How To Find & View Flagged Emails in Outlook?

Last Updated on December 13, 2023 by Amit Bansal

Welcome to our latest blog post where I delve into the handy feature of finding and viewing flagged emails in Microsoft Outlook.

I’ve covered several ways to not only locate flagged emails but also how to prioritize them, so they always stay on top of your inbox.

By the end of this article, you’ll be well-equipped to make those important emails stand out, ensuring nothing vital gets lost in the shuffle.

Let’s get started!

How to Checkout Flagged Emails in Outlook?

Once you have marked some emails with flags, and now you want to find out these emails, here are a few methods to pick Outlook flag emails.

Check Flagged Email in Outlook on the Right

If you are using the New Outlook or Web, you can view your flagged emails on the right side of the screen.

However, they won’t appear instantly. To see them, click on the calendar icon located in the top right corner of your screen, next to the notification bell icon.

This will display a list of all your flagged emails, events, reminders, and more.

This feature is designed to provide an overview of all upcoming activities and important tasks, ensuring that users don’t miss anything significant.

show flagged emails in outlook on the right

Under To-Do List

When you flag an email, it signifies that you’ve marked it for attention at a later time. This action automatically adds the email to your To-Do list, allowing for effortless tracking and management of the email within that list.

In both the classic version of Outlook and the new Outlook, you can access your list of flagged emails by clicking on the “To Do” option located in the left navigation bar.

Click on TO DO section

This action will direct you to all the emails that have been marked under the “Flagged Email” category.

Flagged Email under to do list

Using Refine Section

The “Refine” section, located within the search area in Outlook, is designed to help you quickly locate specific emails with just a click. This section includes various direct sorting options, one of which is the ability to sort flagged emails.

  • Open Microsoft Outlook >> Select the folder you like to search flagged emails within.
  • Go to the search bar and click on it >> Search Tab appears with multiple options to help users search for the specific nature of emails.
  • Click on Flagged which results in emails shorted with flagged only.
Flag Outlook Email For Follow Up

Using Search Bar

If you’re looking for something in Outlook, the best approach is to use the search bar. Think of it as the inquiry center of Outlook, where you can easily find what you need.

Type “[followupflag:followup flag] in the Instant Search box and all your flagged email message results are shorted.

flagged emails in Outlook

View Flagged Emails in Outlook using New Search Folder?

You can also separate the flag email in a separate folder using a Search Folder. This step copies all your flagged emails into the specific folder which is later exercised according to your requirement.

Here is the step to execute:

  • Click on Folder >> New Search Folder
Filter Flagged Messages By Search Folder
  • A New Search Folder dialog box appears, click on Mail flagged for follow-up option, and Hit OK.
Mail flagged for follow up
  • You can observe a new folder named For Follow Up is created in the navigation section just below the search folder, the folder only consists of Outlook-flagged emails.
How To View Flagged Emails in Outlook By Search Folder

Use Instant Search

Instant Search can be used to find flagged items within the selected folder or across all mail folders.

On the Home tab, in the Find group, click Filter E-mail, and then click Flagged.

The above example applies to what you need to follow up on your email messages, most managerial ranks assign a task to a specific employee or colleague and ask them to complete it in a specific period like tomorrow.

Flag the message for yourself by clicking follow up and clicking for tomorrow, while composing an email message click on follow up and specify the period.

How To Find Flagged Emails in Outlook

Once you select the flag color according to your requirement, the info bar displays the option:

How To Find Flagged Emails
Your received will not get any specific type of email message, but your sent box indicates the same email message with the flag, which is also added to the To-do list, Outlook reminds you to follow up with your employee or colleague.

Flagging in Outlook itself is a huge subject and makes your job easier with Outlook, other than Outlook email service providers like Gmail, you will not get additional flagging options, the time frame options are missing.

How to Show Flagged Emails in Outlook on Top?

To show flagged emails at the top of your inbox in Microsoft Outlook, you can use the “Sort by” feature or customize your current view settings. Here’s a step-by-step guide on how to do this:

Flagged Emails on Top using Group by Function

Choose a folder where you’d like the flagged emails to appear at the top, then select the “View” tab and click on “View Settings“.

View setting

That will take you to the advanced view setting dialog box, which consists of more than half a dozen options, the functionality of every option is different, select “Group By”.

group by for flagged email

In the Group By dialog box, uncheck the check box “Automatically group according to arrangement” option, select Flag Status from the Group items by drop-down, and then select Ascending or Descending according to your requirement.

Flagged Emails on Top using Group by Function

Finally, Click OK to Close the dialog boxes, and now all flagged emails will be positioned at the top of the email list under the group Follow-up Flag.

Click on Flag Symbol

You can also arrange the flagged emails at the top of the email list by sorting the messages by flag status.

First, select your folder, click on the “view” tab, and under the layout section, click on the “reading pane“, and from the drop-down select “OFF

reading pane

That completely changes the interface of the folder, now Click on the flag icon to sort the emails by flag status, and all flagged messages will be arranged at the top of the list.

Click on Flag Symbol

These are a quick couple of methods you can arrange “Outlook Flagged Emails on Top“.

Try Arrange by Option

In both the classic version and the New Outlook, there is an “Arrange” option located just above the start of the email list.

By default, this section organizes all emails by date and shows all emails.

To view all flagged emails at the top of your list, followed by unflagged ones, you simply need to change the arrangement pattern to “Flagged“.

Try Arrange by Option

How to Remove Flagged Emails from Task List in Outlook?

Microsoft Outlook automatically adds an email message to the To-Do List when you flag it (see screenshot).

The flagged email will disappear from the mailing list if you delete it from the To-do List.

Select the task from the to-do list and click the right mouse button from the dropdown list select and click Remove the task.

Remove flag email from List

Frequently Asked Questions (FAQ)

What does it mean to flag an email in Outlook?

Flagging an email to mark as a reminder for that email, the email you flagged will be added to your to-do list, which will remind your attention.

How to see all Flagged Emails in Outlook?

All the flagged emails are added to the to-do list, when you click on the to-do list all the flagged emails are available there.

What does Red Flag mean on Outlook Email?

In Microsoft Outlook, a red flag indicates a follow-up or reminder. When you flag an email, you’re marking it for future reference or action.

It’s a visual tool to help users remember to respond to, read, or take any other necessary action related to a particular email message.

Essentially, the red flag serves as a reminder or a bookmark within your inbox.

Flag Email in Outlook Meaning?

Flag in Outlook means marking it for follow-up or attention.

Final Words

In conclusion, Flagged Emails will show up in the recipient list, but they will not be visible to anyone else.

Flagged emails do not move out of the Inbox, but cannot be deleted or moved to another folder, or deleted from the recipient.

Flagged emails cannot be unflagged. Flagged emails cannot be moved to another user’s Inbox. Flagged emails cannot be sent to the trash.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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