How To Disable an Outlook Email Account but not delete It?

Last Updated on May 4, 2023 by Amit Bansal

If you’re an Outlook user looking to take a break from your email account without deleting it, you’re in luck.

There are several ways to disable your account temporarily so you can take a break from the constant stream of emails.

In this article, we’ll go over the steps to disable an Outlook email account without deleting it, so you can take a break from your inbox without losing your important emails and contacts.

Whether you’re taking a vacation or just need a break from the constant flow of emails, disabling your Outlook email account can be a great solution.

Fortunately, Microsoft Outlook offers several ways to temporarily disable your email account without deleting it.

In this article, we’ll show you how to disable your account step-by-step, so you can take a break from your inbox without losing your important emails and contacts.

Why Disable an Email Account in Outlook?

There are various reasons why you may want to disable an email account in Outlook instead of deleting it entirely.

Here are a few scenarios where disabling an email account may be necessary:

  • Temporary absence: If you are going on vacation or taking a break from work, you may want to disable your email account temporarily to avoid receiving emails during your absence.
  • Reducing clutter: If you have multiple email accounts in Outlook, disabling an account that you no longer use can help reduce clutter and make it easier to manage your inbox.
  • Security concerns: If you suspect that your email account has been compromised, disabling it can prevent further unauthorized access while you investigate the issue.

Disabling an email account in Outlook is a simple process that can be done in a few clicks.

It is also a reversible process, which means that you can re-enable the account at any time if you need to access it again.

It is important to note that disabling an email account in Outlook does not delete the account entirely.

The account and its associated data will still be available on the email server, and you can access it through other email clients or webmail services.

How to Disable Email Account in Outlook?

  • Open Microsoft Outlook, currently, every account is active and receives and sends emails.
  • Click Send/Receive Tab >> Click Send/Receive Groups >> Define Send/Receive Groups.
Define Send Receive Groups
  • Send/Receive Groups dialog box appears, click on the Edit button from the right-hand option of the dialog box. (Short cut key CTRL+ALT+S)
Send Receive Groups
  • Another Dialog box “Send/Receive Settings – All Accounts” with multiple options appears.
Send Receive Settings All Accounts

# All your email addresses are visible on the left-hand pane of the dialog box; you can also scroll down in case all your email addresses are not visible.

# Select the email address, which you want to temporally disable.

# Uncheck the Include the selected account in this group box, by default this section is checked.

# Finally Click OK >> Close Send/Received Groups dialog box.

Everything is ready, Outlook will not update emails received from that specific account, but it can still send messages from this account.

You can repeat the same process for any other account. Reversing the same process activates the account back to normal.

How to Temporally Deactivate Email Account in Outlook? [Partially]

The above example and process deactivate the email account completely which later turns into active mode accordingly, Outlook also allows the user to partially deactivate the account, you can (send the email but not received) it.

To configure a Send Only account, here is the step to follow:

Under the “Send/Receive Settings – All Accounts” dialog box.

uncheck the option for Receive mail items
  1. In the Account Options section, uncheck the option for “Receive mail items“.
  2. Click OK.

This process Temporally Deactivates only received Emails from specific Accounts in Outlook, and Outlook Disable Account but Keep Emails.

How to Enable a Disabled Email Account

If you have disabled an email account in Outlook, you can easily enable it again using the following steps:

Step 1: Open Account Settings

First, open Outlook and click on the “File” tab in the top left corner of the screen. From there, select “Account Settings” and then choose “Account Settings” again from the dropdown menu.

Account Settings

Step 2: Select the Disabled Email Account

In the Account Settings window, select the “Email” tab and find the disabled email account from the list of all accounts. Click on the selected account to highlight it.

Step 3: Enable the Email Account

Click on the “Change” button located above the list of accounts. In the Change Account window, uncheck the box next to “Disable this account” and click “Next”.

Step 4: Save Changes and Exit

After confirming that the account settings are correct, click “Finish” to save the changes and exit the window. Finally, click “Close” in the Account Settings window to complete the process.

Once you have completed these steps, your email account should be enabled and ready for use again in Outlook.

Note that the steps outlined above may vary slightly depending on the version of Outlook you are using. These instructions are based on Outlook 2021 and Outlook 2010.

Conclusion

In summary, while disabling your email account is easy, you do not want to delete it as this will delete your entire Outlook .pst file and you will have to regain access to your email.

This option lets you disable your account but keep it available through the web.

In this article, we have discussed how to disable an Outlook email account but not delete it.

We have provided step-by-step instructions on how to remove an email account from Outlook without losing any data.

We also explored how to disable an email account temporarily without deleting it permanently.

It’s important to note that disabling an email account can be useful in situations where you want to take a break from using that account but still want to keep its data for future use.

It’s also helpful when you want to prevent someone else from accessing your email account without deleting it permanently.

We hope that this article has been helpful in guiding you through the process of disabling an email account in Outlook.

If you have any questions or concerns, don’t hesitate to reach out to Outlook support for assistance.

Frequently Asked Questions (FAQs)

Here are some commonly asked questions about disabling an Outlook email account without deleting it:

Can I still access my disabled email account?

No, once you disable an email account, you will not be able to access it until you re-enable it. However, any emails that were previously downloaded to your computer or device will still be accessible.

Will disabling an email account delete any of my emails?

No, disabling an email account will not delete any emails that were previously downloaded to your computer or device.

However, any new emails that are received while the account is disabled will not be downloaded.

How do I re-enable a disabled email account?

To re-enable a disabled email account, you will need to go back into your account settings and uncheck the box next to “Disable this account.”

Once you save your changes, the account will be re-enabled and you will be able to access it again.

Can I still receive emails to a disabled email account?

No, any emails sent to a disabled email account will not be downloaded to your computer or device.

If you want to continue receiving emails to that account, you will need to re-enable it.

Can I disable an email account on one device but not another?

Yes, you can disable an email account on one device without affecting other devices that are connected to the same account.

However, any new emails that are received while the account is disabled will not be downloaded to any device.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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