Where is the Print BUTTON in Outlook?

Last Updated on February 29, 2024 by Amit Bansal

Printing an email and keeping a physical copy for records is a common practice. Most users prefer the universal keyboard shortcut Ctrl + P, which works across all Microsoft platforms.

However, some users may still be searching for the print button. In this article, I will guide you through the location of the print button in different segments of Outlook.

Print BUTTON in Outlook Classic

Once you open an email in Outlook Classic, you have two options for printing:

Click on the “File” tab located at the top left corner of your screen. In the left navigation section inside the “File” tab, look for the “Print” option.

When you click on “Print,” you are redirected to the print preview section, where you can set up print changes if required.

There is a common misconception that when you open an email in a separate window, the print button will appear on the ribbon.

However, you still need to follow the same steps to print the email:

  1. Click on the “File” tab.
  2. In the left navigation section, select “Print.”
  3. You will be redirected to the print preview section, where you can review and make any necessary changes before clicking the print button to start printing.

Another method to access the Print Button is as follows:

  1. Select the email you want to print.
  2. Right-click on the email to open the context menu.
  3. From the options, choose “Quick Print.” This is designed to print the email directly without showing you the print preview.
  4. You can also modify the print setup if needed. The printout will be produced according to the previously stored print settings.

Access the Quick Print Button to the Quick Access Toolbar

You can also access the Quick Print button from the Quick Access Toolbar. Initially, the Quick Print button may not be available in the toolbar, so you’ll need to add it manually by making a few backend changes.

To understand the process of adding the Quick Print button to the Quick Access Toolbar, please refer to this article.

Important Note: If you select multiple emails using the Ctrl key and mouse in Outlook Classic, you can print both emails using any of the available options for printing in Outlook Classic.

Print BUTTON in New Outlook

If you are using the New Outlook, you will find the print button on the Home tab ribbon. To print an email, simply select the email and click on the print button.

The email will open in a separate window. When you click on the print button again, you will be redirected to the print preview setup, where you can adjust the settings as needed and then simply hit “Print” to print your document.

Note:- For a comprehensive guide on how to print an email in Outlook, you can refer to the detailed article available on this topic.

If you double-click on an email, it will open in a separate window, and you will find the print button on the Home tab ribbon. You can use this print button to print the email.

Another method is using the keyboard shortcut Ctrl + P. Simply select the email and press Ctrl + P to print it out.

Important Note: The only issue with the new Outlook is that when you select multiple emails using the Ctrl key and mouse, the print button available in the Home tab becomes grayed out, and you cannot use it. The new Outlook does not allow you to print multiple emails at once. Additionally, if you try to print using the keyboard shortcut Ctrl + P, it also does not work for multiple emails.

Print BUTTON in Outlook Web

If we discuss Outlook on the Web, the new Outlook and Outlook on the Web are almost entirely similar, with nearly every functionality being the same.

So, if you are using Outlook.com to access your email and searching for the print button, you can follow the same steps as mentioned for the new Outlook.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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