If you’ve ever needed to find and replace text in Microsoft Outlook, you know it can be a tedious process. But with a little know-how, you can streamline the process and make it much simpler.
There is an option to open the find and replace dialog box, but I’ve been using this keyboard shortcut lately, it makes my work a lot faster.
In this blog post, we’ll show you how to find and replace text in Outlook using keyboard Shortcuts.
Keyboard shortcut to Open Find and Replace in Outlook
To open the find and replace option you can use the keyboard shortcut key:
Control + H
Steps to Use Keyboard Shortcut to open Find and Replace Dialog Box in Outlook
Let’s understand step by step method of how to use the above keyboard shortcut:
- Select the text you need to replace and use the replace functionality.
- Hold the Control key and press the H key
That will open the Find and Replace dialog box. The text you selected is by default available in the Find what section.
You can use the Tab key to reach replace with section, Type the replacement text, and Hit Enter.
You can also open the same dialogue box by using the keyboard shortcut Control + F (hold the Control key and then press the F key). But in this case, only Find that section is visible.
- With Control + H – the replace tab is selected
- With Control + F – the find tab is selected
The Find and Replace dialog Box consist of the Find, Replace, and Go To tab, you can switch between using CTRL + Control Page up & CTRL + Control Page Down.
Alternate Shortcut Key to Open Find and Replace Dialog Box
Use F4 Key directly to open the Find and Replace dialog box in Outlook, Users having functional keyboards need to use Fn + F4 Keyboard Shortcut.
You can use another keyboard shortcut to open the find and replace dialog box:
- With Control + O + ZN + R – To open find and replace dialog box
- With Control + O + ZN + FD + F – To open find dialog box
This might be a confusing and complicated shortcut.
Find and Replace functionality is a very helpful tool and time server, It is very useful when you need to change the specific text in a large number of emails. To use the function, simply select the text you want to change, and then click on the “find and replace” button.
Enter the Text in you need to search and replace.
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