RSS Feed in Outlook 365, also known as Really Simple Syndication, is a feature that allows users to get updated web content delivered directly to their Outlook mailbox.
It’s a technology for distributing updates to web content using a standardized XML format.
One major purpose of RSS function is to help users stay informed by having the latest content from sites they are interested in.
In Outlook 365, RSS Feed functions like a mailbox that automatically receives and saves updates from subscribed RSS feeds, such as blog posts, news headlines, audio or video.
It saves time and improves productivity as users can quickly scan for relevant updates without having to visit each site individually.
By subscribing to RSS Feeds in Outlook 365, users can enjoy the convenience of getting the latest web content right at their fingertips.
In this article, you will learn How Outlook RSS works and benefits Outlook users from all directions.
Benefits of using RSS feeds in Outlook 365
- Content Aggregation: RSS feeds allow users to aggregate content from various websites and sources into one place. This means you can subscribe to your favorite websites, blogs, news sources, and podcasts and have their updates delivered directly to your Outlook inbox.
- Time-saving: By using RSS feeds, you don’t need to visit multiple websites individually to check for new content. Outlook automatically fetches and organizes the latest updates, saving you time and effort.
- Customization: Users can choose the RSS feeds they want to subscribe to, tailoring their content consumption to their interests. This ensures that you receive information that is most relevant to you.
- Offline Access: RSS feeds can be especially useful for users who need access to content while offline. Once the feeds are downloaded, you can read the articles or view the content even when you’re not connected to the internet.
- Reduced Email Clutter: By segregating RSS feeds from your regular email, you can keep your inbox less cluttered and focused on important communications.
- Automation: Outlook can be configured to automatically update and organize RSS feed content, making it a hands-off way to stay informed.
Drawbacks of using RSS feeds in Outlook 365
- Overwhelming Volume: Subscribing to too many RSS feeds can lead to an overwhelming amount of content. This may result in information overload, making it challenging to keep up with all the updates.
- Outdated or Discontinued Feeds: Some RSS feeds may become outdated or discontinued over time, leading to broken links or missing content in your Outlook feed.
- Security Concerns: RSS feeds can potentially be a source of security risks if the feed contains malicious content or if the website hosting the feed is compromised.
- Limited Interaction: Unlike directly visiting a website, using RSS feeds may limit your ability to interact with the content, such as leaving comments or engaging in discussions.
- Inconsistent Formatting: RSS feeds may not always display content in a consistent format, which can make the reading experience less user-friendly compared to visiting the website directly.
How To Add RSS Feed to Outlook 365?
Adding an RSS Feed to Outlook 365 is a quick and easy way to stay up to date on your favorite websites.
RSS is a great way to keep track of changes to websites, and it’s easy to set up in Outlook 365. Here is the step-by-step guide:
- Click File Tab
- Select Options >> Advanced >> RSS Feed
- Select or clear the Synchronize RSS Feeds to the Common Feed List (CFL) in the Windows check box.
- Click OK.
How to use RSS Feeds in Outlook?
If you’re keen on getting continuous updates from a particular website right in your Outlook Inbox, you’ll need to link its RSS feed to the Outlook RSS Folder.
Here’s a simple guide to walk you through the process.
- Go to the specific website you like RSS feedback to Outlook.
- Select the RSS Feed icon from the website, such as , or, , for the content you want to receive.
- Once you click and select any of the RSS logos, you will get a separate URL which consists of the XML file, Copy the URL.
- Open Microsoft Outlook, go to the navigation section of your inbox >> right-click the RSS Feeds folder >> Click Add a New RSS Feed.
- A New RSS Feed dialog box pops up, Paste the same URL copied from the above step >> Click ADD.
- Outlook finally confirms to Add this RSS Feed to Outlook, click the Yes button.
- Click Advances in case you need to configure the RSS Feed options. [you can name your feed and select download the full article as a .html attachment].
- Feed Name: Enter your name according to your requirements.
- Delivery Location: By default, Outlook selects its own location to save the data file, in case some feeds generate massive amounts of information, so you may want to send that information to a special folder, specifically for podcasts.
