How To Setup Rules in Outlook 365 Webmail?

Last Updated on August 24, 2023 by Amit Bansal

Outlook rules manage your inflow and arrange the messages in a smart pattern, which takes a huge time to arrange manually.

You can organize them into those needing attention immediately, in this article, you will learn “How to set up email rules in the Office 365 web portal”.

The user using the Office Outlook 365 web portal is really smart, they really want to manage and arrange their email messages in a proper way.

Here is the step-by-step guide to initial Outlook 365 rules:

Server-Side Rules vs Client-Side Rules (Outlook)

Creating a rule in Outlook either a server-based rule or a client-side rule, there is a slight difference in their outcome.

  • Server-Side Rules – These rules run whether or not you log in to Outlook on your computer. Server-based rules must apply to messages when they are first delivered to your Inbox, and the rules must be able to run until they are completed on the server. 

For instance: – If you applied a rule of printing your specific email received from a specific email address, If a rule can’t be applied on the server, it is treated as a client-side rule, it will be executed when you connect to Outlook online.

  • Client-side rules – client-only rules run only on your computer, based on inputs created by the user, Clint-based rules run only in cases when Outlook is running online. These rules hold the second position after all the rules execution of server-based rules.

For instance: – If you create rules to get a notification banner in your system when you receive a message from a specific email address, that action or condition must be executed only in the Outlook application, which makes it a client-only rule. 

Click here for more information about Server-side vs. Client-side Rules

How To Create Rule in Outlook Web [.com]

If you are reading it, you already must subscribe paid version or use a free trial. Let’s begin to set up the inbox rule:

  • Open Outlook.live.com and log in
  • Go to the inbox, Right-click the message title, scroll down, and click “Create Rule”.
How To Create Rule in Outlook Web
  • You must have multiple rules applied to your inbox, they can be modified/edited, and deleted in the future if no outlook web ruleslonger applied. Activating and deactivating them without deleting your rule is another option available. Utilizing the options with the given rules and criteria is a significant change.
Create Rule in Outlook Web
  • The first option is naming your rule, Enter your desired rule name on the top of the form.
  • The second option is to add a condition, there are tons of options refer to the list on your right-side screen.
  • Next is to add action, there must be several ways you can execute the condition. here are the examples:
add an action outlook web
  • Use the exemption button, if you like something to bypass the rule, you can select that option.
  • Finally, click save to execute.

Outlook rules are powerful and flexible. There are many combinations of every criterion or every type of work for Outlook users.

Simply set up the criteria for the rule by setting up the condition and then using actions including forwarding, redirecting, and marking messages.

Set exceptions or permit some specific email to bypass the rule. Finally, enjoy the magic of Outlook.

A few Examples of Rules in Outlook 365 Web

Below are some of the basic problems every Outlook user faces (either using Outlook 365/web): The rule function walks you through that problem, even if you are standing in a dark room.

  • Tons of marketing emails, newsletter subscriptions, sale emails, and many more related to it hit your inbox daily, how do rules work for you, instead of deleting or getting rid of them, you can easily shift those emails into the misc. folder, which is later filtered or entertained accordingly.
  • You can color categorize your incoming emails, set the color from specific email addresses, and shift the emails into a folder.

Outlook 365 web is quite simple as compared to the Outlook application. Using Outlook without rules

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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