How to Convert Email to Appointments in Outlook?

Last Updated on November 14, 2023 by Amit Bansal

Many users have had difficulty in converting their emails into appointments, as it can be time-consuming and tricky since Outlook offers no direct way to do this.

Fortunately, there is an easy solution to converting emails into appointments in Microsoft Outlook:

In this article, we will discuss a few methods to convert emails into appointments without sacrificing any efficiency in your work day.

The Quick One!

The simplest method for converting an email into an appointment involves clicking and holding the left mouse button on the email, dragging it to your Calendar folder, and then releasing the mouse button to drop it there.

Select the email, from your inbox or any other folder, click and hold the mouse right button, and drag that selected email to the calendar icon.

Steps to Convert Email to Appointments in Outlook

To convert an email to an appointment in Microsoft Outlook, you can use the following steps:

  1. Open the email message that you want to convert to an appointment.
  2. Click the “File” menu and select “Save As”.
  3. In the “Save As” dialog box, select “Outlook Item (*.msg)” as the file type.
  4. Give the file a name and click “Save”.
  5. Close the email message.
  6. In the Outlook Calendar, go to the folder where you saved the email message.
  7. Right-click the email message and select “Open”.
  8. In the “Appointments” form that opens, enter the start and end time, add any additional details, and invite attendees if necessary.
  9. Click “Save & Close” to create the appointment.

This will create a new appointment in your Outlook calendar that is linked to the original email.

Any updates or changes you make to the appointment will be reflected in the original email, and vice versa.

Alternative Method for Converting an Email into an Appointment in Outlook

Besides the previously mentioned option, an alternative method exists to quickly convert an email into an appointment, meeting your needs efficiently.

Let’s delve into it and explore the process step by step.

  • Select the email, click the Move button in the Move group, and select Calendar from the menu.
  • It will convert to an appointment.
  • Now adjust the Start Time and the End time.
  • Click the Save and Close button.
  • Open the calendar to see the appointment.


As we reach the end of our discussion on converting emails to appointments in Outlook, it’s clear that this feature can be a significant time-saver in our busy schedules.

By utilizing the simple drag-and-drop method or the alternative method outlined in this blog, you can seamlessly integrate important emails into your calendar, ensuring that no critical meeting or event is overlooked.

So, the next time you receive an email about a meeting or an event, try out these methods to quickly add it to your Outlook calendar. This small step can lead to a more organized and efficient way of managing your time and responsibilities.

We hope you found this guide helpful. Stay tuned for more tips and tricks on how to make the most out of your Outlook experience!

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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