Where To Find QR Code in Microsoft Outlook? [Add QR Codes in email signatures]

Outlook QR code stands for “Quick Response“, a QR code is a type of barcode that can be read easily by a digital device and which stores information as a series of pixels in a square-shaped grid.

QR codes are everywhere these days. They’re used to store information or link to websites. But did you know they can also be used to send messages?

A QR code is a square barcode that stores data. When scanned using a smartphone camera, it displays text and images. The QR code was originally created by Denso Wave Inc., a Japanese company.

You can create a QR code from Microsoft Outlook and share it with anyone who has access to the Internet. This way, you can easily send a message to someone without having to type out the entire thing.

Is QR Code really helpful for Microsoft Outlook Users?

Outlook add-in allows you to generate QR codes directly, QR Codes for outlook is the quickest and simplest way to GRAB and visualize ANY Content from Outlook Email Links to your Mobile Phone with the use of QR Codes.

With this Add-In you can automatically generate a GRAB AR or Standard QR Code for any Link that is in your Emails.

Where To Find QR Code in Microsoft Outlook?

QR codes are square images containing information about things such as URLs, phone numbers, or email addresses. They’re used mostly as a quick link between physical objects and digital information.

QR code feature doesn’t consist in the normal tab, you can add using the Addin feature in outlook.

  • Open Outlook >> Click Home >> Get Add-ins
Addin Outlook
  • Outlook Add-ins basket dialog box appears, enter QR code in the Search Bar, and hit Enter.
QR codes for Outlook
  • Click Add to add QR codes for Outlook.
qr code for microsoft authenticator

QR code icon tab was added on the top right-hand side of the Home ribbon.

How does QR Code in Outlook work?

QR codes are everywhere these days. They are used to store information such as phone numbers, URLs, and even bank account details. How does the QR code work?

A QR code is a two-dimensional barcode that stores data. The data stored in the QR code can be read using a smartphone or other mobile device equipped with a camera. This allows you to scan the code and access the information contained within.

You can create a QR code from Microsoft Word, Excel, PowerPoint, or OneNote. Once created, you can add it to emails, documents, websites, and social media posts.

QR codes can store a wide range of information, including names, addresses, text content, dates, phone numbers, and internet links.

Currently, Smartphones and tablets are all equipped with cameras, which can easily scan the QR code using their camera and read the required information stored in the codes.

Once you added the add-in you can simply select the emails and click the QR code icon above. A separate QR code for the Outlook section appears on the right-hand portion of the screen.

microsoft authenticator qr code

In case there is no such link information available in the email message you will get the message “

“There are no links found in this email to generate QR Codes. Only links found in this email will have a QR Code generated. If this email contains any attachments, you must upload them to cloud storage and use the Generate QR Code to create a QR Code for the links.”

In other scenarios, some emails consist of information and links, which will be converted into QR codes once you click on QR add-in, which can be easily scanned from your mobile phone.

QR Code Setting

QR code in the Outlook section consists of a few setting options, let’s dive in:

You can switch from AR code to QR code and vice versa by simply clicking the toggle very easily. Resizing the code is also a smart feature.

microsoft authenticator qr code setting

How To Add QR Codes in Email Signatures?

Creating your signature in Outlook which consists of links and information is quite interesting, In the current scenario people use to add QR codes in their signature, and people might be apprehensive to scan the code.

I will walk you through the step-by-step process of “How to add QR codes in email signature“.

For creating a QR code for signature you have to use an external source, click here for the free QR code generator, and you will be directed to the website.

Select the “contact” from the options and fill out the required form.

QR code generator

A static QR Code is generated, and you can customize the size, and border according to your requirement.  

Static QR Code

Click save, Enter your File Name, and select the type of format you like to save the QR code (PNG, SVG, EPS).

Save QR code

This is the end first process, the QR codes are generated and filled with proper data on the fly, and now it’s time to impose in your existing signature or insert while creating a new one.

Code in your email signature?

Signature in outlook brings a professional approach to your reader and adding QR code along with a signature allows the user to directly scan and add your contact details to his mobile contact list.

Outlook signature qr code

You can design your own signature using a QR code and attach it to future emails.

How to Use a QR code to sign into the Outlook mobile apps

If you created an account in Outlook web and wondering to enjoy the services on your android or iOS mobile devices, the best non-method is to download the Outlook mobile application from the play store or apple store.

Apart from that, you can allow your users to sign into the Outlook for Android or iOS app on their mobile devices by scanning a QR code. You can directly authenticate by scanning a QR code.

QR Code

Final Words

To sum up, Microsoft Outlook has already revolutionized how people communicate with their innovative email services, but it looks like they will take it a step further with their new QR code integration.

This small but brilliant update has the potential to vastly change the way we connect and interact with the world around us in a myriad of ways.

Frequently Asked Question (FAQ)

Where Does Outlook Save Emails?

Outlook saves email messages in their folders. You can access each folder at any time by clicking on the left-side pane of the window. Each folder contains all messages received from a specific person or group of people.

Outlook saves emails at various locations depending on what you need them for. Outlook stores email messages in one of three places: Inbox, Sent Items, and Deleted Items.

How many recipients does Outlook allow?

The maximum number of mailboxes allowed per Outlook account for Microsoft Exchange Server 2007/2010 users is 500.

What does the yellow clock mean on Outlook?

The yellow clock indicates that the Out of Office feature is enabled.

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