How to Create a New Folder in Outlook? [Organizing Email Smartly]

How often do you get asked to create new folders in Microsoft Outlook? Most people don’t realize that their inbox has a built-in feature to allow them to create custom folders within Outlook.

With over 100 million users worldwide, Microsoft Office is the software suite that every business relies on. If you’re looking forward to creating new folders for your email, you’d better know how to set up these folders in Microsoft outlook.

“It’s a good idea to create custom folders for specific types of emails, or even if they come from certain sources.”

Organizing email in your Outlook folders, subfolders, and categories, if you receive numerous emails on daily basis is very important.

In this article, you will come across entire information about the Outlook folder. This tutorial will show you how to create a new folder in Microsoft Outlook 2009, 2013, 2016, 2019, and Office 365.

Create New Folder in Outlook App

Follow the step by step method to create a folder in the Outlook application:

  • Open Outlook, from the left navigation pane of Outlook Mail, select your Inbox folder.
  • Right-click on it and select new folder

New folder outlook

  • Name your folder, and simply hit enter.

Create New Sub Folder in Outlook App

Creating a subfolder is a similar method to the above the only difference is you need to select the new folder and click the right mouse button instead of the Inbox.

Name your subfolder, and simply hit enter.

How to rename, copy, move, or even delete your New folder?

Once you created a New folder or subfolder, you can rename, Copy, Move or delete it just a click away. You can choose the appropriate option.

Create New Sub Folder in Outlook App

Steps to Add a Folder in Outlook Web

Outlook web users also add a folder in Outlook web, it’s similar to Outlook application, Open Outlook.com on the web browser on your computer. Sign in to your account on the site.

From the left-hand navigation pane scroll down to New Folder, click on it, and name the folder.

Steps to Add a Folder in Outlook Web

In case you need to create a subfolder, then right-click the parent folder and choose “Create New Subfolder” from the menu.

create new subfolder

Similar to the Outlook application, you can delete, rename, and move your folders in Outlook web.

How to recover a deleted folder in Outlook?

Have you ever accidentally or deliberately deleted some important folder from your Outlook account?

When you accidentally delete a folder from your PC, it’s gone forever. If you haven’t backed up those folders before deleting them, then they’re lost forever. Fortunately, you don’t have to give up hope; there are ways to restore them.

  • You can restore the file from your Trash or Deleted Items folder.
  • If you can’t find the files that you wish to restore, contact your email service provider.

Export Outlook Folder to Desktop

Most of the time users need to Save Outlook Folder To Disk, Hard Drive, Or Desktop, here is the step-by-step method “how to copy outlook folder to desktop”.

  • Open Outlook >> Click file Tab >> Open & export >> Import/Export
  • Click Export to the file >> select your folder from the list >> Click Next.

Export Outlook Folder to Desktop

  • Next click the browse button to select the location to save the folder, Click Next, Enter the Password, and backup password.
  • Your folder is saved on the desktop.

How to Create a new folder in Outlook on iPhone?

The purpose of the New folder is to move specific emails, there is no option to directly create new folders from your mobile phone (Android/iPhone), You can create New Folder while moving an email.

Once the folder is created later you can easily move the mail to that folder. Let’s dive in understand how it works.

  • Open Outlook mobile application, Select the email address in case of multiple email address
  • Open inbox, tap, and hold on to an email to select it.
  • Then, at the bottom of the screen, click on the icon “Move to Folder“.

How to Create a new folder in Outlook

  • Move conversation screen open up, you can select the already existing folders to move the email instead or click on the top-right corner, tap the “New Folder icon” option (an icon of a folder with a plus sign in it), refer: to the image below.

new folder in Outlook on iPhone

  • You need to create a new folder, New folder Box appears, Here, type a name for your new folder and tap “Create.”

How to move emails to folders

  • Your new folder is now created and is available to use.

New Folder in Outlook on Mobile

  • Once you shift the email into a new folder its looks like that.

Make a New Folder in Outlook on Mobile

Mobile users are pretty happy to see this, you can’t delete, move, or rename the folder, you will have to use Outlook on your desktop or on the web to edit any of this. From mobile editing, the option is not available.

How to move emails to folders?

Does Outlook get on your nerves because of its annoying quirks? Are you fed up with its inability to organize properly? If so, here’s a quick tip that can help you sort out those annoying problems.

Moving manually using drag and drop and shifting from one folder to another is simple.

you make to organize your email smartly, You can even set up rules in Outlook to filter emails from specific senders to a folder or apply a category so that you don’t have to do it manually.

How To Organize Folder Alphabetically?

Frankly speaking I personally never distracted with the arrangement of folders, but still, if you have multiple folders in line, it might be an issue to find the specific folder, because our mind is set to find the folder by its name alphabet near to the related alphabets.

In this part, you will learn a quick method, “How to sort folders alphabetically in Outlook list”.

Select a folder and drag to a new position or right-click and use the Move Up and Move Down commands.

Organize Folder Alphabetically

Sometimes Move Up/Move down icon is missing, in that case, you need to turn “Show all folders A to Z” off.

Click Folder Tab >> Click on Show all folders A to Z.

Folder Tab outlook

To sort the subfolder of another folder, right-click on the folder having subfolders and choose Sort Subfolders A-Z, if you accidentally choose a folder that doesn’t have subfolders, Sort Subfolders A-Z greyed out.

sort subfolders A to Z

Add to Favorites

Most of the time some folders are meant to be active all the time, that is why you created it, to separate a specific flow of emails, to keep the folder in the favorites list, simply select the folder and go to the folder tab and click add to favorites.

The folder is added in favorites and you will keep an eye closely to get updates instantly.

favorites folder

Why Can’t I delete Outlook Folder?

By default, some folders like the Inbox folder, Send folder, Delete folder, Draft folder is meant to be the main folder, which can’t be removed or deleted.

Frequently Asked Question (FAQ)

What are Outlook Temporary Files?

Outlook is an essential part of our life, especially for email clients. Because of the large amount of data stored within it, we often face problems such as slow performance, crashes, etc. Sometimes these issues are related to the deletion of temporary files.

Does Deleting Folder in Outlook Delete Emails?

The answer is quite tricky if you moved a specific email from the original folder (like inbox) to the folder and you delete the folder, later on, the folder is moved to the trash folder and the email was also removed from the folder.

In case you keep a copy of the email in the original folder (inbox) and a copy to the newly created folder, you delete the folder later on.

You need not worry you have the backup in your inbox.

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