How to group email message in Outlook Inbox? [Using Group by ..]

I personally am the biggest fan of Microsoft Excel and the most beautiful thing about Excel is the grouping, it helps me work smarter and faster,

In Microsoft Outlook, the flow of emails is endless and arranging emails according to your convenience work smarter as well.

I found an email grouping feature in Outlook, which helps me arrange my inflow category-wise.

Throughout this article, I will share How to Group Emails in Outlook.

How to make a group email list in outlook

Earlier in the previous article grouping email contacts/distribution list sounds helpful. Creating email groups in Outlook in the inbox is another great method to find specific emails.

Conversation View in Outlook group emails from certain email addresses individually. Using Group by .. function creates groups (contacts, CC, dates, from, subject, send).

Multibranding shop with numerous products if not arranged properly neither the shop nor the customer understand which results in a mess.

Method A

By default, email is arranged in the inbox by date and ascending order, with the latest one on the top, you can group email messages by subject, To, Size, From, and Attachment. 

You can reverse the order by clicking on the upward arrow to downward.

arrange by date

Click on By Date, it opens up a dropdown list to allow the user to arrange emails in various setups (filter, arrange, sort).

Arrange filter sort email in outlook

For more clarity we will show you an example:

How to Group Emails with Same Subject in Outlook?

Grouping your inbox with the same subject is very easy and useful for those users who need to find out the specific email.

Step 1: Open Outlook

Step 2: Select your folder [for instance inbox].

Step 3: Click on By Date, which expends and has numerous options.

Step 4: Under Arrange by, select Subject.

All your emails are arranged in a group of subjects, and all groups are arranged in the alphabetical letter (A to Z) Email subject starts with a numeric or special character that will be considered above the alphabet.

Apart from that, you can also arrange reverse sequence, (Z to A) in your folder very easily, all you have to do is click on the upward arrow to the top right corner where the list of emails begins.

That way you can find your buried email quickly.

Method B

Let’s dive in:

  • Open Microsoft Outlook >> Select the folder (Inbox)
  • Click on View Tab >> View Settings
make a group email list in outlook
  • An advanced view setting dialog box appears. >> Click Group by..
advanced view setting
  • Another dialog box appears where you can group the required email messages.
  1. Attachment
  2. Category
  3. CC
  4. Contacts
  5. Conversation
  6. Created
  7. Do not auto-archive
  8. Due date
  9. Flag completed date
  10. Flag Status
  11. Follow up flag
  12. From
  13. IMAP Status
  14. Importance
  15. Receive
  16. Receive representative name
  17. Recipient Name
  18. RSS Feed
  19. Sensitivity
  20. Send
  21. Start date
  22. Subject
  23. To
group email list in outlook

You can group email and then and then and then, the arrangement pattern in the mail list results look as desired.

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