How To Print a Yearly Calendar in Outlook? + [Save Calendar as PDF File]

Last Updated on February 18, 2024 by Amit Bansal

In 2019, Microsoft released one of the larger changes to the Outlook calendar: the ability to print a yearly calendar.

Instead of printing each calendar month individually, you can opt to print the calendar year as a weekly calendar. Yes, this means it’s one giant page, but the upside is that you can print it as needed.

Outlook calendar, No doubt! really outstanding technology that never misses your events (if you have entered correctly).

On the other side manage the printing of emails and files along with the calendar is also remarkable.

This article is about ‘customize outlook calendar print’.

This guide will show you how to print a calendar or schedule in Outlook and how to do it quickly. Let’s dive in to understand “How to print a yearly calendar in Outlook on one page”?

How do I print my Outlook 365 calendar?

Please follow the steps to print an entire year/Monthly/weekly of an Outlook calendar.

  • Open Outlook Calendar
  • Select the calendar you like to print.
  • Go & Click on File Tab >> Print (or you can simply click Ctrl + P) to get directly to the print menu.
how to print monthly calendar in outlook
  • Check out the Settings section, it consists of styles you like to print your calendar (daily, weekly, monthly, yearly).
  • Select your printer, and by default, you will automatically line up with your connected printer.
  • Finally, click Print.
printable outlook calendar

You will get the printout including events and tasks printed on specific dates. You will only get the printout of the selected month at a time. But it will never be that way always.

You can also take the printout in customized patterns (dates range).

Options for Printing a Yearly Calendar

When it comes to printing a yearly calendar in Outlook, there are several options available to us.

In this section, we will discuss some of the most common options that you can use to print your yearly calendar.

Print Style Options

Outlook offers several print-style options that you can use to customize the look of your yearly calendar. Some of the most common print styles include:

  • Monthly Style: This option prints each month of the year on a separate page.
  • Weekly Style: This option prints each week of the year on a separate page.
  • Yearly Style: This option prints the entire year on a single page.

Depending on your preference, you can choose any of these print styles to print your yearly calendar.

Printing Multiple Copies of a Calendar

If you need to print multiple copies of your yearly calendar, Outlook makes it easy to do so.

Simply select the number of copies you want to print in the print dialog box, and Outlook will print that number of copies for you.

Printing a Calendar in Different Fonts

Outlook also allows you to customize the font that is used when printing your yearly calendar.

You can choose from a variety of fonts, including Arial, Times New Roman, and Calibri. Simply select the font you want to use in the print dialog box, and Outlook will print your calendar using that font.

In conclusion, printing a yearly calendar in Outlook is a simple process that offers several customization options.

By using the print style options, printing multiple copies, and selecting different fonts, you can create a yearly calendar that meets your specific needs.

How to print Outlook calendar date range

Printing a calendar with a specific date range gets you rid of taking a manual month-to-month print, you can simply customize your range and the system make your work done.

How does it work?

  • Click on Print options (refer snapshot)
Print options outlook
  • It will walk you through the print dialog box, there are a few options you can modify before taking the print, set the number of copies, set the print range in case you are planning to take the printout for more than one month, or a year or any customized required.
Print dialog box Outlook
  • When everything is set click to print, and you will get your Printout.

By default, Microsoft Office Outlook takes printouts in A4 size paper and landscape format, you can adjust them easily according to your choice.

Print Monthly Calendar in Outlook Web

Creating and printing a yearly calendar in Outlook Web. Outlook Web is the web-based version of Microsoft’s email program, Outlook Web also provides a calendar feature, which allows you to view, create, and share calendars. It’s also possible to print a yearly calendar in Outlook Web.

Apart from that, you can Print the Monthly Calendar in Outlook Web very easily.

The following steps will help you print a calendar in Outlook.com

  • Open Outlook.com/Web
  • Sign in to Outlook Web using your Microsoft account.
  • Switch to the calendar mode by clicking the calendar logo from the left-hand side of the screen.
Calendar icon outlook web
  • Click on a Print logo from the top right corner of the screen.
  • In the Print dialog box, you can change the calendar view by clicking on the View drop-down menu. You can also select the time range before printing the calendar.
Print calendar outlook web
  • Simply Hit the Print Button.

Troubleshooting Printing Issues

If you encounter printing issues while trying to print a yearly calendar in Outlook, there are a few troubleshooting tips that can help you resolve the problem.

Printing a Blank Calendar from Outlook

If you are having trouble printing a yearly calendar from Outlook, try printing a blank calendar first.

To do this, create a blank calendar and then use the print options to customize the date range and print styles.

This will help you verify that your printer is working correctly and that there are no issues with your Outlook settings.

