How Outlook Search Attachment Type? [Straightforward Methods]

Microsoft Outlook allows the user to send emails with attachments and the attachment type doesn’t matter. Allow finding an email or the sender for the particular date or any criteria. In this article, I would cover how to find out attachments by file type in outlook easily.

Sometimes you want to find out a specific outlook attachments file (only we remember is the file, not even the sender or time and also not remember file type name), search tools in Microsoft Outlook are the solution.

Here we will discuss more this common problem.

Type of Attachments Files (Extensions) used in Outlook

  • Word Documents – docx
  • Excel Spreadsheet – xlsx
  • PDF Files – pdf
  • PowerPoint Presentation – pptm
  • CSV (Comma Delimited) – csv
  • Web site URL – html
  • Common picture Formats – jpg, png, gif, bmp, tip
  • Zipped folder/RAR (compressed) – zip
  • Plain text – txt

Where to find attachments in outlook?

The Serch Bar available in outlook is very user-friendly, the search bar in outlook hep you find messages with attachments, with attachments of different file type or common files.

Find messages with attachments of one specified file type

How To Search For a Specific File Type

If you want to search outlook for attachment type for the specific file type having .docx, .pdf, .xlsx or .zip files etc. you have to type ext: extension in the Search Box.

The extension is your file type.

For instance, I am searching for zip/RAR file one of my colleagues email me, on the other hand, I also forget how sent me the mail. I input the ext: zip or ext: RAR in the search box.

Search for attachments by file extension

Search for multiple attachment types in a single search

Some time two separate/multiple files are sent to you, how to find Mails With Attachments Of Two Or More File Types.

The process is similar to the above example, You have to search for multiple file types. The question is How?

For instance, If you are searching for [zip/RAR and docx] file mail, that means you are aware that you have received both type of files in a single mail.

Type:  {ext: zip docx} or {ext: rar docx} in the search box.

Now you will find the list of email containing both zip/rar + docx file.

how to find lost attachments in outlook

How to find mail with the attachment of at least one file type from different file types.

Let’s understand in simple words.

My colleague sends me a draft file for scrutiny but I am unable to find it and also I am not aware of the file type too.

In that case, I have to use both the file type (OR function)

Type:  {ext: pdf or docx} in the search box.

Few Examples

  • ext: (pdf or docx)
  • ext: (xlsx or pdf)
  • ext: (text or zip or HTML)

How Do I Search for Files Containing a Specific Word or Words?

If you want to find the attachment containing specific content, in that case, [attachment: <specific content>] search command find out your mail.

You can also instruct outlook to search specific content (word or words) from the attachment of a particular type.

For instance: [attachment: <specific content> ext: docx]

You can also serch by multiple words [attachment: <specific content> <specific content> <specific content> ext: docx]

This command combines the search for specific words inside docx attachments.

How to Find Messages Without Attachments Of Specified File Types in outlook

This is the kind of reverse search that is rarely used by the user. In easy terms, if you want to exclude your search with specific extension type, you have to type [ext: Not extension]

For instance: –

  • Type input [ext: NOT pdf]
  • Type input [ext: NOT pdf NOT docx NOT text]

Another type in the same category

If you want to include a specific file type and parallelly exclude a specific type, you can follow the command in search of Outlook

  • Type input [ext: docx NOT doc]
  • Type input [ext: xlsx NOT xlx]

How outlook Search for the sender along with specific file type attachment

We all are familiar with outlook with sender name, and the result reveals all the mail sent by the sender, but if you want to search for a specific file type send by the specific sender, here are few examples.

Finding a list of emails from your sender is very easy either you can type complete email address in the search bar or type some initials of the email or just his/her name.

Now along with that Type input [from: <name of sender> ext: <extension>]

Quick Tips to Search for Email Attachments with Specific File Types in Outlook

Typing from before name filter search of emails received directly to you (no CC and no BCC) is included. also add extension type and you will get your perfect result on your screen.

There are several multiple search patterns like finding or search emails with PDF/Excel attachment or other types attachments in Outlook the user can try according to their search criteria. This article is very helpful for the reader, please comment below and add your suggestion for more transparencies.

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