In our fast-paced world, it’s important to be able to manage our email inboxes to avoid becoming overwhelmed effectively.
Microsoft Outlook provides an excellent filtering tool to help us do just that.
In this blog post, we’ll show you how to filter emails in Outlook so that you can take control of your inbox and boost your productivity.
Introduction
Microsoft Outlook consists of numerous methods to filter email into various segments, you will get Filter Emails in Outlook options separately in Outlook, which help users group emails according to their requirements.
Outlook Search Bar is one of the best feature filtration tools in Outlook.
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Filter Emails in Outlook
Use Keyboard Shortcut to open the filter email option i.e. Alt + H + L, or click the home tab from the top left corner of the ribbon, then click Filter Email.
- First Option ‘Unread‘: – When you select these all-unread emails are filtered and visible on the screen. However, there are multiple options available to filter unread emails.
- The second Option ‘has attachments’: – Searching for emails having attachments is really helpful if you are deeply searching for specific documents from the email in your inbox.
- Third Option ‘Categories’: – This option filters all emails in the folder which is tagged with specific categories.
- Next Option ‘Flagged’: – Flagged emails are normally added To-do list, the purpose of the flagging email is to follow up later on. This option here in Filter Email arranged all flagged emails in a line.
- Important: – Those emails are marked as important by the sender when they landed in your inbox. Usually, it is very difficult to identify the email that is marked as important, but while filtering using important, you will get the list of important emails.
- Sent To: Me or CC: Me: – This option is slightly less important if you need to filter emails only which are Sent To: Me or CC: Me, technically all the emails received in your inbox are either directly “To” addressed to you and indirectly “CC” addressed to you. Only those emails in which you are marked as BCC (Blind carbon copy) will be filtered.
- More Filter: – In case default options are not solving your problem, you can click on more filters, and you are redirected to the search bar, where you can search your specific emails with numerous parameters. Advanced search is also part of the search bar, where you can insert minor inputs and find your required email.
Why would you want to create an email filter?
Users will filter their emails to look for specific items. Filters can help individuals to save time. It’s easy to search for emails in Outlook’s built-in features that make it easy to find what you’re looking for.
How do I make filtered emails go to a specific folder in Outlook?
In case you like to separate specific filtered emails to separate folders, New search Folder is the best approach.
But if you have already filtered the emails with specific segments using the filter email feature in Outlook, select the entire list of emails using Alt + A, and drag and drop the email to the specific folder you have created.
If still, your folder is not available or not created, click the right mouse button to the inbox, select New Folder from the list, your black folder is created, name the folder and repeat the drag and drop process, all the filtered emails are copied in the folder.
Apart from this, you can also use the Rule function to filter and separate all related emails into folders.
Keyboard Shortcut to Built-in Filter Emails Option in Outlook
Click Alt + H + L to jump directly to Filter Emails Option.
- Unread – Alt + H + L + U
- Has attachment – Alt + H + L + H
- Categories – Alt + H + L + C
- Flagged – Alt + H + L + F
- Important – Alt + H + L + I
- Sent to:Me or CC:Me – Alt + H + L + S
- More Filters – Alt + H + L + M
Wrap Up
If you’re using Microsoft Outlook for your email, you may not be aware of the built-in filtering option that can help manage your inbox. You can list out emails very easily with specific criteria.
We hope this article has helped you understand how to filter emails using the Built-in Filter Emails Option in Outlook.