How to make Histogram in Outlook Email?

Last Updated on December 23, 2023 by Amit Bansal

Creating a histogram in an Outlook email can be a visually appealing and informative way to present data to your recipients.

Histograms, which are column charts that display the frequency of data, can provide a clear representation of patterns, trends, and the distribution of your data.

This tutorial will guide you on how to make a histogram in your Outlook email, making your message more engaging and informative.

Understanding Histograms in Outlook

Outlook makes it easy for you to insert various types of charts in an email, including histograms. Before you start creating your histogram, ensure that you have the data prepared and organized in a spreadsheet.

Once you have your data ready, you can begin the process of making your histogram in an Outlook email.

You can follow the step-by-step guide provided in this article.

By the end of this tutorial, you will have confidently created a histogram in your email that accurately represents the data you want to share.

Inserting Histograms into an Email

  1. Open Outlook and open a new email window.
  2. Put your cursor where you need to insert the Histogram.
  3. Click on the Insert tab, from the above navigation section.
  4. Under the Illustration section select Chart.
insert Chart

This will open the “Insert Chart” dialog box. On the left side navigation panel, you will find multiple options, including “Histogram.” Select “Histogram,” and you will be presented with two options.

  • Histogram
  • Pareto
insert Histogram

Once you click “OK,” the histogram chart will be inserted into the body of your Outlook message.

Simultaneously, an Excel sheet will pop up. The primary purpose of this Excel sheet is to allow you to input information or data into your histogram.

Now the next step is to Customize the chart by editing data, modifying the chart’s appearance, and adjusting the chart’s size.

When you select your chart, two tabs, “Chart Design” and “Format,” will automatically appear. These tabs offer a wide range of options that you can use to customize the histogram.

Additionally, on the right side of the chart, you’ll find three options: “Layout Options,” “Chart Elements,” and “Chart Styles.” These options are also useful for modifying your chart and adding extra effects.

Layout Options

They let you choose where to put the chart in your email, like in the middle or to the side. You can also decide if your text goes around the chart or stays separate.

These options make it simple to change the size and place of the chart, so it looks good in your email. This makes your email more professional and easier to read.

Chart Elements

Chart Elements” help you when you’re adding charts to your email by letting you change parts of the chart.

You can add titles, labels, or legends to make your chart clearer. You can also choose which lines or bars to show.

This makes your chart easier to understand for the people reading your email. It’s like adding details to make your chart tell its story better.

Chart Styles (Elements)

Chart Style” helps you when you’re putting charts in your email by letting you make them look nicer.

You can pick different colors, designs, and backgrounds for your chart. This makes your chart stand out and look good in your email.

It’s like dressing up your chart so it catches the eye of whoever reads your email and makes the information more interesting to look at.

Chart Styles (Color)

Format Plot/Chart Area

Format Plot/Chart Area” is a tool that helps you when you add charts to your email by making the background of the chart look better.

You can change the color, add patterns, or adjust the borders of the area where your chart data shows.

This makes your chart more attractive and helps it blend well with your email’s style.

It’s like giving your chart a nice backdrop, so the information stands out and looks more professional in your email.

Format Data Series

Click the right mouse button keeping your cursor on the chart and select Format data series.

Format Plot/Chart Area is a tool that helps you when you add charts to your email by making the background of the chart look better.

You can change the color, add patterns, or adjust the borders of the area where your chart data shows. This makes your chart more attractive and helps it blend well with your email’s style.

It’s like giving your chart a nice backdrop, so the information stands out and looks more professional in your email.

Inserting Histograms into an Email using Excel

To insert a histogram into an Outlook email, you should also create the histogram using a spreadsheet application like Google Sheets or Microsoft Excel. Once you have created your histogram, in the Excel spreadsheet:

A histogram is primarily designed for use in Excel, where customizing data and formatting is quite straightforward. In Excel, you can apply formulas, utilize pivot tables, and employ various other tools to effectively work with histogram charts.

After creating a histogram chart in an Excel spreadsheet, you have the option to save the chart as an image. This image can then be either attached or directly embedded within the body of an Outlook message.

Final Words

In conclusion, creating a histogram for an Outlook email isn’t as direct as in Excel, but it’s manageable with a bit of creativity.

From my personal experience, I found that the best approach is to first make the histogram in Excel, where I have access to all the necessary tools and options for customization.

Once I’m happy with how my chart looks, I save it as an image. This image can then be easily inserted into the body of my Outlook email, either as an attachment or directly in the email.

This method has been a reliable way for me to include clear, informative histograms in my emails, enhancing the overall communication with recipients.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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