Refresh Outlook Shortcut

One such way to enhance productivity in Microsoft Outlook is by utilizing keyboard shortcuts.

A particularly helpful shortcut is the Refresh Outlook shortcut, which allows you to instantly refresh your inbox and check for any new emails.

We understand the importance of staying up to date with your emails and keeping your inbox organized.

That’s why we’re discussing the Refresh Outlook shortcut in this article to help you save time and effort when working with Outlook.

Refresh Outlook Shortcut Overview

In this section, we’ll provide an overview of the Refresh Outlook Shortcut, enabling you to stay up to date with new emails and synchronize your mail folders easily.

We’ll discuss two main methods, using the F9 key for refreshing and manually sending and receiving emails.

Using F9 Key for Refreshing

The easiest method to refresh your Outlook inbox is by using the F9 key.

Pressing F9 initiates a send/receive action on your existing email accounts, helping you stay up to date with incoming messages.

This keyboard shortcut simplifies the process and eliminates the need for navigating through menus or buttons.

Keep in mind that the F9 key works for the entire application, refreshing all the accounts and folders.

Manual Send and Receive

If you prefer to initiate a manual send-and-receive action for specific accounts or folders, follow these steps:

  1. First, navigate to the Send/Receive tab in the Outlook main menu.
  2. Under the Send/Receive tab, click on the Send/Receive All Folders button to refresh all folders across all accounts.
  3. Alternatively, you can click on the Send/Receive Groups dropdown menu and select a specific account or group of folders you’d like to refresh.

This method allows you to have more control over the synchronization process and target specific accounts or folders in your Outlook application.

To summarize, using keyboard shortcuts like the F9 key and manually initiating send/receive actions helps to refresh your Outlook inbox and stay current with new emails.

Choose the method that works best for you and use these tips to maintain an organized and up-to-date inbox.

Alternate Keyboard Shortcut to Refresh Outlook

Here is another method you can prefer to refresh Outlook:

Control (Ctrl + M)

Both the Control (ctrl) keys will work to refresh Outlook along with “M“.

Once you click the above pair of buttons from your keyboard, your Outlook starts updating instantly, and check out the flow of new email messages.

Outlook is designed to auto-refresh itself and allow you to land new emails in your inbox, you can modify the timing of auto-update.

The above keyboard shortcut and even a manual method can refresh Outlook the time you use these functions.


If you need to quickly update your inbox, you can use the “Refresh Outlook” shortcut as a time-saving solution.

While there are other methods to refresh Outlook, the shortcut provides an efficient way of refreshing your inbox without having to navigate through the program’s menus.

It is possible to stay organized and productive by using this shortcut, so you will not need to waste time manually refreshing your inbox every time.

Try it and see how you can use it to your advantage!

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