How to remove email account from Outlook? [2007, 2010, 2013, 2017, 2019, 365]

Outlook is a widely used email client that allows you to send and receive emails. There are multiple ways to mute a specific email account or email message received in your Inbox, using the rule function, some email accounts are so spammy they really deserve detention in your Microsoft Outlook.

In this article, you will learn a complete tutorial on “How to Delete Email Account from Outlook?”. 

Microsoft Outlook only acts as a platform for multiple emails, deactivating an email account from Outlook, doesn’t deactivate the email account from the server.

You can access the email account from the main server or browser.

The steps/instructions must be applicable for Microsoft 365, Outlook 2019, Outlook 2016, 2013, and 2010.

Why do I want to delete the Account in Outlook?

Email is a wonderful way to communicate with friends and family. In addition to sending messages, you can also send attachments such as photos, documents, and even spreadsheets.

Unfortunately, once you delete your email, you won’t be able to access those files anymore. Why does anybody want to delete the account in Outlook?

• Hard to manage multiple accounts at a time.
• Miss important email due to tons of inflow.
• Junk/Spammy emails notification causes trouble.
• Excess to email account closed by service provider.
• Other multiple reasons

How To Delete Outlook Account?

You can delete email accounts that you no longer need from the list of mailboxes connected to Outlook with just a few clicks. Deleting an Email account from Microsoft Outlook is quite simple, here are the steps to follow:

• Open Microsoft Outlook
• Click File Tab upper left corner of the screen >> Info >> Account Settings >> Account Settings

• Account Settings dialog box appears >> Select the email address you like to remove
• Click Remove

• A warning message pops up “Careful, if you remove this account, its offline cached content will be deleted”.  This only affects content downloaded and stored on your computer.

• Click Yes to confirm.

There is another option to remove Outlook using Control Panel.

• Close Microsoft Outlook if open.
• Click Win + R >> Type control panel >> Click on the Mail (Microsoft Outlook) icon.

• Click on the Email Accounts button from the Mail Setup dialog box.

• The next step opens the Account Settings dialog box >> Select the email address you like to remove
• Click Remove

• A warning message pops up “Careful, if you remove this account, its offline cached content will be deleted”.  This only affects content downloaded and stored on your computer.

• Click Yes to confirm.

Once, you delete the email address from Outlook, the PST file of that email address is still available in your computer location, which later recovers the files and transfers them to another computer.

How To Remove Account but Keep Emails in Outlook?

How often do you get asked why you deleted your account from Outlook or other email services? This question comes up frequently because people don’t realize they can recover their deleted emails.

Instead of recovering, you may have a couple of options to keep your email messages back in your Outlook.

• Export entire account
• Manually select specific emails and keep the copy

For exporting the entire account before removing it from Outlook

• Click on file tab >> Open & Export >> Import/Export.
• Export to a file >> Commo separated Values >> Select folder to export from >> Select the location >> Click OK

Your email data is saved in your external source, now you can easily delete the account from Outlook. You can further use the email data by importing back to outlook, for that you don’t need an account to be added.

Remove An Account but Keep Its Email with Copying and Pasting

This process allows you to keep the email in your external drive by copying and pasting it before removing the account. Follow the step-by-step guide.

• Select your email address from the left navigation panel and open the folder.
• Select emails one by one and press the Ctrl + A keys at the same time.
• All your email messages are selected, now click Ctrl + C to copy and Click Ctrl + V to paste the email message into the external folder outside Outlook.