How To Search Email by Date in Outlook?

#How to search mail in outlook by date

Searching a hard drive for information is a common time-saver, but when you are searching for something from several years ago and have a large archive of emails, it can be difficult to find something.

How do I view my email messages by date in Outlook? This question has puzzled millions of users across the globe. The answer lies in the advanced features of Microsoft Outlook.

If you want to view your emails by date, then read on.

You can easily move through your emails by using the arrow buttons at the top of your screen or by clicking on the dates at the bottom of each message.

But what if you wanted to look at your inbox by date? How would you go about doing that?

Well, you can click on the dates button located at the bottom of the window. Select the month, year, day, or week from which you want to view the emails.

Filter facility not only searches attachment types in outlook but also searches emails by a specific date or date range if you want to find your e-mail between specific dates and it is hectic to just scroll your mouse roller down and reach that required date slot.

In this article, I would like to show you step by step guide on how you can find an email in outlook search between dates.

The search feature helps you find emails by date range

Search Email in Outlook Within Date Group

When even you received a new email message in your inbox folder, you will get the message on the top of your folder, unless the emails are arranged by date.

In case the emails are not sorted by date in Outlook, Click on View >> Click Arrange from the Arrangement section >> Click date from the drop-down list.

Note: You can also use Keyboard Short Alt + V + AB + D

All your emails are arranged in a group with dates, it is difficult to find emails that fall under specific dates, you can simply collapse the folder which only shows you the dates and days.


It is very simple to find to expand the group, you are expecting the emails.

How to Find Emails from a Specific Date in Outlook?

You have the option to find e-mail messages with Instant Search from your Outlook application.

After Opening the Outlook application, navigate to the top of your screen, and you will get the instant search bar.

Alternatively, you can use some handy shortcuts to open this search tool. You can Use F3 rather than CTRL+E or ALT+Q Keyboard Shortcut.

Let’s take an Example:

Suppose I need to search for emails received dated: – 28th of March 2022, Type “received:28-03-2022” in the search bar and hit enter.

Typing ‘received‘ text indicates that we are searching for an email message received and fetch your search results in the search field. To separate the keyword with the dates, you will have to add a colon in-between.

Also, if you are entering more than two words in the date section, you will have to add quotation marks to make sure Outlook recognizes the data you have just entered.  

Here are some of the examples you can follow.  

  • Sent: “past month
  • Received: “yesterday
  • Received: “this week

When you remember the day of the week but not the specific date, the above narration must be entered.

How Outlook Search Date Range

The Search option instantly searches out your range of emails according to specific date range.

For instance: If you like to search mail for a specific date range say – 25/03/2016 to 31/03/2016, Type [received:25/03/2016..31/03/2016] into the search bar and you will get the results instantly.

outlook search date range

Few more points~

  • You can input the date format either way (DD/MM/YYYY or MM/DD/YYYY) the result would be the same.
  • Don’t forget to put (..) between dates.
  • Not a single space is allowed while entering your input, which will disturb the comment and the result would be zero.

Outlook Advanced Search Date Range

Outlook Advanced Search Bar options are available for Outlook 365 and Outlook Web users.

Open Outlook Application.

Click the Search box, then click the Expander icon

Before entering your inputs, you must select the folder you like to search, for instance: Current FolderSubfolders, Current Mailbox, All Mailboxes, or search through All Outlook Items.

Next, use the received section, Enter the Start Date and End Date of the search date range. You can also enter other details like Attachment, Attachment contains, From, Body, To, Subject, and more options, which help in further filtration.

When you finish, hit the Search button. You will get the result of the email received only under the range band. You can also observe the exact text automatically appears in the search bar.

Keyboard Short to open Advanced Search: F3 + TAB + SPACEBAR

Find Email in Outlook Before or After Specific Date Range using (<=) Symbol

Everybody uses the filter function using [“<=” or “>=”] symbols in Microsoft Excel, Microsoft Outlook also gets your work simpler by searching an email for a specific date range.

Let’s understand How it works.

  • Open Outlook
  • Select your Email Account, in case you are having multiple accounts in your Outlook application.
  • Then, click on the search box.
  • Next, in the “Search” ribbon, click on search scope, there are a few options in the dropdown list and select according to your requirement.
  • For instance: select the “Current Mailbox” button in the “Scope” group.
  • After that, input the criteria “received: <=2020/5/21” in the search box. you can change the date according to your requirement.
Find Email in Outlook for specific date range using symbol

The result is clear, you can find emails from the “specified date” till today.

