Last Updated on January 4, 2024 by Amit Bansal
In my experience, emojis have become a crucial part of digital communication.
These small digital images, which express a range of emotions like love 🥰, sadness 🥺, or joy 😃, are something I frequently use in emails and messages.
They add a personal touch and emotional depth to my conversations.
This trend of using emojis isn’t just limited to personal chats; I’ve observed its growing popularity in corporate communications as well.
In this article, I add my personal experience and a step-by-step tutorial on How To Add an Emoji to an Email in Outlook.
Understanding the Basics of Emojis
These small, colorful symbols, which originated from basic text emoticons, have become a universal language for expressing emotions, ideas, or activities.
In professional settings, emojis can break down barriers of textual misinterpretation, adding a layer of emotional context to messages.
As we navigate through various digital platforms, a basic knowledge of emojis not only enhances our communication skills but also helps us connect better with our audience.
How to Use Keyboard Shortcuts for Emojis?
When composing, replying to, or forwarding an email in Outlook, you can easily insert emojis into the content or subject line at any desired location according to your requirements.
To insert emojis using the keyboard shortcut in Outlook Mail on a Windows PC,
- Press the Windows + (;) semi-colon or Windows + (.) period key combination. This will open up the Windows Emoji picker.
- Now, scroll through the emoji categories and click on the one you want to add to your email. The emoji picker offers a search bar at the top, which allows you to search for specific emojis by typing keywords or keywords directly.
There are tons of symbols not only faces but animals’ objects road signs and many more, they can design your content and inject your desired emoji emotions and reality into the reader.
Insert Emoji by typing Smileys
In addition to the Windows Emoji picker, alt code shortcuts can also be used to insert emojis, smileys, and emoticons in your emails efficiently.
These shortcuts typically consist of pressing the Alt key along with a numeric code.
For instance, to insert the smiley face “☺“, hold down the Alt key and type 1 on the numeric keypad.
This keyboard provides access to emojis, GIFs, and symbols, making it even easier to add flair to your emails.
It’s an autocorrect mechanism that replaces the characters with emoji pictures.
Here are a few Outlook emoji shortcut infographics:
How To Make Emojis with Symbols
Email emoticon is also inserted into the message content of Outlook using the symbols option, follow through the steps:
- Open Outlook application >> Click Insert tab >> Click Symbol
There are a few symbols by default you can use in your content, but here we are talking about emojis.
- Click More Symbols >> Symbol dialog box appears
- Select “Segoe UI Emoji” in the Font drop-down list, and switch to the subset “Extended Characters – Code Area 1” to go directly to the numerous emoji symbols & you can find some faces.
- Select the face and click the insert button. That’s how you can easily Insert emojis into your content.
However, you can also insert emoji stickers as images in your email.
Inserting Emojis in Different Platforms
Inserting emojis in Outlook on Windows platforms has never been easier. For Windows 10 and 11 users, we can take advantage of the built-in emoji picker.
While composing an email in Microsoft Outlook, simply press Windows + ; key combination, and the emoji picker will appear.
Browse through the emojis or search using relevant keywords to find the desired emoji.
Click on the Emoji to include it in your email. This works like a charm when using the Outlook desktop app.
For macOS users, inserting emojis in Microsoft Outlook is just as straightforward. While typing an email in Outlook, press Control + Command + Space to open the emoji picker.
The picker contains various emojis, organized into categories for easy access.
Navigate through the categories or use the search function to find the perfect emoji, then click on it to insert it into your email.
This method works seamlessly with the Microsoft Outlook app on a Mac.
When it comes to mobile platforms, inserting emojis in Microsoft Outlook emails is slightly different but still very simple.
Whether you’re using an Android device or an iPhone, Outlook’s mobile app integrates with your device’s built-in emoji library.
For Android users, open the Outlook app and begin composing a new message. Tap on the smiley face icon on your keyboard to access the emojis.
Scroll through your device’s Gboard emoji library or search using keywords to find the desired emoji. Tap on it to insert it into your email.
iPhone users, follow the same process as Android users but access the emojis through the Apple keyboard.
Use Apple’s built-in Emoji keyboard to find and insert the desired emoji into your email within the Outlook app.
