How to merge calendars in Outlook? [3 Ways to Explore]

Last Updated on June 13, 2022 by Amit Bansal

Outlook platform operates multiple email accounts at the same place, the movement of emails from all different accounts can be easily managed, and the same with the calendars of all different mails.

It is painless if you get a couple of calendars to merge and allow you to examine and analyze in a single visit.

In this article, you will become an expert on “How to merge outlook calendars

In the previous article, you have learned how to add holidays to the Outlook calendar?

So, moving beyond, and making things clear, if you like to merge two different calendars like your country holiday and your corporate holiday in one. this tutorial helps you out.

With the single calendar, you can get your upcoming holiday, you can simply view them together.

How to overlay multiple calendars in Outlook?

In Microsoft Outlook calendar will allow you to see all calendars in one place, you must select the calendar.

Open Outlook >> Click the calendar in the navigation portion >> Select a couple of calendars>> Check your calendar on the screen.

outlook overlay calendars

By default, you will get both the calendars, on your screen, for some, their problem is solved but if you have multiple calendars in your outlook, it’s quite difficult to understand and manage.

Outlook overlay calendars easily merge all the holidays of your selected calendars and show you on a single page.

How does it work?

  • Select your calendars >> Go to view tab >> select month >> click Overlay

outlook merge calendars

What button is used to combine multiple calendars in outlook? – “Overlay”

  • The result will be one layered calendar showing all your events. Each event will be colored to show its origin. The colors correspond to the ones you set for each calendar. You can simply click on the calendar the list of holidays displayed in a single frame.

combine outlook calendars

How to Combine Calendars?

There are two methods is to use a copy and paste option to merge the Microsoft Outlook calendar.

First Method

  • Open Outlook Calendar >> Select the calendar which events you like to merge >> right-click on the calendar.

Copy and Paste to Merge Microsoft Outlook Calendars

  • Pop-up appears now you must select the calendar in which you like to paste the data or like to merge data.

how to combine two calendars in outlook

  • Click OK, our calendar is merged with each other.

Second Method

  • Switch the Calendar to the list view.
  • Select all the events listed in your calendar you will copy, (click Ctrl + A)

merge calendars in outlook

  • Click the right button >> use the move to folder >> select the specific folder.

merge outlook calendars

  • The list of holidays will be deleted automatically from the existing calendar and merged into your selected folder.

How to Import and Merge Calendars in Outlook?

Exporting and importing outlook calendars is another way to merge calendars with each other. It seems a professional way to get it.

It is a two-step process, in which items are exported from one calendar, and then the items are imported back to others so that they can be merged with the calendar where you want all items to appear.

Understand step by step tutorial in two parts, how to synchronize two outlook calendars.

  • Exporting the calendar from “A”
  • Importing the same calendar in “B”

Step 1: Export Outlook Calendar

  • Open Outlook >> Click file tab >> select Open & Export >> Click Import & Exportexport outlook calendar
  • Import and Export Wizard, select Export to a file

how to export outlook calendar

  • Click Next
  • Export to a File dialog box appears, select Outlook Data File (.pst) >> Click Next.
  • Export Outlook Data File dialog required to select the calendar from a specific email id and click next.

pst file

  • Select the folder location and file name to save the file or you can select the folder location click Browse and enter the file name.
  • Keep all the default settings as it is and Click Finish.


  • Enter the password and verified password to keep your attachment/file protected >> Click OK

Your folder is saved in your specific location with password protection. Now you have your exported calendar in your hands, which is the end of part I.

It’s time to import the file with another calendar in outlook to merge all your events.

Step 2: Import Outlook Calendar

Now you have your folder (.pst) file, here is the step-by-step guide “How to import outlook calendar“.

The process is like the export calendar in outlook.

  • Open Outlook >> Click file tab >> select Open & Export >> Click Import & Export
  • Import and Export Wizard, select Import from another program or file
  • Click Outlook Data File (.pst), as you already have (.pst) file available, >> click Next
  • Click browse and select your (.pst) calendar file saved in your location which was created will export the file.
  • Select ‘Do not import duplicate‘, Click Next.
  • Select Outlook data file calendar, select the email address to import folder >> Click Finish.

Note: You can click the filter to select the events according to your requirement.

How To Import And Merge Calendars In Outlook

It will take a few movements, and at last, you have combined two outlook calendars, you’ll also be able to see all the events and appointments that were in one Outlook calendar listed in the other Outlook calendar.

Final Words

In summary, if you’re a Microsoft Outlook user, it’s extremely easy to accidentally misplace or lose your work schedule. Here’s how to merge several calendars into a single schedule.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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