Outlook Font Size Too Small: (Quick Fix Guide for Easy Adjustment)

Last Updated on August 23, 2023 by Amit Bansal

We’ve all been there. You fire up your Outlook to scan through your emails, and suddenly, the “Outlook font size too small” issue hits you. You’re squinting, leaning closer to the screen, wondering if you’ve mistakenly picked up someone else’s reading glasses or if it’s just another quirk you need to navigate in your email settings.

The font size is just too darn small.

It’s not only a hindrance to smooth communication but also a strain on the eyes.

Whether you’ve unintentionally tinkered with settings, updated to a newer version, or are simply grappling with default configurations that don’t align with your preferences, tiny font sizes in Outlook can be a challenge.

In this blog post, we will delve into the mysteries behind the microscopic text, exploring why it happens, its impact, and most importantly, how you can remedy it.

Understanding the Issue

At times, the font size in Outlook may appear too small, which can make it difficult to read the email content.

This issue could occur due to various reasons, such as:

  • Change in zoom settings,
  • An unintentional update to font settings,
  • Or even a compatibility issue with certain add-ins.

Firstly, let us consider the possibility of zoom settings being altered.

Zoom controls in Outlook allow users to resize the text and other elements on the screen.

If the zoom level is set too low, the content will appear smaller than usual, making it hard to read.

The good news is that adjusting the zoom control is quite easy.

You can do this by using the Zoom control at the bottom right corner of the Outlook window or by holding the Ctrl key and scrolling with your mouse wheel.

Another potential cause of this issue is a change in font settings within Outlook, such as the size or style of the font being used.

To check and adjust these settings, you can navigate to View >> View Settings >> Other Settings to modify the font and font size for various elements, including column headers and message subject lines in your inbox.

You can also change the font size and appearance of your emails while composing them.

Lastly, it is essential to consider compatibility issues with add-ins installed on Outlook.

Occasionally, third-party add-ins can interfere with the functionality and appearance of Outlook, including the font size.

If all other solutions fail to resolve the issue, try disabling add-ins one by one to identify any potential compatibility issues.

Why is My Font So Small in Windows?

There are a few reasons why the font size in your Outlook could be smaller than expected.

It could have been changed manually by accident, or some settings adjustments could have affected the font size.

One common reason is that the zoom level for your email messages might be set too low.

A lower zoom level causes the text to appear smaller while the messages are being read.

To fix this, you can click on the Reading Pane, Press Control (Ctrl), and then roll the scroll wheel on your mouse according to Microsoft’s recommendation.

Rolling the wheel away from you makes the contents larger while rolling the wheel toward you makes the contents smaller.

Another possibility is that the font settings in your Outlook application have been changed.

To adjust the font size of the message subjects in your Inbox, you can follow these steps provided by Microsoft Support:

Click Mail, then View >> View Settings, and after that click Other Settings.

To change the font or font size for the column headers in your Inbox, click Column Font, and then make the desired adjustment.

In some cases, the issue could be specific to the Windows version of Outlook. To change the default font and font size in the Windows version.

You can follow these instructions, Launch Outlook, Press the File Tab available on the top left corner of the screen and select “Options” from the left sidebar, click “Mail” in the left sidebar, and then choose “Stationery and Fonts” on the right pane.

By following the above steps, the problem of having a small font size in Outlook should be resolved.

Adjusting these settings should make your emails easier to read and improve your overall experience with Outlook.

Changing Font Size

Change font size in the Reading Pane

If you find the font size in Outlook’s Reading Pane too small, we can easily fix it.

To change the font size in the Reading Pane, follow these steps:

  1. Select the View tab at the top of the Outlook window.
  2. In the Layout group, click on the Zoom button.
  3. Choose your desired zoom percentage to increase or decrease the text size.
  4. Click OK to apply the changes.

By following these steps, you can comfortably read emails in the Reading Pane without straining your eyes.