How to Search for Email by (Date Range) with Advance Find Feature?

Outlook’s advanced search feature is a professional method to search emails with a specific date range, before or after the date, you can easily arrange your filter according to your scope.

Keyboard Shortcut to Open Advance Find Feature – Alt + Shift + F

Let’s dive in with different steps:

  • Select your Email and the folder (like – Inbox) and click Search Tab >> Search Tools >> Advanced Find
Outlook advanced search feature
  • Advance find opens a separate dialog box, there are multiple options and features available for the user.
Outlook Advanced Find
  • Select Advanced
look for message

Every feature is important in advanced find advance find icon

  • First Select what are you looking for –
  • Secondly, you must select the folder (Inbox, Sent, Trash, Spam), you can select multiple folders at the same time, Click Browse and you must select the specific folder where you want your filter to work.
Select folder in advance find

You can also clear all to reselect your choice.

  • Now after selection, your folder says inbox Click OK
  • Select Field >> Received, Field option gives you tons of options where you want to arrange your search.
All Mail fields
  •  Select your condition, it consists of options but only four options allow you to punch specific dates (what we are learning in this article).
Condition and value
  • Now it’s time to enter the dates in the value area mentioned above in the snapshot, after selecting your condition.
  • Select the between from the drop-down condition.
  • In the Value column, you must enter the dates in particular format <date> and <date>, both the dates are separated by (AND) for instance – {<01/04/2019> and <30/07/2019>}.

Note: – You can input the date format either way (DD/MM/YYYY or MM/DD/YYYY) the result would be the same.

  • Finally, click Add to List.
outlook date search
  • Your Filtered criteria are added to the list, Outlook also allows you to add multiple criteria at the same time and all of them are added to the list.
  • Click Find Now
Search Emails By Date

A specified or filled list comes up, and you can easily scroll down and check the list of emails, which is between specific dates.

For the other access criteria like (on, on or after, on or before), the process is exactly, and you must enter a single date in particular format <date>.

How do I add a Search Tab in Outlook?

Most of the users are complaining that the search tab is missing in Outlook, don’t panic, here are a few steps to fix it.

  • Step 1 – Click file >> options >> customize ribbon >> Select All tabs from (choose commands from).
how to add search fields in outlook
  • You will find the search bar option, select it, and click the add button.
  • Now you can see the search option added to the main tab and click OK.
search tab is missing in outlook
  • Finally, the search tab is added to your ribbon.

Outlook Advanced Search Keyboard Shortcut

Simply click (Ctrl + Shift + F) from your keyword, Advance search ribbon appears.

Outlook search not working properly

There are a few adjustments required to improve the results outlook provide according to your input data.

Outlook unable to find old emails

If you are unable to find 6 months older emails using Outlook search, check your setting.

  • Click File >> Options >> Search
  • Select the (Include messages from the Deleted Items folder in each data file when searching in All Items) checkbox
  • Also, Select (Improve search speed by limiting the number of results shown)
  • Click OK.
Include messages from the Deleted Items folder in each data file when searching in All Items
Improve search speed by limiting the numbers of results shown

Outlook Filter by Year

Searching for Emails received in the current years is also quite simple, you can use the date and options, enter the Star date 01-01-2021 and End date 31-12-2021, and you will get the results of emails received in your inbox folder.

Apart from that, there is another option to find emails received and sent in current years quickly.

Click on the search Bar, Type ‘received:this year, you will get emails received within a date range from the year starts and till date or the end of the year.

You can also Type ‘send:this year‘ in case you are searching for emails sent in a current year.

Outlook Web Search by Date

The interface for Outlook on Windows is similar to that on the web, similarly, outlook web filters by date range or a specific date.

For instance: Like to find an Email received dated 28-07-2022, type ‘received:28-07-2022’ in the search bar, and you will get the results of emails received on 28-07-2022.

Final Words

In conclusion, outlook search by date with this search option, your Outlook email search becomes very flexible.

You can search email by date, date range, date month, date week, date month year, date week year, and date quarter year. Your Outlook email search becomes extremely easy with this search option.

As a result of knowing the above information, you can now easily search email according to your preference.

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