How To Schedule Recurring Meetings in Outlook?

Last Updated on August 3, 2023 by Amit Bansal

Outlook makes it easy to schedule recurring meetings. Simply select multiple dates, and then set the meeting start time.

You can also specify which users should be available for the meeting, as well as which calendars should be checked by default.

How to schedule a recurring meeting in Outlook 365, this article is all about it. Before starting, first, understand the meaning of recurring meetings.

What is a Recurring Meeting?

Recurring meetings are an act of gathering for discussion or meeting which was scheduled regularly like daily, weekly, monthly, or another customized cadence.

In government offices or private corporates, the core members hold the management by keeping an eye on a regular meeting of scheduled intervals, which was designed to keep a review of the activities and targets, and time limits.

Microsoft Outlook is a platform that connects the members and attendees of the meeting in a manner that they get the reminder and many other updates for it.

In this article, you will learn all about recurring meetings.

How to schedule a recurring meeting in Outlook 2019

Creating a recurring meeting in Outlook is really fun and an actual problem solution, for every office meeting, most of the meetings are recurring, and it is quite difficult for the organizer and data analyst.

Here you will learn how to use your Outlook 2019 calendar for recurring meeting scheduling.

  • Open Microsoft Outlook >> Click Home Tab >> New Items
How to schedule a meeting from an email
  • Click Meeting >> Click Recurrence Appointment recurrence dialog box appears.

There are four modes (Daily, weekly, monthly, and yearly) depending on the requirement of the meeting.

Daily Recurring pattern

If we talk about front liners they are required to plan daily according, to the daily meeting is mandatory.

recurring meeting outlook

In the Appointment Recurrence dialog box, define the Appointment time, select the daily recurrence pattern and the Range of recurrence for your own needs, and finally, click the OK button.

Weekly Recurring pattern

The daily report is updated and it’s time for the next stage of the hierarchy to examine and modify weekly, so the weekly recurring meeting is required.

recurring meeting

You can opt for a day for the meeting and click OK.

Monthly Recurring pattern

Monthly Recurring meetings are designed for time limits and many companies’ corporates opt for the monthly review of every department. The weekly reports are compiled and presented accordingly.

recurring meeting outlook monthly

You can either select a date or you can select a specific day of the week for the monthly review meeting in Outlook and click OK.

Yearly Recurring pattern

Yearly meetings once a year are normally conducted with the shareholders, but it is next to impossible with Outlook, there are also two patterns you can either select a day and the month for the year or a specific day of the week or month of the meeting.

Monthly Recurring pattern Yearly

Click OK.

Now you can enter the email address of the participants and enter the subject and content on the mainboard.

meeting series

You can see the text “Occurs day 21 of every 1 month(s) effective 21/05/2020 until 21/04/2021 from 11:00 AM to 11:30 AM

Click Copy to my calendar and click Send.

This mail is saved in all the member’s calendars and Microsoft Outlook reminds them of the meeting.

How to Cancel Recurring Meeting Outlook

For cancellation recurring meetings the only person who created the mail can cancel the meeting, after cancellation, the mail is sent to the attendees, and the meeting, which was saved in the calendar of the sender, as well as the receiver, is deleted in Outlook.

Here is the step-by-step tutorial to cancel recurring mail in Outlook.

  • Step 1 – Open Outlook >> Go the send box >> Select your invitation mail
  • Step 2 – Double click on the mail and your mail opens on a different page.
  • Step 3 – Click Calendar on the recurring meeting tab >> You will be diverted to the calendar where your meeting appointment is saved.
meeting cancellation email
  • Step 4 – You can also delete a series of recurring appointments by right-clicking it. Choose Cancel meeting >> cancel Series and the series of recurring appointments are deleted immediately.
how to cancel a meeting in outlook
  • Step 5 – Your Email draft page appears; you can share the reason for cancellation with your attendee and click send cancellation button on the left-hand side of the page. The cancellation mail will be delivered to the attendee and deleted from the calendar.

How To Update Recurring Meeting Time/ Date?

Update Recurring Meeting Time

Outlook update recurring meeting time/date or any major modification very easily, you must follow the step-up to get the calendar as above.

Select the meeting on the calendar and click open >> open series

You will be driven back to the mail you have created for inviting, now you can change your time date, and mode (weekly, monthly, yearly), click on recurrence on the above tab, and you can also add your attendees by adding their email addresses.

Finally, click on the Send update button. All your attendees will get an updated invitation saved in their respective calendars and the previous meeting will be updated automatically.

That’s the beauty of Microsoft Outlook.

Final Words

In summary, Recurring Meetings in Outlook is an extremely useful feature. This article demonstrates how to schedule a recurring meeting, including an example, as well as how to create recurring meeting categories and recurring meeting rules.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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