- Downloads: Outlook automatically downloads only a brief summary of each item; you can select the checkbox in case you are required to download the enclosed or the entire full article.
- Update Limit: Some RSS feed publishers update your information regularly. If you try to update too often, they cancel your subscription. If there’s a limit assigned to the feed you’ve chosen, this check box is automatically selected.
- Finally, click Yes to complete.
- Your RSS Feed folder is added in the navigation bar, and you can check the unread feeds and the list.
How to Disable RSS Feeds in Outlook 365?
In some cases, if you do not require an RSS feed for a certain site anymore, you can easily disable RSS feeds in Outlook 365 or remove them. You can smoothly delete it without affecting your other RSS feeds.
You can delete any RSS subfolder by selecting and clicking the right mouse button and selecting Delete Folder.
Microsoft Outlook requires final confirmation; a dialog box displays to make sure you want to delete the selected RSS feed. Click Yes to confirm.
How to Remove RSS Feeds from Outlook?
RSS feeds are a wonderful way to keep up with your favorite websites, but they can be a little overwhelming in Outlook.
If you want to declutter your inbox, you can remove RSS feeds from Outlook with just a few clicks.
- Step 1: – Open Microsoft Outlook
- Step 2: – Go to File Tab >> Click info >> Account setting >> Account setting
- Step 3: – Click RSS Feeds from the Accounting setting dialog box, which consists of a list of RSS feeds you have added in Outlook.
- Step 4: After selecting the one, click the remove button, Outlook asks to click Yes as final confirmation, also inform you that previously downloaded items from this feed are not deleted. Close the Box and that’s it.
How to Fix Outlook RSS Feed Error?
Outlook RSS feeds error are encountered due to some technical glitch in between, there must be multiple causes RSS Feeds can become unsynchronized and every issue have a solution.
- RSS feeds just stop updating due to a technical glitch.
- Website URL address changes.
- Outlook RSS Feeds reported errors 0x80004005, 0x800C0008, and 0x8004010F.
- The update Limit feature is turned off.
Change folder RSS feed stored
Microsoft Outlook stores RSS data on your computer as a (.pst) file, you can also change the location manually. Click File Tab >> Account Settings >> Account Settings.
Select RSS Feeds tab >> click on the Change Folder button from the bottom of the screen, you can change the location very easily.
Turn On the Update Time Limit
By default, the Update, Limit feature is already turned on until you have not made any changes while setting up RSS Feed.
To cross-check this, open Microsoft Outlook >> File Tab >> Account Settings >> Account Settings.
Now switch to the RSS Feeds tab and click on the Change button. Make sure that the Update Limit check box is selected.
Update URL Address
In the majority of cases, I personally observe the change in the URL address of the website RSS Feed changes, which results in a technical break, simply delete the existing RSS Feed and create a new one.
What is the Difference Between Email and RSS Feeds?
Email and RSS Feed serve distinct purposes and their functionalities vary in several ways. Here, you’ll find a comparison between the two:
|What is it?||A system for sending messages from one individual to another via the internet.||A format for delivering regularly changing web content.|
|Use||Communication, Office work, Personal use, Newsletters etc.||User can subscribe by just adding the URL to their RSS reader. You don’t need to provide email address.|
|Control||Sender has the control over the emails. The sender can select who receives the email.||Receiver or user has control over the feeds. They decide what content they need to subscribe to.|
|Subscription||User needs to provide email addresses for subscribing to any newsletter or else.||The user needs to provide email addresses for subscribing to any newsletter or else.|
|Delivery delay||Usually email delivery doesn’t have much delay unless there is some issue.||RSS feeds refresh rate depends on the RSS reader. It can be immediate or can take several hours.|
|Unwanted content||Risk of spam messages.||No unwanted content, you only get updates for the feeds you subscribe to.|
|Privacy||Requires providing personal information|
The biggest advantage of RSS feeds in Outlook is you need not subscribe to any website for regular updates, some of the news website subscriptions unnecessarily send you Spam emails or such topic emails that you really not require.
Hope something here helps you.