How to Embed Video in Outlook Email?

When sending a link to an email message, you can embed a video. This is useful because your recipient will be able to watch the video.

But to be able to play the video, Outlook must be able to play it. If you don’t know, Outlook supports many file types for photos, audio, and video, so you can embed them in your email message, but the video player that Outlook uses is the QuickTime Player.

Introduction

In the past, the email clients such as Outlook and Outlook Express supported embedded videos in emails.

But, since these email clients have been targeted by malware and virus attacks, they discontinued video support.

Today there is only a small handful of email clients that actually allow you to view videos embedded in emails.

Microsoft Outlook (including versions 2007, 2010, 2013, and above) does not support embedding video in email.

So, if you want to send a video to your colleagues/clients, you have to upload it somewhere online, and then paste the URL of the video in an email.

Let’s Begin

Technically, there is no such thing as “Embed Video in Outlook Email“, It’s an illusion, Embed Video in Outlook Email technically reveals two meanings, the first video didn’t have a link, or it’s a link-based video.

Microsoft Outlook application (versions including 2007, 2010, 2013, and above) does not support embedding video in emails.

There are a few methods available, you can easily embed video in your email message body.

  • Embed a video in Outlook emails by linking it to a picture
  • Add video to Outlook emails by inserting it as an attachment (a common method).

Here in this article, I will walk you through the step-by-step methods to make this happen.

How To Embed Video in Outlook using Image?

In a normal state copy any youtube video and paste it into your message body, help you send the link to your recipient, but it’s not considered as embedded. Follow these steps:

  • Open Outlook >> Insert Thumbnail Image and add a hyperlink to it.
  • Go to insert >> Click Pictures >> This Device

Add Hyperlink to Image in Outlook

Once your image is set, click the right mouse button to add Hyperlink to the image.

How to hyperlink images in Outlook

Insert Hyperlink window pops up, which consists of multiple keys the user got confused about it, but it’s quite simple.

Click on the Existing file or web page from the left portion of the window, enter the desired video link for your hyperlink image, in the Address field:

existing file and web page

Click ok to finish, the receiver easily clicks on the image and reaches the desired video.

Apart from this, you can also use GIF of your video, which is up to 20-30 seconds vision like the video to your reader, & to check out the entire video clicks the link imposed in it.

Send video (commonly .mp4 format) to Outlook emails by inserting it as an attachment

The most common method to send video through Outlook email message as an attachment, Outlook restricts the user to add video up to (20MB) size.

Open Outlook creates your email message, Go to Attach File in the include section.

attach image in outlook

you may have a few recent items in the list to add directly as an attachment or click Browse this PC to find your desired file from your computer.

After attachment it looks like this:

attachment outlook

If the output video is still too large then you can try a different set of compression settings.

Insert Or Copy/PasteWeb Page In Email Body of Outlook

Apart from the above two options, you can simply copy the youtube URL and paste it into your message body, It will come through as a clickable link along with a thumbnail of the video displayed.

Embed Video in Outlook Web

Embedding video in Outlook.com (OWA) is quite different, you simply need to copy and paste your youtube URL and the video thumbnail appears.

Go to Outlook online version (Outlook.com), Click on New message and type the email address that you want to send email to in the To box.

Embed Video in Outlook Web

Copy and paste your youtube URL and the video thumbnail appears, your recipient directly plays the video in their mailbox.

Now you can remove the URL address and type your message content, You can’t lose the thumbnail video once you remove the URL address.

This copy-paste method is not designed for Outlook applications, it doesn’t show the thumbnail, you need to add video using an image, explained above.

Above are a few examples to Embed Video in Outlook Email.

Final Words

In conclusion, Microsoft Outlook is one of the most popular email clients in the world and has features beyond the basics of email.

There are several ways to embed videos in Outlook email. However, the most common method is to use video embedding tools. I hope you find this article useful and helpful.

In summary, there’s no way to embed video in an email without Outlook. And while there are a few different ways to accomplish the task, they all require a certain level of technical savvy.

You’ll want to be sure to preview the video with your intended recipient to make sure it’s the right choice.

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