Outlook How to Forward Emails?

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Forwarding an email received in your inbox is quite simple, it’s a manual process. Have you ever considered the automatic forwarding method?

You can redirect the email received from a specific email address using an auto-forwarding tool to make sure you never miss an email wherever you might be.

In this article, you will learn step by step process, How to forward emails from Outlook.

How do I forward emails to another email address?

Before getting to the point, you will get a crash course on How to forward Outlook mail to another Email manually.

  • Open email received in your inbox >> Click Forward from the response tab
  • A separate window opens, Enter the email address of your recipient, type the subject and matter you like to add with the trailing mail, and simply click Send.
Forward email

This method is the only process to forward the email to someone, the only problem is you need to open and forward every email received in your inbox every time.

How to auto-forward emails in Outlook Application?

In case you need to forward every email received in your inbox from a specific person to a specific email address automatically, auto-forwarding email using the Rule function helps you out.

You can customize the pattern in Outlook.com as well as the Outlook application to set up email forwarding.

  • Open Outlook.
  • From your Inbox, select the email received from a specific person you need to forward received in the future.
  • Now Outlook will use certain information in the rule wizard to start the setup.
  • Go to the Home tab, from the move section, click rules, and select create rules from the dropdown list.
Outlook How To Forward Emails
  • Create Rule window appears, which consist of some basic requirement, click Advanced options:
Advanced options

That triggered the chain of steps that required proper selection.

  • The First Step starts with selecting the condition, for the purpose of forwarding emails received from a specific person (email address), Check the box next to each condition you’d like to use for the email selection.
  • Select the first option checkbox, the name or email address is already selected by default because in the beginning you have selected a specific email and click the rule button.
  • Click Next
How to auto-forward emails in Outlook Application
  • What do you want to do with the message, the intent is clear, you need to forward all emails received from a selected email address or person, You can pick Forward it to People or Public Group or Forward it to People or Public Group as an Attachment.
  • Click Next
auto-forward emails in Outlook Application
  • People and Public groups need input information, click People and Public group from the description section in the step 2 portion.
People and public group Outlook
  • That will open up an address book, select the email address you want to forward the messages to, and double-click the email address. The name or email is added in the “To” section.
Rule address Outlook
  • Click OK, you can observe in the description section that people or public groups are replaced with email addresses.
Rule Description outlook
  • Next Rule Wizard window appears, “Are there any exemptions“, select in case you need to exempt, check the boxes, and click Next.
are there any exemptions outlook
  • All set, the final step is to give your rule a name and make sure the rule checkbox is checked. Click “Finish” to save and enable your rule.
Finish rule setup

From Now onward whenever you received an email from a “specific sender” will be forwarded to an adjusted email address.

How to forward all emails in Outlook Web App?

Forwarding email received from a specific email address to another address using the rule function is a one-time setup, you can enjoy, the feature is quite similar to forwarding emails to a folder, where you can group them and arrange them smartly.

To set up a rule in Outlook on the web that forwards certain messages using the rule function, here are the steps:

  • Open Outlook.com
  • Click the Settings gear icon from the right top corner of the screen.
  • Select View all Outlook settings.
  • Select “Mail” on the far left and then “Rules” to the right.
How to forward all emails in Outlook Web App
  • Click “Add New Rule.”
Add new rule outlook

You can create rules that tell Outlook how to handle incoming email messages. You choose both the conditions that trigger a rule and the actions the rule will take. Rules will run in the order shown in the list below, starting with the rule at the top.

One of my active rule below is an example, you can turn On & Off, edit and remove by simply clicking on the related icon available on the right-hand side of the rule.

  • Set up a rule using a three-step process There are only three steps to setting up a rule in Outlook for the web.
Three step rule outlook
  1. Name your Rule.
  2. In the second step, click the drop-down box to select a condition. You can observe multiple options to start with, select “From“.
add a condition outlook web
  • Once you select it, you need to include additional details required in the box to the right. Select the email address you need to forward all emails from, or you can type manually. (You can also add multiple emails at the same time)
forward all emails in Outlook Web App

You can also add another condition in case you required it.

  • Finally the third step “Add an action” dropdown list appears, you need to select the route options.
  • Select Forward to
  • ​Select Forward as an attachment
  • and Redirect to
How to forward all emails in Outlook Web
  • You need to include additional details required in the box to the right. Select the email address you need to forward all emails to, or you can type manually. (You can also add multiple emails at the same time)
  • Similarly, you can specify multiple emails if you need to forward emails received from a specific person to multiple email addresses.
  • Finally, you can add the exemption section by clicking on the hyperlink.
  • Click Save to enable the rule in Outlook web.

This process cut down the time and work of forwarding emails received from the concerned persons to other people. you will never miss any email in the queue.

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