In an earlier article, we learned about the recurring meeting which needs to occur at every specific interval. The recurring task is also similar. Assign Tasks in Outlook to another person or for yourself is another great feature of Outlook.
In this article, you will learn “How to Repeat Tasks Outlook” as well as “Regenerated Task”.
Outlook Recurring Task
Creating daily/weekly/monthly recurring tasks in Outlook required a few steps process to generate recurring tasks, which works as an alarm clock as a reminder to execute your task.
Follow the steps:
- Open Outlook >> Click Task view from the navigation section from the left bottom of the screen.
OR
- Lunch Outlook >> Click Home Tab >> New Items >> Task
OR
- Simply Click press [Ctrl] + [Shift] + K
- Now the New Task window is opened, fill up the inputs, and for repeat outlook tasks “Recurrence” button comes into play.
- Once you click on the recurrence button, select the Task Recurrence Pattern (Daily/Weekly/Monthly/Yearly).
Task Recurrence dialog box appears, for arranging a few setups follow the below steps:
Daily Pattern
- Check the Daily option in the Recurrence pattern section.
- In the right part, specify the frequency as every X Day (s) for the daily recurring tasks, or every weekday for the quarterly recurring tasks.
- Please specify the range of recurrence:
- Select the Start Date and End date as you need.
- Check box: End after X occurrence, in case of a specific number of occurrences.
- Select No end date in case of endless recurrence.
- Click the OK button to finish.
Weekly Pattern
- Check the Weekly option in the Recurrence pattern section.
- In the right part, specify the frequency as every X week(s) and select the day/s for the weekly recurring tasks.
- Please specify the range of recurrence:
- Select the Start Date and End date as you need.
- Check box: End after X occurrence, in case of a specific number of occurrences.
- Select No end date in case of endless recurrence.
- Click the OK button to finish.
Monthly Pattern
- Check the Monthly option in the Recurrence pattern section.
- In the right part, specify the Xth day of every X month(s).
- Select the occurrence point (first, second, third, fourth, last) and the day of every X month.
- Please specify the range of recurrence:
- Select the Start Date and End date as you need.
- Check box: End after X occurrence, in case of a specific number of occurrences.
- Select No end date in case of endless recurrence.
- Click the OK button to finish.
Yearly Pattern
- Check the Yearly option in the Recurrence pattern section.
- In the right part, specify the month and Date.
- Select the occurrence point (first, second, third, fourth, last) and select the day of select months.
- Please specify the range of recurrence:
- Select the Start Date and End date as you need.
- Check box: End after X occurrence, in case of a specific number of occurrences.
- Select No end date in case of endless recurrence.
- Click the OK button to finish.
Once you set up any of the patterns, then enter the subject and content in the body section and hit save and close.
You can cross-check the saved task in the Task database in case you like to edit or change the task pattern or subject you can double click and open the window, edit the pattern, and save again.
Outlook Regenerated Tasks
The recurring task also consists of regenerating tasks which means the next task occurs only when you mark the previous task as completed. Some of the good examples:
- Attending meditation club every 8 days.
- Donating blood every 2 months.
- Oiling Gyn equipment every 2 months.
Under this scenario, missing the occurrence, you still have the task live, but only one occurrence.
In case you created a task for every three days of watering the plant and you miss the occurrence, you can’t water the plant double to fill the gap for the next time.
It is mandatory to mark the task completed before activation of the next occurrence.
Select a radio button for the recurrence. and specify the number of days/weeks/months/years to make it regenerate a new task.
Finally, Click OK till ends. The flexibility provided by Outlook is remarkable and the user makes every ongoing event smooth in day-to-day events.
Outlook Regenerated Tasks usually help users to establish good habits such as exercising and practicing a new skill.
How to Fix Broken Recurring Task?
The’re “broken” word is used because recurring events supposed to remind every occurrence date but sometimes the Outlook design of the Reminders window allows you to quickly “Break Recurring Tasks” when you press the Dismiss button.
Outlook allows you to fix the problem just like that!
Go to the Tasks folder or click CTRL+4 and select the Recurring Task, click that specific event mark as completed and the other occurrence will activate automatically.
Wrap Up
Well, that’s the story on recurring tasks and how to set them. Don’t be afraid to use them, they work great!
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