How to Create a New Folder in Outlook? [Organizing Email Smartly]

Last Updated on February 13, 2024 by Amit Bansal

Organizing email in your Outlook folders, subfolders, and categories, if you receive numerous emails daily is especially important.

In this article, you will come across entire information about the Outlook folder.

This tutorial will show you “How to create a new folder and sub-folder” in Microsoft Outlook 2009, 2013, 2016, 2019, 365, New Outlook, and Web.

Make New Folder in Outlook Classic

There are three methods for creating a folder in Classic Outlook: through the ribbon, using the mouse, and employing keyboard shortcuts.

Let’s delve into each option in detail to understand their nuances:

  • Open Outlook, from the left navigation panel, and select your primary folder, for instance, Inbox.
  • Right-click on it to display several options; from these, select “New Folder.
New folder outlook
  • Next, name your folder and press the Enter key on your keyboard. Note that the new folder will appear just below the primary folder you have selected.

The second option involves using the Folder tab from the ribbon. When you click on the Folder tab, you’ll be presented with all the options available under that tab.

Create new folder

From the first section, labeled “New,” select the “New Folder” option. This action will open a dialog box for creating a new folder.

First, name your folder. Then, review the list of email accounts you have added in Outlook.

Use the expander to select the primary folder under which you want to create a new folder.

After selecting, simply click “OK.” By doing this, you will notice that your new folder has been created.

Keyboard Shortcut to Create New Folder

Remembering the keyboard shortcut to create a new folder is straightforward. When you hover your mouse over the “New Folder” option available under the Folder tab, Outlook will display the keyboard shortcut, which is Ctrl + Shift + E.

Upon pressing Ctrl + Shift + E, the same “Create New Folder” dialog box will open, and you should follow the same steps to create a new folder as outlined in the previous example.

Create a Sub Folder in Outlook Classic

If you’re looking to create a subfolder within a newly created base or prime folder, the process is nearly identical.

The only distinction involves selecting the prime folder as your starting point before creating the subfolder.

Once the subfolder is created, it will be nested directly under the main new folder.

Steps to Add a Folder in Outlook Web

The interface of Outlook Web differs significantly from that of Outlook Classic. To create a new folder in Outlook Web, navigate to outlook.com using your web browser and log in with your account.

In Outlook Web, you’ll find an option labeled “New Folder” located just below the navigation section, at the bottom of all your folders. Simply click on it.

Steps to Add a Folder in Outlook Web

Simply name your folder and press “Enter.” Your folder will be created with just a single click.

In case you need to create a subfolder, then right-click the parent folder and choose “Create New Subfolder” from the menu.

create new subfolder

You will notice a subfolder created under the primary folder you have selected.

How to Create a New Folder in Outlook on iPhone?

The purpose of the new folder is to move specific emails, there is no option to directly create new folders from your mobile phone (Android/iPhone), You can create a New Folder while moving an email.

Once the folder is created later you can easily move the mail to that folder. Let’s dive in and understand how it works.

  • Open the Outlook mobile application, Select the email address in case of multiple email addresses
  • Open your inbox, tap, and hold on to an email to select it.
  • Then, at the bottom of the screen, click on the icon “Move to Folder“.
How to Create a new folder in Outlook
  • Move the conversation screen open, you can select the already existing folders to move the email instead or click on the top-right corner, tap the “New Folder icon” option (an icon of a folder with a plus sign in it), refer: to the image below.
new folder in Outlook on iPhone
  • You need to create a new folder, new folder Box appears, here, type a name for your new folder and tap “Create.”
How to move emails to folders
  • Your new folder is now created and is available to use.
New Folder in Outlook on Mobile
  • Once you shift the email into a new folder it looks like that.
Make a New Folder in Outlook on Mobile

Mobile users are happy to see this, you can’t delete, move, or rename the folder, you will have to use Outlook on your desktop or on the web to edit any of this. From mobile editing, the option is not available.

Create a New Folder in the New Outlook

The new Outlook interface, which closely resembles the web version with a few modifications, has been introduced. Eventually, this new Outlook is expected to replace Outlook Classic.

Therefore, if you are reading this article, it’s important that you also learn how to create a new folder in the new Outlook.

There are two methods you can use: one involves using your mouse, and the other employs keyboard shortcuts.

First, select your primary folder. To create a new folder within it, right-click, and from the options, choose “New Sub Folder” from the list.

Next, assign a name to the folder and press Enter. Your new folder will be created immediately below your primary folder.

Note:- If you need to create a subfolder within your new folder, the only adjustment required is to select your new folder instead of your primary folder.

