How to Create & Add HTML Email Signature in Outlook?

Last Updated on December 30, 2022 by Amit Bansal

Do you want to make sure your emails look professional and branded? If so, an HTML email signature is a must-have. But how do you create and add one in Outlook?

Creating an HTML email signature doesn’t have to be complicated. It will help personalize your emails and even promote your services or products if you include links to your website or social media channels.

With the right tools and techniques, creating one should be relatively straightforward!

An HTML email signature can help personalize emails and leverage the branding potential of your business in more ways than one.

It is easier than it looks! This post covers everything from creating an HTML email signature to adding it to Outlook.

With these simple steps, you’ll be able to quickly get up and running with your unique and beautiful HTML email signature in no time!

What Is an HTML Email Signature?

Creating an email signature with HTML can help to enhance your digital communication. An HTML email signature is a digital signature block that is created using HTML coding and displays correctly across different devices and email service providers.

This digital signature can include contact information, a website, and social media links, as well as a photo or logo of your business.

An HTML email signature is an effective way to help establish your brand and professionalize your emails. It is also a great way to include additional information about yourself or your business in a visually appealing manner.

In this blog post, we’ll discuss the basics of an HTML email signature and how to create one for yourself in Microsoft Outlook.

Outlook Signature Templates

By using a signature gallery template, you can create your own signature for your email messages. All you need to do is get the template, copy the signature you like, and personalize it for your Outlook message.

  • Click Download, the file is downloaded and that will open in word.
  • After you have downloaded the template, open it in Word.
  • Click Enable Editing from the top banner.
  • Select your selected signature.
  • Hover over the signature and click to select all the elements in the signature.
  • Click the corner of the signature 4-headed arrow and Select Copy (Ctrl + C).
  • Open an Outlook email message and Paste (Ctrl +V) the signature in the email body.
  • Now it’s time to customize the signature, accordingly, change the images, credentials, and complete contact information available in the signature.
  • It is possible to change each element. The easiest way is to choose the appropriate menu option by right-clicking apart.

You can also use a word file to edit the signature and copy directly from there, you like to add it to Signatures and Stationery.

  1. From the menu, select Signatures…. The Signatures and Stationery dialog Open.
  2. On the E-mail Signature tab, click the new button.
  3. Enter a descriptive name and click OK.
  4. In the Edit signature area, paste your new signature.
  5. Click OK.

Using an HTML Email Signature Generator

Creating a custom HTML Outlook signature, using an HTML email signature generator is easy to operate, there is numerous HTML signature templates generator online, which take a couple of minutes to generate an HTML Signature.

We are not promoting any specific online website or platform, there are multiple ones available online, simply Google “How to create HTML email signature online” and select any one of them.

The Outlook HTML Signature is a great way to advertise your business or product, you can use banners or even call-to-action buttons.

Due to the fact that Outlook’s signature editor does not support HTML, you will not be able to create an HTML signature.

We found and created my customized signature using a free template, there are multiple pro signature templates also.

After creating the one, copy and paste the code somewhere in your computer word or notepad.

Steps to Add HTML Signature to Outlook?

Let’s understand the steps for adding your HTML signature in Outlook. We will create an empty placeholder signature in Outlook and replace the contents of it with our HTML signature in order to add your new HTML signature in Outlook.

The first step you need to create a new empty signature, which we, later on, add to the HTML code we created above in it.

Click on File >> Options >> Mail from the left navigation section, then click Signature, which will take you to the signature and stationary dialog box.

Click on New to add a signature, give it a recognizable name, and click Ok. Close the signature dialog and close Outlook.

Now it’s time to open the signature folder and replace the existing HTML file content with the copy content of the HTML signature.

There are two ways to open the signature folder.

Open the signatures folder

Click Windows key + R (or Right-Click on start and choose Run)
Type this “%userprofile%\AppData\Roaming\Microsoft\Signatures” into the following path and click Ok:

That will directly take you to the signature folder.

Click CTRL + Signature

The second option is in go to File tab >> Options >> Mail and click on Signatures with CTRL key…

That will also take you directly to the signature folder.

Find the placeholder signature

We need to find the HTM file that we created as a placeholder. In the signatures folder, you will find files and folders for each signature that you’ve created in Outlook.

Once you find your HTML File in the folders, select the one you have created with the blank signature. Right-click on the .htm file that starts with the signature name that we have just created.

Select Open with and choose Notepad.

Here we will replace the contents of the file with the HTML code from our new signature. Copy the unique HTML signature over the entire HTM file (Ctrl + A), then save and close.

All set, you can cross-check the HTML Signature in Outlook. its works for me.

Wrap Up

Here’s how you can export or edit your Outlook HTML Signature. If you want to learn more about Outlook signatures, check out this article.

In conclusion, adding a signature in Outlook is a great way to make a professional impression and provide basic contact information.

It’s easy to do, and once you’ve set it up, it will be added automatically to all emails you send. Having an email signature is a simple way to make sure your emails stand out and visitors can easily find out how to contact you.

Frequently Asked Questions (FAQs)

Is there an easy way to create an HTML email signature for Outlook?

Yes, you can easily create an HTML email signature for Outlook. There are numerous online platforms available to create HTML Email Signatures, which are later on are pasted into the signature folder and you can use this in Outlook with a single click.

Can I use images and hyperlinks in my HTML email signature?

Yes, you can add images and URLs to your HTML email signature.

How do I update my HTML email signature in Outlook?

In your Outlook application, go to File Tab >> Options >> Mail >> Advanced >> Signature. In the Signature dialog box, click the Signatures tab, and then click New. Drag the .HTML file into the Signature box in Outlook.

Related Articles

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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