By following these methods, we can easily add flair and personality to our emails, making Microsoft Outlook a versatile email platform across Windows, Mac, and Mobile devices.
How To Make Emojis Bigger in an Outlook Email
Increasing the size of emojis in Outlook is possible but tricky, if you insert an emoticon in Outlook, it becomes part of your text (emojis in Outlook), you must select the specific symbol and change the text size.
Note: – While inserting emojis in your content, and if you want to change the size of the emoticon, you must insert the space both at the beginning and the end of the face.
Select the specific emoji and go to the message tab >> Increase the size of the font.
Referring to the image above the result is clear, and most of the users get their answer.
How To Import Emojis into Outlook?
There are multiple faces with multiple patterns and emotions, if you are not satisfied with the available emojis and you want something better, you can import the emojis into Outlook.
Microsoft Outlook 2019 / Office 365 in collaboration with Bing allows you to search for any online images indexed by the search engine.
- Open Outlook >> Click to insert >> Go to illustration Group
- Click Pictures >> Online Pictures
- Search Bing Online Pictures dialog box appears, enter “emojis” in the search bar, and hit enter.
- Select your face and click insert.
- Emoji is inserted into your screen, but you must adjust the size of the emoji according to your requirements.
How To Edit Emoji Face?
After inserting your favorite emoji faces, you can adjust the size of the faces but drag any corner of the square. You can also use colors and designs to make your image beautiful. That way, Smileys will directly convert from its textual counterpart into an icon of your choice.
Insert Emojis using Icons
Under Outlook Icons, you can find multiple icons which can be easily inserted into the Outlook email.
- Cutout People
- Cartoon People
In every category you get subcategories, which include multiple structures, Now, here I will walk you through how to find the required Emoji and insert them in your Outlook mail.
Step 1: Open Outlook Application.
Step 2: Click on New mail or you can also use this emoji under Reply or Forward.
Step 3: Click insert >> Icons
Step 4: As a Microsoft subscriber, you have access to the full library of creative content. Keep selected ‘icons‘, Enter the Emojis keyword in the Search information bar and you will get multiple results:
Step 5: Select your required Emoji and Click Insert.
Step 6: Once you inserted the Emoji, you can do multiple things with it before sending the emoji with the email message:
Step:7 You can drag the corner and adjust the size of the Emoji very easily.
Step:8 Once you click on it, the Graphis Format tab appears, which consists of multiple options, you can play with those options to make/design the emoji according to your requirements.
Emoji Add-in for Outlook
Inserting Emojis using the Addin platform is quite interesting, Outlook consists of tons of add-ins for different scenarios. Outlook emoji insert every expression related to situations.
Let’s understand how it works:
- Open Microsoft Outlook
- Click Get Add-ins from the Home Tab
- That will open the treasure of add-ins, on the upper top right corner of the screen, type “Emojis” in the search bar.
- You will the list of add-ins available with emojis keyword. select that:
- Click Add to insert emoji add-in in the Outlook application. It will take a few minutes, once it is added you will get the option “get started“.
- Click New Email, a separate window opens, and you can check Emojis Icon under the Message tab.
- Enter the email address of the recipients, Subject, and matter in the body, now you can use the emoji icon to insert the specific emoji required.
- Click the Emoji icon, where you need to insert emojis, which will open up the dialog box, consisting of multiple emojis with skin color selection.
You can also search using keywords, categories, etc. Your selection history is also stored which will be hunted at any time.
Everyone heard of ‘emojipedia‘, which is an emoji reference website that consists of tons of emoji characters. You can copy the emojis directly from the website and simply paste them into your Outlook email.
Let’s understand with an example:
Click “Smily and People” in case you like to impose Smily face in Outlook.
Select the type of face you need to copy and click copy.
Once you copied the face, simply go to your Outlook window and hit (Ctrl + V) to paste.
Using Emojis in Outlook Conversations and Subject Lines
In this section, we’ll guide you on how to incorporate emojis in your Outlook subject lines.
As the subject line serves as the first impression for your email, incorporating relevant emojis can help capture the attention of your recipients.
To add emojis to the subject line, follow the same process as adding them to the email body.
Use the keyboard shortcuts (Windows key + . or Windows key + ; for Windows, Control + Command + Space for Mac) to open the emoji panel, then click or tap on the emoji you want to use.
