How To Send Invitations from Outlook Calendar?

Sending invitations from Outlook Calendar, raise numerous questions, and the topmost query is what does it means?

Technically Invitation from the calendar outlook is a call-up instruction to the receiver to attend a specific meeting organized by the sender at the desired time and location.

Most user new to Outlook is not familiar with meeting invitation, here in this article, you will learn the step-by-step process of how to create and send a meeting invitation to your contact list?

Note: In case you are sending an invitation to people apart from your exchange, and the email address is not on your contact list, you must have to add the email address of that person manually.

Send Meeting Invitations from Outlook Calendar [Step by Step Process]

Let everyone know when and where your meeting will be by sending a calendar invite using Microsoft Outlook.

• Lunch Outlook >> Click the Calendar icon from the navigation bar button left side corner of the screen.

• Then click on the New Meeting or New Appointment whatever you like to create.
• Suppose you create a new meeting event, here are a few fill-ups required.

1. Select the Email address you like to send the meeting schedule. (In case you are using multiple accounts in Outlook).
2. Enter the Title of Meeting (Subject).
3. Required: Enter the email address of recipients (you can enter multiple addresses, or type manually in case the email address, is not in your contact list.
4. Optional: You can add an additional email address if required.
5. Start Date: Select the meeting scheduled date.
6. Start Time: Select the meeting scheduled time.
7. Click the check box in case the meeting is scheduled for the entire day.
8. Select the time zone.
9. End Date: Select the meeting scheduled date.
10. End Time: Select the meeting scheduled time.
11. Click Recurring if a meeting is required every (week, month, or any other time slot).
12. Enter the Location (complete address).
13. Hit the Send button.

Once your recipient received the email the meeting is saved in his calendar automatically. The appointment invitation from the outlook calendar is quite like a meeting.

Suppose you create an appointment, few fill-ups required. Here is the step-by-step guide:

1. Draft the Title (Subject).
2. Start Date: Select the meeting scheduled date.
3. Start Time: Select the meeting scheduled time.
4. Click the check box in case the meeting is scheduled for the full day.
5. Select the time zone.
6. End Date: Select the meeting scheduled date.
7. End Time: Select the meeting scheduled time.
8. Click Recurring if a meeting is required every (week, month, or any other time slot).
9. Enter the Location (complete address).
10. Hit Save and Close Button.

you can also invite participants (attended).

How to send a calendar invite in Outlook Web?

• Log into the Outlook.com calendar
• Click on New Event in the upper-left corner of the screen.

• The next step required desired information and selecting more options.

1. Draft the Title (Subject).
2. Invite attendees (Enter the email address of your recipient)
3. Start Date: Select the meeting scheduled date.
4. Start Time: Select the meeting scheduled time.
5. End Time: Select the meeting scheduled time.
6. Select the time zone.
7. In case to schedule, the meeting for the entire day turn on the button.
8. Repeat: You can select the options accordingly to repeat the reminder.
9. Search for the location or insert the venue.
10. Remind me: Under this option, you can select the time slot to set up a reminder of your appointment.
11. Add a description of the attached document.
12. Hit Save in the top left-hand corner.

There are no separate options available on Outlook.com for meetings and appointments. This single form of information can help you out.

That process sends Invitations from Outlook Calendar to your recipient using Outlook Web.

How To Send a Calendar invite on iPhone or Android Mobile Phone?

Most of the time organization’s topmost executives or Directors don’t have time to sit in their cabinet and draft a meeting email message or reminder to their subordinates or colleagues. In that scenario, the Outlook Mobile application also makes all your needs easy.

Here is the step-by-step process with a snap “How to Send Invitations from Outlook Calendar using iPhone or Android Mobile Phone”.

• Click Outlook Icon from your iPhone or Android mobile phone.

Find the Outlook icon on your mobile, it has been available according to your mobile screen setup.

• Click on the Outlook Calendar icon on the bottom right corner of the screen.

• For creating an event click on the “plus sign” from the bottom right corner of the screen.

•  That will bring you a detailed form that required some input.

1. Title: Enter (Name) the Event.
2. People: Select the participant’s email address by clicking on it, and the list of saved email addresses appears.
3. All Day: Turn On the button to activate the event for the entire day.
4. Date: Select the date.
5. Time: Enter the starting time and end time.
6. Select the time zone (Optional)
7. Location: Enter the address
8. Description: Describe the event
9. Repeat: Select your time slot. (Daily, weekly, monthly).
10. Alert: Get a reminder every “X” minutes.
11. Finally, click the right mark on the top right corner of the screen to run the event setup.

You can check the calendar, your event is saved in the Outlook calendar, and at the prescribed time remind you.

This article, step by step process for all three devices for creating and sending calendar invitations, it is this easy to send a calendar invite in Outlook now.

Also Read:

• Grammarly For Outlook App/Webmail
• Outlook How to Change Message Preview?
• How To Create & Add Unread Email Folder to Favorites in Outlook 365?
• How to backdate an email in Outlook?