How to Search Outlook with Multiple Words? + Unable to Search in Outlook (Fix it)

Microsoft Outlook search option is really magic posses top position when you talk about searching your mail from your folder.

The search option available in Microsoft outlook has improved its functionality to make users more clear and transparent. If you want to find some email or data from the inbox or any other folder, use the search option.

But sometimes it is difficult to find emails due to various reasons. One of the most common reasons is that Microsoft outlook advanced search not working.

Microsoft Outlook provides several different approaches to make the best use of the search option available with the system.

Some specific kind of search folder or time you want to filter set up with just a few clicks before hitting search. Both Individual and business users get their messages very quickly to the point.

If you are struggling to get the Outlook search function. Must find out why Microsoft outlook cannot search recent emails?

Microsoft Outlook search bar missing

The most common problem you are unable to search for emails is ‘missing search bar’, which is due to some Outlook errors. if you are on some urgent assignment you just need a quick come back.

  • Open Outlook
  • Click File option left-hand side of outlook screen >> Options >> Customize robbin

outlook options            customize ribbon search bar Outlook

  • Select ‘Tools Tab’ in the field of ‘Choose Commands from‘. and also, select in the field of ‘Customize the Ribbon’, you should select the ‘Main Tab‘.
  • Locate ‘Search‘ on the left side and click the ‘Add‘ button in the center.
  • Click OK, and you will find the search bar again on the screen.

How to rebuild Microsoft outlook

Microsoft Outlook unable to search emails, it is required to rebuild the Outlook search index. Here is the [Step by step] process.

  • Click File option left-hand side of outlook screen >> Options

outlook options                 outlook search option

  • Click Search >> Indexing Option >> OK >> Advance >> Rebuilt

rebuilt indexing

  • This process rebuilt all the search scenarios of the MS outlook search, it will recreate all the broken tissues of the system.

What is Outlook Indexing?

In simple terms, an inventory created from the terms found in email messages of your inbox. It’s like the index page of your book, but instead of manually searching for the term in the book’s index, you’re searching for it electronically by entering the term in an Outlook search box.

Reduce your search parameter

Searching a needle in the haystack is quite difficult how about if you narrow your search criteria. For example, if you use several e-mail accounts on Outlook, you should select the relevant account before searching, finding your doctor’s prescription received 3 years back, it is easy if you find out selecting the inbox folder. If the Outlook search function is still not working, Go for a restart.

Fixing PST Files in Outlook

PST file is outlook stands for personal storage table it consists of all the folders, contacts, calendars, etc. So, all you need to do is run the scanpst.exe executable file.

You can search for this program by using the default Windows search box or you can locate the file under C: Program FilesMicrosoft Office.

How to search multiple words in outlook?

The search function is my personal favorite option available in outlook, I switch using a Gmail account from exchange to Microsoft outlook.

Microsoft Outlook also allows you to find your mail or document with outlook search multiple words search options. Usually, search bar consist of criteria works all your homework and brings the best-desidered record on your screen, for some user it is required to find or narrow down the search criteria multiple words search comes into play.

search current mail box outllook

The search function in outlook holds ‘AND / OR‘ search criteria, It’s quite simple if you search using the ‘And‘ word between two different keywords. The result lists resemblance both the words exist in the same subject mail (that means the mail subject required both the words you entered).

On the other hand, if you search using the ‘OR‘ word between two different keywords, The result lists resemblance to either word (separately) that exists in the subject mail.

Let’s understand with an example

Select your search folder, find out two keywords you need to search for now, for instance for making it easy, let’s type ‘order AND zomato’. It is very clear the mail contain both zomato orders are on the list.

Search Multiple Keywords

On typing ‘order OR zomato’, you will get results specific for both the words as well as individual words in the subject line.

Search Multiple Keywords outlook

Note: It is very important/mandatory to type ‘OR/AND’ in capital letters just to command outlook to show the results according to the specific requirement. 

search icon outlook

How search option works best for you in Outlook?

In addition to the above information about multiple search keywords in outlook & How to fix if Microsoft outlook not able to search emails? I like to share one more excellent feature of Microsoft outlook that is:

Search Option under kutools tab

search option kutools outlook

This search option is more specific to find some related criteria.

  • Emails contain the sender – Under these criteria you have to enter the email address in the search box, you want to find all related emails contain that email address in any form (To, CC, BCC).
  • Email from the sender – When you select this option you will get all related emails received from that particular Email ID, it is mandatory to type ‘from: “email address” and press enter.
  • Email to the sender – This search level is reverse from the above example, you will get (search result) all related emails to send to that particular Email ID, or send by somebody else to that Email ID and that mail is copy to you, it is mandatory to type ‘to: “email address” and press enter.

There is a lot more to let you about the outlook search engine, these above examples to real magic for the individual or corporates users narrow your search criteria to find out or filter some specific requirements.

If you continue to experience issues with the Outlook search function not working, you can probably go for rebuild Microsoft outlook or reinstall outlook.

Question:- Does Outlook search time range?

Answer:- Outlook can search email between dates range, but there is no option available to search the mail between a range.

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