Viewing Multiple Outlook Calendars

If you have multiple calendars in Outlook, make sure that you have selected the correct calendar before attempting to print.

You can do this by selecting the calendar you want to print from the list of available calendars.

Sharing Calendars or Events in Outlook

If you are having trouble printing a calendar that has been shared with you, make sure that you have the necessary permissions to view and print the calendar.

If you are unable to print the calendar, contact the owner of the calendar and ask them to share the calendar with you again with the necessary permissions.

Other Troubleshooting Tips

If you are still having trouble printing a yearly calendar in Outlook, try the following troubleshooting tips:

  • Make sure that your printer is connected and turned on
  • Check that your printer has enough paper and ink or toner
  • Try restarting your computer and printer
  • Check for any updates to your printer drivers or Outlook software
  • Try printing a different calendar view, such as daily or weekly, to see if the issue is with the yearly view.

By following these troubleshooting tips, you should be able to resolve any printing issues you encounter when trying to print a yearly calendar in Outlook.

Remember to double-check your printer settings and make sure that you have the correct permissions to view and print the calendar you want.

Print Preview

Once we have selected our preferred calendar style and print settings, we can preview the calendar before printing it.

This is helpful to ensure that we are printing the correct calendar and that the print settings are correct.

To preview the calendar, we need to click on the “Print Preview” button located in the Print pane.

This will open a new window that displays the calendar as it will appear when printed.

In the Print Preview window, we can make any necessary adjustments before printing.

For example, we can change the print settings, adjust the margins, or change the orientation of the calendar. We can also zoom in or out to get a better view of the calendar.

If we are satisfied with the print preview, we can proceed to print the calendar.

However, if we need to make any changes, we can do so before printing by clicking on the “Print Options” button in the Print pane.

Overall, the Print Preview feature in Outlook is a useful tool that helps us ensure that we are printing the correct calendar with the correct settings.

By previewing the calendar before printing, we can avoid wasting paper and ink, and ensure that we have a calendar that meets our needs.

How To Save Outlook Calendar as PDF File?

Have you ever needed to save a calendar as a PDF? Perhaps you’re saving a calendar to send to co-workers or family members. Or maybe you need to print it. Whatever the reason, you should be able to easily save a calendar as a PDF.

Apart from the direct print, you can save the Outlook calendar as a PDF file for future requirements.

In the above explanation instead of selecting the printer from the printer dropdown list, select “Microsoft Print to PDF“.

How To Save Outlook Calendar As PDF File

That feature saves a calendar as an individual PDF file in Outlook very easily. You need to select the location name the file and simply click Save.

Conclusion

Printing a yearly calendar in Outlook can be a great way to keep track of upcoming events and deadlines.

While Outlook does not have a built-in feature to print a yearly calendar, there are several workarounds available.

One option is to use the Calendar Printing Assistant, a free tool from Microsoft that allows you to print a yearly calendar in a variety of formats.

Another option is to use the monthly calendar view and print each month separately, then combine the pages into a yearly calendar.

Regardless of which method you choose, it’s important to keep in mind that printing a yearly calendar can be a time-consuming process, especially if you have a lot of events and appointments to include.

It’s also important to double-check your calendar for accuracy before printing, to avoid any confusion or missed deadlines.

Overall, printing a yearly calendar in Outlook can be a useful tool for staying organized and on top of your schedule.

With a little patience and the right tools, you can easily create a personalized calendar that meets your needs and helps you stay on track throughout the year.

Frequently Asked Questions (FAQs)

Is it possible to print a yearly calendar in Outlook without any events?

Yes, it is possible to print a yearly calendar in Outlook without any events. The easiest way to do this is to create a blank calendar and then customize the date range and print styles.

What is the process for printing a yearly calendar in Outlook on a Mac?

To print a yearly calendar in Outlook on a Mac, you can follow these steps:

  1. Open Outlook and go to the calendar view.
  2. Click on File and select Print.
  3. In the Print dialog box, select the style of calendar you want to print.
  4. Choose the date range for the calendar and any other options you want to include.
  5. Click Print to print the calendar.

Can I print a yearly calendar using the Outlook app?

Yes, you can print a yearly calendar using the Outlook app. The process is similar to printing a calendar in the desktop version of Outlook.

Simply go to the calendar view, select the Print option, and customize the date range and print styles.

What is the best method for printing a yearly calendar in Outlook 365?

The best method for printing a yearly calendar in Outlook 365 is to use the Print option in the calendar view.

From there, you can select the style of calendar you want to print, choose the date range, and customize any other options you want to include.

Once you have made your selections, simply click Print to print the calendar.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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