Where To Find QR Code in Microsoft Outlook? [Add QR Codes in email signatures]

Outlook QR code stands for “Quick Response“, a QR code is a type of barcode that can be read easily by a digital device and which stores information as a series of pixels in a square-shaped grid.

Is QR Code really helpful for Microsoft Outlook Users?

Outlook add-in allows you to generate QR codes directly, QR Codes for outlook are the quickest and simplest way to GRAB and visualize ANY Content from Outlook Email Links to your Mobile Phone with the use of QR Codes. With this Add-In you can automatically generate a GRAB AR or Standard QR Code for any Link that is in your Emails.

Where To Find QR Code in Microsoft Outlook?

QR code feature doesn’t consist in the normal tab, you can add using the Addin feature in outlook.

  • Open Outlook >> Click Home >> Get Addins

Addin Outlook

  • Outlook Addins basket dialog box appears, enter QR code in the Search Bar, and hit Enter.

QR codes for Outlook

  • Click Add to add QR codes for Outlook.

qr code for microsoft authenticator

QR code icon tab added on the top right-hand side of the Home ribbon.

How QR Code in Outlook Works?

QR codes can store a wide range of information, including names, addresses, text content, dates, phone numbers, and internet links.

Currently, Smartphones and tablets are all equipped with cameras, which can easily scan the QR code using their camera and read to the required information stored in the codes.

Once you added the addin you can simply select the emails and click the QR code icon above. A separate QR code for the Outlook section appears on the right-hand portion of the screen.

microsoft authenticator qr code

In case there is no such link information available in the email message you will get the message ”

“There are no links found in this email to generate QR Codes. Only links found in this email will have a QR Code generated. If this email contains any attachments, you must upload them to cloud storage and use the Generate QR Code to create a QR Code for the links.”

In other scenarios, some emails consist of information and links, which will be converted into QR codes once you click on QR addin, which can be easily scanned from your mobile phone.

QR Code Setting

QR code in Outlook section consists of few setting options, let’s dive in:

You can switch from AR code to QR code and vice versa by simply click the toggle very easily. Resizing the code is also a smart feature.

microsoft authenticator qr code setting

How To Add QR Codes in Email Signatures?

Creating your signature in Outlook which consists of links and information is quite interesting, In the current scenario people use to add QR codes in their signature, people might be apprehensive to scan the code.

I will walk you through step by step process “How to add QR codes in email signature“.

For creating a QR code for signature you have to use an external source, Click here for the free QR code generator, you will be directed to the website.

Select the “contact” from the options and fill the required form.

QR code generator

Static QR Code is generated, you can customize the size, border according to your requirement.  

Static QR Code

Click save, Enter your File Name, select the type of format you like to save the QR code (PNG, SVG, EPS).

Save QR code

This is the end first process, the QR codes are generated and filled with proper data on the fly, now its time to impose in your exeisting signature or insert while creating a new one.

Code in your email signature?

Signature in outlook brings professional approch to your reader, and adding QR code along with signature allow the user to direcly scan and add your contact details in his mobile contact list.

Outlook signature qr code

You can design your own signature using QR code and attach with future emails.

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