How do group email messages in Outlook Inbox? [Using Group by ..]

I personally am the biggest fan of Microsoft Excel and the most beautiful thing about Excel is the grouping, it helps me work smarter and faster.

In Microsoft Outlook, the flow of emails is endless, and arranging emails according to your convenience work smarter as well.

I found an email grouping feature in Outlook, which helps me arrange my inflow category-wise.

Throughout this article, I will share How to Group Emails in Outlook.

How to make a group email list in outlook

Earlier in the previous article grouping email contacts/distribution list sounds helpful. Creating email groups in Outlook in the inbox is another great method to find specific emails.

Conversation View in Outlook group emails from certain email addresses individually. Using Group by .. function creates groups (contacts, CC, dates, from, subject, send).

Multibranding shop with numerous products if not arranged properly neither the shop nor the customer understand which results in a mess.

By default, email is arranged in the inbox by date and ascending order, with the latest one on the top, you can group email messages by subject, To, Size, From, and Attachment. 

You can reverse the order by clicking on the upward arrow to downward.

arrange by date

Click on By Date, it opens up a dropdown list to allow the user to arrange emails in various setups (filter, arrange, sort).

Arrange filter sort email in outlook

For more clarity we will show you an example:

How to Group Emails with Same Subject in Outlook?

Outlook is an email client that can help you stay organized and make it easier to track your conversations. You can group emails in a variety of ways such as sender or conversation type, but one of the most helpful tools is the ability to group by subject.

Grouping emails by their subject lines allows you to quickly search through specific topics in your inbox and categorize related messages together. This guide will walk you through setting up Outlook so that your emails are grouped by subject. Plus, we’ll provide some tips on how to use this feature for optimal organizational efficiency.

Grouping your inbox with the same subject is very easy and useful for those users who need to find out the specific email. There are three methods Outlook Group Emails by Subject.

Method A

Step 1: Open Outlook

Step 2: Select your folder [for instance inbox].

Step 3: Click on By Date, which expends and has numerous options.

Step 4: Under Arrange by, select Subject.

All your emails are arranged in a group of subjects, and all groups are arranged in the alphabetical letter (A to Z) Email subject starts with a numeric or special character that will be considered above the alphabet.

Apart from that, you can also arrange reverse sequence, (Z to A) in your folder very easily, all you have to do is click on the upward arrow to the top right corner where the list of emails begins.

That way you can find your buried email quickly.

Method B

Let’s dive in:

  • Open Microsoft Outlook >> Select the folder (Inbox)
  • Click on View Tab >> View Settings
make a group email list in outlook
  • An advanced view setting dialog box appears. >> Click Group by..
advanced view setting
  • Another dialog box appears where you can group the required email messages.
  1. Attachment
  2. Category
  3. CC
  4. Contacts
  5. Conversation
  6. Created
  7. Do not auto-archive
  8. Due date
  9. Flag completed date
  10. Flag Status
  11. Follow up flag
  12. From
  13. IMAP Status
  14. Importance
  15. Receive
  16. Receive representative name
  17. Recipient Name
  18. RSS Feed
  19. Sensitivity
  20. Send
  21. Start date
  22. Subject
  23. To
group email list in outlook

You can group email and then and then and then, the arrangement pattern in the mail list results look as desired.

Method 3

Other then that there is one more method, you can simply go to the arrangement section under view tab and select subject, you will get the same result.

We hope this article helps you understand how to group email messages in Outlook.

Final Words

In conclusion, learning how to group email messages by subject in Outlook Inbox is a useful skill that can help you stay organized and efficient.

By using the Conversation view feature and setting up rules, you can keep your Inbox organized and make it easier to find the emails you need quickly.

With these tips, you can take control of your Inbox and keep it organized to make your work life easier.

Frequently Asked Questions (FAQs)

How do email groups work in Outlook Outbox?

Yes, It works, most of the users are confused does grouping emails work in Outlook outbox. All the above three examples work for outlook outbox also.

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