Can anybody read my email to me, Yes I can, Outlook read aloud all your required email for you.
Just like speaking phone in earlier days, you just have to hit a button and your telephone set announces all your call recording received to you. Microsoft Outlook also allows you to sit back and relax and you can listen to all your email messages just like that.
In this article, you will learn “How to use outlook read aloud” & “how to fix if Outlook read aloud not working”.
How to make Outlook read aloud?
Read Aloud feature is available for Outlook 365 subscribers which read your document naturally with all the pauses. Outlook read aloud allows you to click the speak button to listen to your text.
Below step are important [refer images]
- Lunch Outlook >> Open specific folder consist of email.
- For instance, Inbox, select your email, you like to listen.
There are two options to listen to your email message.
- Simply click on the email, your email message opens up in the right side reading pane.
- The second option is to double click and open the email message in a separate window.
In both, the scenario, click on Message Tab >> Hit Read Aloud
This mechanism starts reading your email, you can all select specific area only Outlook to read aloud.
When Read Aloud is running, understated controls appear on the right side of the document.
There are some options/choices available, [refer: Image]
- Backward paragraph selection: While reading, on clicking the backward button simply jump to the preceding paragraph and start reading again.
- The second option is the play and pause button.
- Thirdly skip paragraph selection: This option skips your running paragraph and jumps to the next.
- Option key which opens up a few more function:
- Can adjust the reading speed/narration, which can be modified.
- You can choose from three voices, two male and one female.
To stop Read Aloud, You can click to (x) cross on the far right of the controls, or click to read aloud again or close the message.
Outlook Read Aloud only just the body, it won’t read the subject line, since by default only English language narrator is available in Outlook, you can also add other languages like Canadian, Indian, UK, US or Australian language.
Read aloud not available (How to enable & Disable in Outlook)
By default, the Microsoft Outlook Tab section consists of “Read Aloud”, some of the users still asking, “Why read aloud not available, below steps allows you to enable as well disable this feature.
- Click File >> Options
- Go to Ease to Access >> Under “Application display options” section
- Click the checkbox ” Show Read aloud”
- Hit OK
This process enables and brings back the missing Read aloud icon in the Tab section. Reversion of this process disables the function (If you don’t need the Read-Aloud functionality) and the icon is gone disappears & the feature itself will not be triggered by the keyboard shortcut as well.
Outlook read aloud shortcut key
- Ctrl + Alt + Space – Start/Exit Read Aloud.
- Ctrl + Space – Pause Read Aloud.
- Alt + Right – Increase reading speed.
- Alt + Left – Decrease reading speed.
- Ctrl + Right – Read previous paragraph.
- Ctrl + Left – Read next paragraph.
Add Speak to Quick Access Toolbar
To add the Speak command to the Quick Access Toolbar, the following steps required:
- Open Outlook >> Click File >> Options
- Quick Access Toolbar >> Select Commands Not in the Ribbon from the dropdown list.
- Select Speak from the drop-down list (the list is arranged alphabetically), finding that Speak doesn’t require rocket science, go to ‘S‘ series >> Click Add button.
- Click OK, Outlook read aloud added to QAT.
Why Outlook read aloud not working?
Outlook read aloud feature is the part of Microsoft Outlook and is beneficial for people suffering from hearing or visual disability, some time user complain of Outlook Read Aloud feature is not working.
Launching Outlook in safe mode, mostly some of the Outlook add-ins that might conflict most of the functionality. The challenge is to find the culprit add-in causing issues to the feature.
Here are the steps to get it done.
- Open Outlook
- Choose File >> Click Options.
- Select Add-ins from the left sidebar menu.
- Manage: COM Add-ins option, select Disable items.
- Click OK
This step temporarily disables them and open the gates of all the features without any hurdle. Restart Microsoft Outlook to bring it back to normal mode. It will start in normal mode unless there’s a problem opening the application.
The second reason is really funny but it exists, Checkup volume of your system, sometimes it’s mute or has the same technical error, which results in Outlook read aloud not working.
Few of the technical PC repair software also available in the open market which Fix Windows errors automatically.
- How To Turn off Conversation View in Outlook 365?
- How to change the subject line in Outlook? [of received messages]
- Grammarly For Outlook App/Webmail
- Outlook How to Change Message Preview?
- How To Send Invitations From Outlook Calendar?
- How to backdate an email in Outlook?
- How To Create Unified Inbox View?