Last Updated on July 24, 2023 by Amit Bansal
When it comes to managing your email, learning how to bookmark an email can be a helpful way to stay organized.
By bookmarking an email, you can create a bookmark within your email account that will allow you to quickly find and access the email later on.
This can be a useful tool if you need to reference an email later on or if you want to keep track of important emails. Here is a step-by-step guide on how to bookmark an email:
Bookmark every user not only Microsoft Outlook is aware of if you really don’t know about email bookmarking, and how bookmarking works, you are at the right place.
Before diving in first understand:
What is Bookmark?
Bookmarking is the digital process to highlight anchor links in Outlook email messages or hyperlinking within an email which on clicking walks you directly to that related content.
Bookmark links in Outlook [How to Create and How it Works?]
In this article, you will learn, “How to add bookmarks in Microsoft Outlook”, Some are already familiar with the table of contents in Outlook email, it will directly bring you to that desired content once you click on the link.
A table of contents (ToC) is designed on top of the content in a summarised way, which walks you directly to that topic without scrolling and searching for it.
Let’s dive in to understand the step-by-step process:
- Lunch Outlook >> Click on a new email message from the home ribbon.
- Go to Insert Tab and locate the Bookmark button in the group of Links. [ref: snapshot]
- In the message window, create your content in the message body, select the location put your mouse cursor at the place where you would like to add a bookmark.
- Add a name in the bookmark name and simply hit add, it will automatically close the window.
You can use the bookmarks to jump to a specific location in Outlook messages. Without hyperlinking your bookmark whatever you did above is blank.
If you send this email message to your recipient, that bookmark is blank to him.
How To Bookmark Links in Outlook?
Apart from a bookmark, you could also link the selected texts to a specific bookmark, which looks like a clickable index (popularly known as the table of contents
This method looks familiar to the recipient and your email reader easily jumps to specific content, as we all have experienced while searching on Google, some of the beautiful articles consist of a table of contents, which directly drops you and that related story.
Here I will share my personal case study:
I am a blogger and use to publish an article on Microsoft Outlook, I shared one of my articles with another publisher.
I created an email message using both “bookmark” & “hyperlink” for my reader to be comfortable.
How do I link to a bookmark in my Outlook Email?
In addition to the above bookmark process, you can also skip to a specific bookmark by adding a hyperlink to the bookmark.
That will be the complete process that works for your reader. I used a Table of contents
Refer Snapshot: It’s time to link both the bookmark terms and Hyperlink introduction (TOC) with each other:
- Select the Table of content text, right-click it, and choose Hyperlink from the context menu.
- Select the place in this document, and now pick the bookmark name from the list.
- Hit OK, it will successfully link your defined bookmark to the clickable index (TOC). You can also see the hyperlink on that content, When the cursor is put on the selected text, a tooltip will show up.
After designing all your requirements, you can send the email message to your recipient, and your recipient simply hits that hyperlink along with the Ctrl key and directly jumped to that bookmark you adjusted. That’s the beauty of Outlook.
Auto Bookmark in Outlook
While creating your content in the email message using the actual heading style before the paragraph, Outlook automatically creates the bookmarks for them, you only have to index links.
How to Delete the Bookmark?
You can easily delete the bookmark from the existing email message using these steps:
- Click Insert Tab >> From the link section click Bookmark.
- Click either Name or Location to sort the list of bookmarks in the document.
- Click the name of the bookmark you want to delete, and then click Delete.
- If you have inserted a hyperlink to the deleted bookmark, right-click the linked text and then click Remove Hyperlink.
Frequently Asked Questions (FAQs)
We have some FAQs which also increase knowledge regarding hyperlinks and bookmarks (ToC).
Is a Bookmark a Hyperlink?
Bookmarks are hyperlinks that direct readers to specific sections within a document. They are often used within tables of contents to enable readers to jump right to a certain section.
What is the difference between a bookmark and a link?
The reader uses bookmarks to quickly navigate between different sections of the document. An internal link functions, similarly, except that it is embedded directly in an electronic document’s text rather than displayed in the navigation pane. A link is a standalone hyperlink (when you click on it, it takes you to another page).
In summary, all Outlook users should click the bookmark icon and bookmark the Subject line of the email, so the Subject line appears at the top of every new email.