Where To Find QR Code in Microsoft Outlook?

Last Updated on November 24, 2023 by Amit Bansal

Outlook QR code stands for “Quick Response“, a QR code is a type of barcode that can be read easily by a digital device and which stores information as a series of pixels in a square-shaped grid.

QR codes are everywhere these days. They’re used to store information or link to websites. But did you know they can also be used to send messages?

A QR code is a square barcode that stores data. When scanned using a smartphone camera, it displays text and images. The QR code was originally created by Denso Wave Inc., a Japanese company.

You can create a QR code from Microsoft Outlook and share it with anyone who has access to the Internet. This way, you can easily send a message to someone without having to type out the entire thing.

Is QR Code really helpful for Microsoft Outlook Users?

Outlook add-in allows you to generate QR codes directly, QR code Outlook is the quickest and simplest way to GRAB and visualize ANY Content from Outlook Email Links to your Mobile Phone with the use of QR Codes.

With this Add-In you can automatically generate a GRAB AR or Standard QR Code for any Link that is in your Emails.

Where To Find QR Code in Microsoft Outlook?

QR codes are square images containing information about things such as URLs, phone numbers, or email addresses. They’re used mostly as a quick link between physical objects and digital information.

QR code feature doesn’t consist in the normal tab, you can add using the Addin feature in Outlook.

  • Open Outlook >> Click Home >> Get Add-ins
Addin Outlook
  • Outlook Add-ins basket dialog box appears, enter QR code in the Search Bar, and hit Enter.
QR codes for Outlook
  • Click Add to add QR codes for Outlook.
qr code for microsoft authenticator

QR code icon tab was added on the top right-hand side of the Home ribbon.

Also Read: – Incorporating a QR Code into Your Outlook Email Signature?

How does QR Code in Outlook work?

QR codes are everywhere these days. They are used to store information such as phone numbers, URLs, and even bank account details. How does the QR code work?

A QR code is a two-dimensional barcode that stores data. The data stored in the QR code can be read using a smartphone or other mobile device equipped with a camera. This allows you to scan the code and access the information contained within.

You can create a QR code from Microsoft Word, Excel, PowerPoint, or OneNote. Once created, you can add it to emails, documents, websites, and social media posts.

QR codes can store a wide range of information, including names, addresses, text content, dates, phone numbers, and internet links.

Currently, Smartphones and tablets are all equipped with cameras, which can easily scan the QR code using their camera and read the required information stored in the codes.

Once you added the add-in you can simply select the emails and click the QR code icon above. A separate QR code for the Outlook section appears on the right-hand portion of the screen.

microsoft authenticator qr code

In case there is no such link information available in the email message you will get the message “

“There are no links found in this email to generate QR Codes. Only links found in this email will have a QR Code generated. If this email contains any attachments, you must upload them to cloud storage and use the Generate QR Code to create a QR Code for the links.”

In other scenarios, some emails consist of information and links, which will be converted into QR codes once you click on the QR add-in, which can be easily scanned from your mobile phone.

QR Code Setting

QR code in the Outlook section consists of a few setting options, let’s dive in:

You can switch from AR code to QR code and vice versa by simply clicking the toggle very easily. Resizing the code is also a smart feature.

microsoft authenticator qr code setting

How do I get the Authenticator QR code in Outlook?

To obtain the Authenticator QR code in Outlook for enabling two-factor authentication (2FA), follow these steps:

  1. Access Security Settings: Open your Outlook account and log in. Once logged in, navigate to your account settings. Depending on the version of Outlook you’re using, this could be under “Security,” “Privacy & Security,” or a similar option. Look for the section related to two-factor authentication or security settings.
  1. Enable Two-Factor Authentication: In the security settings, locate the option to enable two-factor authentication. This is often labeled as “Two-Step Verification,” “Two-Factor Authentication,” or similar. Click on this option to begin the setup process.
  1. Get QR Code: During the two-factor authentication setup process, you will likely be prompted to set up an authentication app. The app generates temporary codes for logging in securely. You’ll be given the option to use an authentication app like Microsoft Authenticator, Google Authenticator, or another compatible app. Choose the appropriate app and follow the on-screen instructions.
  1. Scan QR Code: Once you’ve chosen an authentication app, you’ll usually be asked to scan a QR code provided by Outlook. Open the authentication app on your mobile device and select the option to add a new account using a QR code. Point your device’s camera at the QR code displayed on your Outlook screen to scan it. The app will capture the code and automatically generate time-based codes for your account’s 2FA.

Remember that the steps might vary slightly based on the version of Outlook you’re using and any updates that have occurred after my last knowledge update in September 2021.

Always refer to official Outlook or Microsoft resources for the most accurate and up-to-date instructions.

How to Use a QR code to sign into the Outlook mobile apps

If you created an account in Outlook Web and wondering how to enjoy the services on your Android or iOS mobile devices, the best non-method is to download the Outlook mobile application from the Play Store or Apple Store.

Apart from the convenience of the Mini Toolbar, Outlook also offers a seamless sign-in experience for its mobile app users.

With the “Outlook QR code sign in” feature, you can easily allow users to access Outlook for Android or iOS by simply scanning a QR code.

This direct authentication method via QR code scanning streamlines the login process, making it quick and secure.

QR Code

Final Words

To sum up, Microsoft Outlook has already revolutionized how people communicate with their innovative email services, but it looks like they will take it a step further with their new QR code integration.

This small but brilliant update has the potential to vastly change the way we connect and interact with the world around us in a myriad of ways.

Frequently Asked Questions (FAQ)

Where Does Outlook Save Emails?

Outlook saves email messages in their folders. You can access each folder at any time by clicking on the left-side pane of the window. Each folder contains all messages received from a specific person or group of people.

Outlook saves emails at various locations depending on what you need them for. Outlook stores email messages in one of three places: Inbox, Sent Items, and Deleted Items.

How many recipients does Outlook allow?

The maximum number of mailboxes allowed per Outlook account for Microsoft Exchange Server 2007/2010 users is 500.

What does the yellow clock mean on Outlook?

The yellow clock indicates that the Out of Office feature is enabled.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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