucial to know the various methods to sign out of Microsoft Outlook.
These methods ensure that you can control access to your account across different platforms and devices.
From Desktop and Laptop Computers (Outlook Classic)
For those using Outlook’s desktop application on a PC or Mac, you can sign out by navigating to the File menu.
Choose the Office Account option, and then click the Sign-Out link beneath your account information.
This process will end your session and require you to sign in again the next time you use the application.
From Desktop and Laptop Computers (New Outlook)
As many of us are aware, a new version of Outlook has been launched, which bears a resemblance to Outlook.com. Let’s take a look at the process of signing out from the new Outlook.
When you open the new Outlook on your screen, you will notice a gear symbol at the top right corner. Simply click on it, and it will lead you to the settings dialogue box. Within this box, you will find three sections to choose from.
In the first section, click on “Accounts” In the second section, select “Mail” Lastly, in the third section, you will find a list of all the accounts or email addresses added to your new Outlook.
If you wish to remove an existing account, click on “Manage“
After clicking on “Manage,” you will need to select “Remove Account” This action will result in you being completely logged out from your existing email address on the new Outlook.
Via Web Browsers
When accessing Outlook via a web browser, Go to Outlook.com and log in if you haven’t already. click on your profile icon located at the top right of the Outlook web page.
In the dropdown menu, there’s an option to Sign out. This is effective across all browsers and will log you out of your current session. Remember to close the browser afterward for added security.
Sign Out from Mobile Devices
For iPhone, Android, and iPad users, the Outlook mobile app makes signing out simple.
To access the backend options, start by clicking on the Microsoft Outlook logo located in the top left corner. This action will lead you to the backend options menu.
On the left navigation panel, you can view all your email addresses added to Outlook. First, select the specific email address from which you want to log out.
Then, in the bottom left corner, you will find a gear icon representing the settings. Click on it.
You will see a list of all your email addresses added in Outlook. Select the one you wish to remove from your mobile device.
Finally, from the list of options, simply select “Remove Account” at the bottom.
This immediately logs you out of the app on your mobile device, protecting your data if your phone is lost or accessed by someone else.
Utilizing Multiple Devices
If you are signed into multiple devices and need to sign out from all of them remotely, you can utilize the security features provided in your Microsoft account settings.
This action will sign you out from all devices except for Xbox consoles, ensuring no one else has unauthorized access to your account.
By following these steps, you maintain control over your personal information across Microsoft Outlook, whether you’re using it on your phone, computer, or browser.
In conclusion, understanding how to sign out of Microsoft Outlook across various devices and platforms is essential for safeguarding your privacy and security.
Whether you’re using a desktop, laptop, or mobile device, or accessing Outlook through a web browser, each method ensures your personal information remains protected.
Remember, regularly signing out, especially on shared devices, is a simple yet effective step toward maintaining your digital safety.