Line and Paragraph Spacing in Outlook [Shortcut]

When it comes to formatting emails for professional correspondence, the spacing of your lines and paragraphs plays a significant role.

Not only does it make your emails look neat and organized, but the right spacing can also help your readers to understand the content more easily.

Outlook makes it easy to format your emails properly, and this blog post will discuss the shortcuts and features of Outlook that you can use to create the ideal line and paragraph spacing.

Keyboard Shortcut for Line and Paragraph Spacing in Outlook

Control + 1 – For single spacing

Control + 2 – For double spacing

Control + 5 – For 1.5 line spacing

Steps to Use the Keyboard Shortcut for Line and Paragraph Spacing in Outlook

To adjust line and paragraph spacing in Microsoft Outlook, you can use the following shortcut key combination:

  • Open Outlook application
  • Create New Email, Reply, or Forward
  • Highlight the text you want to adjust.
  1. Hold down the “Ctrl” key and press the “1” key to set single spacing,
  2. Hold down the “Ctrl” key and press the “2” key for double spacing.
  3. Lastly, hold down the “Ctrl” key and press the “5” key for 1.5 line spacing.

Another Quick Shortcut to Line and Paragraph Spacing in Outlook

You should change the spacing between sentences by choosing line spacing variables to increase and decrease the appearance and visibility using another bench of keyboard shortcuts.

  • Go to the Outlook Application.
  • Create a new message, reply, or forward.
  • Generate the message content.
  • Select the entire content using Alt + A keyboard shortcut.
  • Hold Alt Key from your keyboard, which consists of pair of Alt keys, you can use any one of them.
  • Click “O” then “K“
  • That will take you to line spacing options, change your selection using the Up and Down arrow from 1.0 to 3.0.

Add Space Before/After the Paragraph

In most cases, if you are Ok with the line spacing, but still, you need to add spacing before/After paragraphs. There is an option in Microsoft Outlook to add space before/After a paragraph while you create a new email message or even while replying and forwarding the message.

  • Go to the Outlook Application.
  • Create a new message, reply, or forward.
  • Generate the message content.
  • Highlight the entire text you want to adjust using Alt + A keyboard shortcut.
  • Hold Alt Key from your keyboard, which consists of pair of Alt keys, you can use any one of them.
  • Click “O” then “K“
  • Press B for “Add spaces before paragraphs“
  • Press A for “Add spaces after paragraphs“

Note: Use Alt + O + K + B – To Remove spaces before paragraphs & Alt + O + K + A – To Remove spaces before paragraphs.

Wrap Up

In conclusion, line and paragraph spacing options in Outlook give you more control over how your emails look.

The line spacing options allow you to adjust how much vertical space is between lines of text, while the paragraph spacing options give you control over how much space is between paragraphs.

Knowing how to use these options will help you create emails that are more visually appealing and easier to read.

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