Adjust font size in the message list

If you want to adjust the font size of the message list in Outlook, here’s how to do it:

  1. Click on the View tab in the top menu.
  2. In the Current View group, click on View Settings.
  3. In the Advanced View Settings window, click on Other Settings.
  4. To change the font or font size for the column headers such as “From” and “Subject”, click on Column Font and make the desired adjustments.
  5. To change the font or font size of the message subject lines in your Inbox, click on Row Font and make the desired changes.
  6. Click OK to apply your adjustments and close out of the settings.

By adjusting the font size in the message list, you can quickly navigate through your emails without struggling to read the information.

Remember, keeping both your Reading Pane and message list font sizes consistent makes your Outlook experience enjoyable and efficient.

Setting Default Font

Outlook allows users to change the default font settings for various actions, including new mail messages, replying or forwarding messages, and composing and reading plain text messages.

In this section, we will guide you through adjusting these settings to personalize your emailing experience.

New Mail Messages

To change the default font for new mail messages, follow these steps:

  1. Go to File >> Options >> Mail.
  2. Click on the Stationery and Fonts button.
  3. Under the “New mail messages” section, click the Font button.
  4. From there, you can choose the desired font, size, color, and style.
  5. Click OK to save your changes.

This will set the default font for all new email messages you compose.

Replying to or Forwarding Messages

To have a different font for replying or forwarding messages, follow these steps:

  1. Go to File >> Options >> Mail.
  2. Click on the Stationery and Fonts button.
  3. Under the “Replying or forwarding messages” section, click the Font button.
  4. Choose the desired font, size, color, and style.
  5. Click OK to save your changes.

This will change the default font for messages when you reply or forward emails.

Composing and Reading Plain Text Messages

To set default font settings when composing and reading plain text messages, follow these steps:

  1. Go to File >> Options >> Mail.
  2. Scroll down to the “Compose messages” section.
  3. Ensure that “Compose messages in this format” is set to “Plain Text“.
  4. Click on the Stationery and Fonts button.
  5. Under the “Composing and reading plain text messages” section, click the Font button.
  6. Choose the desired font, size, and style.
  7. Click OK to save your changes.

By following these steps, you will be able to customize your Outlook experience to better suit your preferences when working with emails.

Using Zoom Controls

In this section, we will discuss how to adjust the font size in Outlook when it’s too small, using various zoom controls and features available.

Zoom Dialog Box

The Zoom Dialog Box allows us to change the zoom percentage for better readability. To access it, go to the “View” tab in Outlook and click “Zoom.”

In the dialog box that pops up, select the desired zoom percentage and press “OK” to apply the change.

Zoom View

Another option to adjust the font size is using the Zoom View. If you’re using a mouse with a wheel control, click on the Reading Pane, press “Ctrl,” and roll the scroll wheel.

Rolling the wheel away from you makes the contents larger while rolling it towards you makes them smaller.

Zoom Slider Control

Outlook also has a Zoom Slider Control located at the right-bottom corner of the window.

Using this slider, we can easily increase or decrease the font size by simply dragging it right or left. The zoom percentage will change accordingly.

Use The Stationery and Fonts Options

You can also modify the font size and appearance of your emails by customizing the Stationery and font settings. To do this, go to:

  1. File” >> “Options” >> “Mail“.
  2. Click on the “Stationery and Fonts” button.
  3. In the “Personal Stationery” tab, choose “New mail messages” or “Replying or forwarding messages” to adjust the font.
  4. Click the “Font” button to customize the font size, style, and color.
  5. Confirm and apply the changes by pressing “OK.”

With these solutions, adjusting the font size in Outlook becomes straightforward and easy to accomplish.

Conclusion

In the vast digital workspace of today, something as seemingly trivial as font size can have a profound impact on our daily tasks and overall productivity.

While Outlook remains a robust and invaluable tool for countless professionals worldwide, the occasional hiccup with font sizes can be a small thorn in its side.

Thankfully, as we’ve explored, the solution is often just a few clicks away. Understanding the intricacies of these settings, combined with a dash of patience, can greatly enhance the user experience.

Whether you’re striving for accessibility, comfort, or just a plain, clear view of your messages, always remember that your Outlook should work for you, not against you.

As we conclude our journey into the world of email typography, we hope you’re now equipped to make those fonts work in your favor.

After all, in communication, clarity is key – and that begins with being able to easily read every word.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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