Keep in mind that using emojis in subject lines may not always be appropriate.
While they can add some charm and personality to your emails, be selective and ensure that the chosen emojis accurately represent the content of your message. Remember, clarity and relevance are essential in your communications.
Troubleshooting Common Issues
We understand that sometimes users might encounter problems while inserting emojis in Outlook mail.
Here are a few common issues and tips to help you resolve them.
First, ensure that your device is running at least Windows 10 or a later version, as the built-in Emoji Panel is only available in Windows 10 and above.
If you’re using an older version of Windows, consider updating your operating system to access the full range of emoji options.
When using the Emoji Panel in Windows 10, remember that the quickest way to open it is by pressing the Windows logo key combined with either the semicolon (;) or period (.) key.
This should allow you to either search for the desired emoji by typing a description or browse for it in the panel. If the Emoji Panel doesn’t appear, try restarting your computer or checking for updates that might address the issue.
Sometimes, emojis might not display correctly in your Outlook emails. This could be due to outdated browser data or cache issues. In this case, try clearing your browser data and cookies.
For example, open your Edge browser and use the shortcut keys (Ctrl + Shift + Delete) to delete all browser data. Once you’ve done this, test your email in an InPrivate browsing window to check if the issue has been resolved.
Keep in mind that some older versions of Outlook might not be fully compatible with emojis.
Updating your Microsoft Office suite to the latest version can help ensure you have access to the most up-to-date emoji options and the best email experience.
Following these troubleshooting steps should help you resolve common issues with inserting emojis in Outlook mail.
In my experience with Outlook, I’ve found that adding emojis to emails can really personalize and clarify the message.
I learned to use the Windows Emoji picker (Windows key + .) and the Mac equivalent (Control + Command + Space) for easy insertion.
The reactions feature in Outlook also adds a fun, interactive element.
However, I’m mindful of using emojis sparingly and appropriately in professional contexts, as overuse can affect the email’s professionalism.
Using emojis in professional emails should be done in moderation. Remember that the primary purpose of emojis in a business setting is to clarify your tone and prevent misunderstandings.
Emojis can serve as visual cues to convey:
- Positive feedback or appreciation, such as 👍 or 😊
- Light-hearted moments or humor, represented by 😄 or 😂
- Emphasis on a particular point, through the use of ❗ or ✅
However, we advise avoiding emojis that may appear unprofessional or inappropriate like 🤪, 😈, or 🍻.
Here’s a quick list of popular text shortcuts that Outlook will autocorrect to emojis:
|🙂 or 🙂
|😉 or 😉
|🙁 or 🙁
|Laughing (with tears)
|😛 or 😛
|:-O or :O
|:-* or :*
|Cool (with sunglasses)
|😎 or 8)
|:-/ or :/
|:-$ or :$
|O:-) or O:)
|(y) or :like:
|(n) or :dislike:
|Celebration (Party Popper)
Frequently Asked Questions (FAQs)
How to type a laughing emoji in Outlook?
You can simply type “🙂” on your keyboard to insert a smiley emoji at your chosen location.
For a laughing emoji, hold the “Alt” key, type “129303,” then release the Alt key, and a laughing emoji will appear.
How to Type lol Emoji in Outlook?
Face With Tears of Joy is popularly Known as LOL Emoji, You can simply press and hold the Alt key from your keyboard, type 128514, and release the Alt key, which will change it to Lol Emoji.
Are there any other ways to insert emojis in Outlook?
Another way to insert emojis in Outlook is through the yellow smiley face icon present in the Formatting toolbar.
Click on this icon, and from the Expressions pane, select Emojis.
Can I react to an email in Microsoft Outlook with an emoji?
Indeed, we can react to an email in Outlook by using the reactions feature.
When you receive an email you want to send a reaction to, select the reactions button near the top right of the message window.
A gallery of available reactions will appear, and we can choose the desired one to send to the message sender and display it for anyone else in the conversation.
How to Type “Kiss” Emoji in Outlook?
Emoji Picker is the best option to select a specific emoji and insert it on your page, in case you directly need to insert an emoji using your keyboard, here you can type “Kiss” emoji in Outlook.
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