How To Send Invitations From Outlook Calendar?

Sending invitations from Outlook Calendar, raise numerous questions, and the topmost query is what does it means? Technically Invitation from the calendar outlook is a callup instruction to the receiver to attend a specific meeting organized by the sender at the desired time and location.

Most of the user new to Outlook is not familiar with meeting invitation, here in this article, you will learn step by step process how to create and send a meeting invitation to your contact list?

Note: In case if you sending an invitation to people apart from your exchange, and the email address is not on your contact list, you must have to add the email address of that particular person manually.

Send Meeting Invitations From Outlook Calendar [Step by Step Process]

Let everyone know when and where your meeting will be by sending a calendar invite using Microsoft Outlook.

  • Lunch Outlook >> Click the Calendar icon from the navigation bar button left side corner of the screen.

Calendar icon navigation bar

meeting

  1. Select the Email address you like to send the meeting schedule. (in case you are using multiple accounts in Outlook).
  2. Enter the Title of Meeting (Subject).
  3. Required: Enter the email address of recipients (you can enter multiple addresses, or type manual in case email address, not in your contact list.
  4. Optional: You can add an additional email address if required.
  5. Start Date: Select meeting scheduled date.
  6. Start Time: Select meeting scheduled time.
  7. Click the check box in case the meeting scheduled for the whole day.
  8. Select the time zone.
  9. End Date: Select meeting scheduled date.
  10. End Time: Select meeting scheduled time.
  11. Click Recurring if meeting required every (week, month, or any other time slot).
  12. Enter the Location (complete address).
  13. Hit the Send button.

Once your recipient received the email the meeting is saved in his calendar automatically. The appointment invitation from the outlook calendar is quite similar to a meeting.

Suppose you create an appointment, few fill-ups required. Here is the step by step guide:

Appointment

  1. Draft the Title (Subject).
  2. Start Date: Select meeting scheduled date.
  3. Start Time: Select meeting scheduled time.
  4. Click the check box in case the meeting scheduled for the whole day.
  5. Select the time zone.
  6. End Date: Select meeting scheduled date.
  7. End Time: Select meeting scheduled time.
  8. Click Recurring if meeting required every (week, month, or any other time slot).
  9. Enter the Location (complete address).
  10. Hit Save and Close Button.

you can also invite participants (attended).

Discloser: I personally use this appointment future as a reminder of the rent payment, my EMI, and other recurring payments.

How to send a calendar invite in Outlook Web?

new event outlook calendar

  • The next step required desired information and select more options.

How to send a calendar invite in Outlook Web

  1. Draft the Title (Subject).
  2. Invite attendees (Enter the email address of your recipient)
  3. Start Date: Select meeting scheduled date.
  4. Start Time: Select meeting scheduled time.repeat for appointment
  5. End Time: Select meeting scheduled time.
  6. Select the time zone.
  7. In case to schedule, the meeting whole day turn on the button.
  8. Repeat: You can select the options accordingly to repeat the reminder.
  9. Search for the location or insert the venue.
  10. Remind me: Under this option, you can select the time slot to set up a reminder of your appointment.
  11. Add a description of the attached document.
  12. Hit Save on the top left-hand corner.

There are no such separate options available in Outlook.com for meeting and appointment. This single form of information can help you out.

That process sends Invitations From Outlook Calendar to your recipient using Outlook Web.

How To Send a Calendar invite on iPhone or Android Mobile Phone?

Most of the time organization’s topmost executive or Directors don’t have time to sit in their cabinet and draft a meeting email message or reminder to their subordinates or colleagues. In that scenario, the Outlook Mobile application also makes all your needs easy.

Here is the step by step process with snap “How to Send Invitations From Outlook Calendar using iPhone or Android Mobile Phone”.

  • Click Outlook Icon from your iPhone or Android mobile phone.

Send a Calendar invite on iPhone

Find the outlook icon on your mobile, it has been available according to your mobile screen setup.

  • Click on the Outlook Calendar icon on the bottom right corner of the screen.

Outlook Calendar using iPhone or android Mobile Phone

  • For creating an event click on the “plus sign” from the bottom right corner of the screen.

How To Send a Calendar invite on iPhone or android Mobile Phone

  •  That will bring you a detailed form which required some input.

create event outlook iphone

  1. Title: Enter (Name) the Event.
  2. People: Select the participant’s email address by clicking on it, the list of saved email addresses appears.
  3. All Day: Turn On the button to activate the event for the whole day.
  4. Date: Select the date.
  5. Time: Enter the starting time and end time.
  6. Select the time zone (Optional)
  7. Location: Enter the address
  8. Description: Describe the event
  9. Repeat: Select your time slot. (Daily, weekly, monthly).
  10. Alert: Get a reminder every “X” minutes.
  11. Finally, click the right mark on the top right corner of the screen to run the event setup.

You can check the calendar, your event is saved in Outlook calendar, which on prescribed time remind you.

In this article, step by step process for all three devices for creating and sending calendar invitation, It is this easy to send a calendar invite in Outlook now.

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