How to Remove Email Account from Outlook? [2007, 2010, 2013, 2017, 2019, 365]

Last Updated on October 26, 2022 by Amit Bansal

Outlook is a widely used email client that allows you to send and receive emails. There are multiple ways to mute a specific email account or email message received in your Inbox, using the rule function, some email accounts are so spammy they really deserve detention in your Microsoft Outlook.

In this article, you will learn a complete tutorial on “How to Delete Email Account from Outlook?”

Microsoft Outlook only acts as a platform for multiple emails, deactivating an email account from Outlook, doesn’t deactivate the email account from the server.

You can access the email account from the main server or browser.

The steps/instructions must be applicable to Microsoft 365, Outlook 2019, Outlook 2016, 2013, and 2010.

Why do I want to delete the Account in Outlook?

If you’re no longer using an Outlook account, you may be wondering why you should go through the effort of removing it.

There are a few good reasons to remove old Outlook accounts, even if you’re no longer using them.

For one, removing an old Outlook account can help improve your security.

If you’re no longer using an Outlook account, there’s a chance that someone else could gain access to it.

By removing the account, you can help reduce the chances of someone being able to access your personal information.

In addition, removing an old Outlook account can help free up space on your computer.

If you’re no longer using an Outlook account, the files associated with that account can take up valuable space on your hard drive.

Removing the account can help you free up that space so you can use it for other things.

Finally, removing an old Outlook account can help you avoid any potential problems in the future. If you’re no longer using an account.

Important Note: When you remove an email account from Outlook, it doesn’t deactivate the account. If you want to deactivate your account, you’ll need to talk to your email account provider. Once you delete an account from Outlook, you won’t be able to send or receive any emails from that account.

Email is a wonderful way to communicate with friends and family. In addition to sending messages, you can also send attachments such as photos, documents, and even spreadsheets.

Unfortunately, once you delete your email, you won’t be able to access those files anymore. Why does anybody want to delete the account in Outlook?

  • Hard to manage multiple accounts at a time.
  • Miss important email due to tons of inflow.
  • Junk/Spammy emails notification causes trouble.
  • Excess to email account closed by service provider.
  • Other multiple reasons

How To Delete Outlook Account?

You can delete email accounts that you no longer need from the list of mailboxes connected to Outlook with just a few clicks. Deleting an Email account from Microsoft Outlook is quite simple, here are the steps to follow:

  • Open Microsoft Outlook
  • Click File Tab upper left corner of the screen >> Info >> Account Settings >> Account Settings
account setting delete account
  • Account Settings dialog box appears >> Select the email address you like to remove
  • Click Remove
remove account outlook
  • A warning message pops up “Careful, if you remove this account, its offline cached content will be deleted”.  This only affects content downloaded and stored on your computer.
confirmation message outlook
  • Click Yes to confirm.

There is another option to remove Outlook using Control Panel.

  • Close Microsoft Outlook if open.
  • Click Win + R >> Type control panel >> Click on the Mail (Microsoft Outlook) icon.
mail icon Microsoft Outlook
  • Click on the Email Accounts button from the Mail Setup dialog box.
mail setup dialog box
  • The next step opens the Account Settings dialog box >> Select the email address you like to remove
  • Click Remove
remove account outlook
  • A warning message pops up “Careful, if you remove this account, its offline cached content will be deleted”.  This only affects content downloaded and stored on your computer.
confirmation message outlook
  • Click Yes to confirm.

Once, you delete the email address from Outlook, the PST file of that email address is still available in your computer location, which later recovers the files and transfers them to another computer.

How To Remove Account but Keep Emails in Outlook?

How often do you get asked why you deleted your account from Outlook or other email services? This question frequently arises because people don’t realize they can recover their deleted emails.

Instead of recovering, you may have a couple of options to keep your email messages back in your Outlook.

  • Export entire account
  • Manually select specific emails and keep the copy

For exporting the entire account before removing it from Outlook

  • Click on file tab >> Open & Export >> Import/Export.
  • Export to a file >> Commo separated Values >> Select folder to export from >> Select the location >> Click OK

Your email data is saved in your external source, now you can quickly delete the account from Outlook. You can further use the email data by importing back to outlook, for that you don’t need an account to be added.

Remove An Account but Keep Its Email with Copying and Pasting

This process allows you to keep the email in your external drive by copying and pasting it before removing the account. Follow the step-by-step guide.

  • Select your email address from the left navigation panel and open the folder.
  • Select emails one by one and press the Ctrl + A keys at the same time.
  • All your email messages are selected, now click Ctrl + C to copy and Click Ctrl + V to paste the email message into the external folder outside Outlook.

How to Delete your Outlook Web Account by Removing your Email Address?

Removing an Email account from Outlook web is quite simple, Here is a quick tutorial on How to remove the email account from Outlook Web.

  • Step 1: – Open Outlook web and click the gear icon, available on the top-right corner of your screen.
  • Step 2: – Click View all Outlook settings from the bottom.
  • Step 3: – From the left navigation section, click Mail >> then click Sync email from the right navigation section.
  • Step 4: – Sync Email information appears, click on “Manage or Choose a primary alias
  • You will forwarded to specific URL automatically, “Manage how you sign in to Microsoft”, under which
Click Remove and your email Remove from Outlook Web.

Wrap Up

In conclusion, if you have more than one email account in Outlook, only the first account will be listed in the Accounts tab after deleting the account.

If you want to keep your other email accounts, you have to delete them first and then import them into Outlook again.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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