Keyboard Shortcut to Create a New Folder in NEW OUTLOOK

The keyboard shortcut used in the classic version of Outlook to open a new folder dialog box, which is Control + Shift + E, is also utilized in the new Outlook.

Once the “Create New Folder” dialog box appears, follow these steps:

  • First, select the email address from the top if you have multiple emails added in the new Outlook.
  • Second, enter the name of the folder in the space provided under “Name.”
  • Third, choose the primary folder where you want to place the new folder.
  • Lastly, Click Create.

Note: – Similarly, if you wish to create a subfolder, use the same keyboard shortcut to open the “Create New Folder” dialog box. Follow the steps mentioned above with one alteration in the third step: instead of selecting the primary folder, choose the new folder where you want to create the subfolder.

How to Move Emails to Folders?

Does Outlook get on your nerves because of its annoying quirks? Are you fed up with its inability to organize properly? If so, here’s a quick tip that can help you sort out those annoying problems.

Moving manually using drag and drop and shifting from one folder to another is simple.

you make to organize your email smartly; you can even set up rules in Outlook to filter emails from specific senders to a folder or apply a category so that you don’t have to do it manually.

More about the OUTLOOK Folder

In the previous section, I have provided instructions on how to create a new folder in Outlook Classic, Outlook Web, the new Outlook, and Outlook on mobile.

Now that we have covered the methods, let’s delve deeper and learn more about Outlook folders.

Additionally, there is other crucial information you should know if you are using Microsoft Outlook folders.

How To Organize Folders Alphabetically?

Frankly speaking, I am personally never distracted by the arrangement of folders. However, if you have multiple folders in sequence, finding a specific folder might become challenging.

This is because you naturally expect to find the folder by its name, arranged alphabetically close to related alphabets.

In this part, you will learn a quick method, “How to sort folders alphabetically in Outlook list”.

Select a folder and drag it to a new position or right-click and use the Move Up and Move Down commands.

Organize Folder Alphabetically

Sometimes Move Up/Move Down icon is missing, in that case, you need to turn “Show all folders A to Z” off.

Click Folder Tab >> Click on Show all folders A to Z.

Folder Tab outlook

To sort the subfolder of another folder, right-click on the folder having subfolders and choose Sort Subfolders A-Z, if you accidentally choose a folder that doesn’t have subfolders, Sort Subfolders A-Z greyed out.

sort subfolders A to Z

Add to Favorites

Often, certain folders are intended to remain active at all times, which is the reason for their creation: to segregate a specific flow of emails.

To keep a folder in the favorites list, simply select the folder, navigate to the “Folder” tab, and click “Add to Favorites.

The folder is added to favorites, and you will keep an eye out closely to get updates instantly.

favorites folder

Why Can’t I delete Outlook Folder?

By default, certain folders such as the Inbox, Sent Items, Deleted Items, and Drafts are considered primary folders and cannot be removed or deleted.

How to Create a Separate Folder in Outlook for Specific Emails?

Specific emails are like emails received from certain email addresses or have some other criteria like size, attachment, and having certain words easily moved to separate folders using the New Search Folder.

You can read the details article, Here

Does Deleting Folder in Outlook Delete Emails?

The situation becomes somewhat complex if you move a specific email from its original folder (such as the Inbox) to another folder and then delete that folder.

Subsequently, the folder is moved to the trash, and the email within it is also removed from the folder.

In case you keep a copy of the email in the original folder (inbox) and a copy in the newly created folder, you delete the folder later.

You need not worry you have the backup in your inbox.

How to Rename, Copy, Move, or Even Delete your New Folder?

Once you create a new folder or subfolder, you can rename, Copy, Move, or delete it just a click away. You can choose the appropriate option.

Create New Sub Folder in Outlook App

How to Recover a Deleted Folder in Outlook?

Have you ever accidentally or deliberately deleted some important folder from your Outlook account?

When you accidentally delete a folder from your PC, it’s gone forever. If you haven’t backed up those folders before deleting them, then they’re lost forever. Fortunately, you don’t have to give up hope; there are ways to restore them.

  • You can restore the file from your Trash or Deleted Items folder.
  • If you can’t find the files that you wish to restore, contact your email service provider.

Export Outlook Folder to Desktop

Often, users may need to save an Outlook folder to their disk, hard drive, or desktop.

Here is a step-by-step guide on how to copy an Outlook folder to your desktop with improved clarity and grammar.

  • Open Outlook >> Click file Tab >> Open & export >> Import/Export
  • Click Export to the file >> Select your folder from the list >> Click Next.
Export Outlook Folder to Desktop
  • Next, click the browse button to select the location to save the folder, Click Next, Enter the Password, and backup password.
  • Your folder is saved on the desktop.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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