How To Automatically BCC Yourself in Outlook? [Using Rule and Macros Function]

When writing emails in Microsoft Outlook, by default, BCC (blind carbon copy) recipients don’t receive the full message.

Redoing BCC settings in Outlook can cause confusion when recipients receive a message that was never meant for them to be privy to.

To prevent this, you can automatically BCC yourself in every email you send. Here’s how to do it.

Here in this article, you will learn the step-by-step process of always sending a carbon copy or blind carbon copy to a specific email address.

Why does somebody want to send every email to a particular email address?

There are two reasons:

  • First for keeping a record.
  • The second is to keep somebody like (a core management team member) in the loop.

Both options are part of intelligent working. If you are working in a multinational company, their email platform is already inbuilt with this feature.

If you are an individual, your send box is more than enough to keep the carbon copy.

How does Outlook keep a copy of forwarded messages?

Auto carbon copy or blind carbon copy of every message send from your email address, the RULE function comes into play.

How does it work?

  • Open Outlook and go to the home tab.
  • Click Rules >> Manage rules and alerts.
How outlook keep a copy of forwarded messages
  • Rules and Alerts dialog box pops up.
  • Click New Rules to create your own.
  • In the Rules Wizard, select Apply rule on messages I send, then select Next.
Apply rule on messages I send
  • Select through the specific account checkbox. (The purpose of this is to create a rule of all sent mail from a specific account).

In continuation click through the specific account, which will walk you through the (selection of email accounts (in case of multiple accounts added in your outlook), all you have to do is select the email address for automation of carbon copy or blind carbon copy to your own email address.

  • Click Next, after selecting of email account (from where you want your carbon to copy every time).
  • The next portion asks you to (What do you want to do with the message), there are few options.
  • In this scenario select – you have to select [cc the message to people or public group].
through the specific account
  • Click to people or public groups and enter your email address or any specific email address (where you want to drop the carbon copy or blind carbon copy) of every email sent from a specified email account.
  • Leave unchecked any option in the next section (are there any exemptions)?
  • Click Next and complete the Finish rule setup. Click Finish

Finally, you have created a rule – auto bcc me/or specific email address in Outlook.

It’s time to run/activate the rule:

  • Step 1 – Check the rule which is ready to run in the rules and alerts dialog box.
  • Step 2 – Click the Run rule now.
  • Step 3 – Again select your specific rule.
  • Step 4 – Click Run Now.
How to auto bcc myself in Outlook

After that, any mail sent from your email address will drop a copy to your specified email address.

How I Use Macros to BCC Myself While Sending Email Through Outlook?

In the above rule function, you can send yourself a copy, but everybody knows because you are always in the copy-to section.

Maybe in some cases, you want to always BCC yourself while sending any emails through Outlook.

You will successfully hide from others, but the only problem is you need to add your account address to the BCC field every time, most of the time you may forget to add your account.

You can easily automatically add Your Email Address to the BCC field while sending emails using VBA Coding (Macros).

VBA instructions are as below:

Step 1: Open Outlook, Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications Window.

Step 2: Double click ThisOutlokSession from the Project1 pane or click View >> Code (also use Keyboard Shortcut F7.

Step 3: Next step is to copy and paste the below code into the new blank script.

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim xRecipient As Recipient
Dim xPrompt As String
Dim xYesNo As Integer
Dim xBcc As String
On Error Resume Next
If Item.Class <> olMail Then Exit Sub
xBcc = “”
Set xRecipient = Item.Recipients.Add(xBcc)
xRecipient.Type = olBCC
Set xRecipient = Nothing
End Sub

Note: – Replace the email address ( given in the code with the email address you want to BCC automatically.

Step 4: Click Save and close the windows. Now, whenever you mail from any of your email addresses added in Microsoft Outlook, you will get a copy of that email to that email address you added in the above code.

Final words

In conclusion, everyone should BCC themselves in Outlook. This helps you keep your inbox clean by removing the redundant BCC from sent emails.

So, go ahead and learn how to BCC yourself in Outlook and be the best at BCC-ing.

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