How to Embed PDF File in Outlook Email Body?

Last Updated on May 11, 2023 by Amit Bansal

If you need to share a PDF file with colleagues or customers, you may be wondering about the best way to do it.

Email is a commonly used method of communication, so it makes sense that you would want to send the file via an Outlook email.

It turns out that you can actually embed a PDF file right in the body of an Outlook email, rather than having to attach a link or file. This makes sharing the file faster and easier than ever.

In this blog post, we’ll take a look at “how to embed a PDF file in the body of an Outlook email“.

We’ll also discuss some of the advantages of doing so and provide some helpful tips for ensuring that your files are embedded correctly.

By the end, you’ll have all the information you need to start sending PDF files in Outlook emails quickly and easily.

Steps to Embed PDF File in Outlook Email Body?

You can simply embed a PDF into your Email directly rather than add it to the Email as an attachment, Follow the steps below:

  • Once you have composed your email message and you need to insert/embed a PDF file at a certain area of the message.
  • Put your cursor there, you can click the Insert tab from the options of the upper part of the application.
  • Select the Object option from the Text section.
  • That will open the object dialog box, Under Object Type, there are multiple options, by default Adobe Acrobat Documents is selected, and it’s available in the first position.
  • Click OK
  • That will take you to the select file to open. You’ll need to navigate to the location of your PDF file, choose the file from your computer, then click the Open button.
  • Once you select it your PDF file is embedded in your message body, The only problem is Just one page of your PDF appears in the email body.

Complete the composing, add content in your message body, and simply send the email, now your recipient will get this email message with an embedded PDF file, which is very easily readable.

Why embed PDF files in Outlook Emails message

The advantage of Embedding PDF Files on the body of Outlook Email is while reading an Email message you received in your Outlook application or mostly from a Mobile phone and you need to break your concentration and download the attached PDF file for reference is really painful sometimes.

Embedded PDF files allow you to read the message as well as take a look at the PDF File without bothering with the attachment.

Why Embed a PDF in an Email?

When it comes to sharing documents, PDFs are one of the most popular file formats. They are easy to create, view, and share across different devices and platforms.

However, sending a PDF as an email attachment can sometimes be a hassle. The file size can be too large, and some email clients may not support PDFs.

This is where embedding a PDF in an email comes in handy.

Benefits of Embedding a PDF in an Email

There are several benefits to embedding a PDF in an email:

  1. Attention-grabbing: Embedding a PDF in an email can grab the recipient’s attention. Instead of a plain text email, a PDF can be visually appealing and engaging.
  2. Hyperlinks: A PDF can contain hyperlinks to external websites, other documents, or even specific sections within the PDF itself. This makes it easy for the recipient to navigate the document and access additional information.
  3. View and display: Embedding a PDF in an email allows the recipient to view and display the document without having to download it. This can save time and effort, especially if the recipient is on a slow or unreliable internet connection.
  4. Picture quality: PDFs are designed to maintain the quality of text and images, even when zoomed in. This means that the recipient can view the document in high quality, without any loss of detail.
  5. Multi-page PDFs: Embedding a multi-page PDF in an email allows the recipient to view the entire document without having to scroll through multiple attachments.
  6. Contracts: Embedding a contract in an email can make it easier for the recipient to review and sign the document. This can streamline the process and reduce the need for physical copies and signatures.

Overall, embedding a PDF in an email can make it easier to share documents and communicate important information.

With the benefits of attention-grabbing visuals, hyperlinks, easy viewing, high picture quality, and streamlined contract signing, embedding a PDF in an email is a smart choice for many situations.

Frequently Asked Questions (FAQs)

Here are some frequently asked questions about embedding a PDF in an email:

Can I embed a PDF in any email service?

Most email services support embedding a PDF in an email. However, the process might differ slightly depending on the email service you use.

For example, the steps to embed a PDF in Gmail might be different from the steps to embed a PDF in Outlook.

If you’re not sure how to embed a PDF in your email service, you can search for specific instructions for your email service online.

Can I embed a specific part of a PDF in an email?

No, you cannot embed a specific part of a PDF in an email. When you embed a PDF in an email, the entire PDF is attached to the email.

However, some email services allow you to preview the PDF without downloading it. For example, Gmail allows you to preview a PDF in the body of the email without downloading it.

Can I embed a PDF in an email on my mobile device?

Yes, you can embed a PDF in an email on your mobile device. The process might differ slightly depending on the email app you use.

For example, the steps to embed a PDF in an email on the Gmail app might be different from the steps to embed a PDF in an email on the Outlook app.

If you’re not sure how to embed a PDF in your email app, you can search for specific instructions for your email app online.

Can I embed a password-protected PDF in an email?

Yes, you can embed a password-protected PDF in an email. However, the recipient of the email will need to enter the password to access the PDF.

Make sure to communicate the password to the recipient in a secure manner, such as through a separate email or phone call.

Can I embed a PDF in an email using HTML code?

Yes, you can embed a PDF in an email using HTML code. However, this method requires some technical knowledge and might not be supported by all email services.

If you’re not familiar with HTML code, it’s best to use the built-in embedding feature of your email service.

Wrap Up

In conclusion, embedding a PDF file in an Outlook email is a simple task that can help you quickly send and share documents with colleagues or clients.

Using the method outlined in this guide, you can quickly insert a PDF file in your email body, allowing recipients to view it without needing to download or open any additional programs.

This is a great way to quickly and efficiently share documents with other people.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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