How to Change Display Name in Outlook?

Last Updated on December 27, 2023 by Amit Bansal

Hi everyone!

I’m here to show you how easy it is to change your display name in Outlook, which is the name people see when they receive your emails.

Whether you’ve had a change in your professional status or simply want a new look in your recipients’ inboxes, updating your Outlook display name is a breeze.

In just a moment, I’ll guide you through the quick steps to make this change, ensuring your emails reflect exactly who you are or want to be in your professional communications.

It’s all about making Outlook align with your personal or professional identity, and I’m excited to help you with this simple yet significant adjustment!

Understanding Display Names in Outlook

Your display name in Outlook is the name people see when you send them an email. It’s a key part of your email identity that distinguishes you from other senders.

The Role of a Display Name

The display name in Outlook serves as your first impression in email correspondence.

It’s not simply a label; it represents you or your organization when recipients look at their inboxes.

When you send an email, the display name is typically the first thing a recipient sees, even before they open the message.

Having the appropriate display name is critical for recognition and to avoid being mistakenly marked as spam.

Difference Between Display Name and Email Address

  • Display Name: A customizable name that appears in the “From” field of emails you send.
  • Email Address: Your unique identifier for sending and receiving emails, which cannot be changed.

Your display name and email address are distinct elements of your Outlook profile.

While the email address is a fixed series of characters that leads email directly to you, akin to your postal address, the display name can be adjusted to reflect how you want to be identified, such as including a middle initial or professional title.

It should be noted that this change doesn’t affect your actual email address—the recipients still reply to the same email account; only the name they associate with it changes.

Changing Your Display Name in Outlook.com

Updating your display name in Outlook.com is a straightforward process. It involves signing into your account and navigating the settings to make the desired changes.

Accessing Account Settings

To begin, sign in to Outlook.com with your credentials.

Once signed in, click on the gear icon (⚙) at the top right corner to access Settings.

Outlook Setting

From there, you are redirected to the Outlook settings dialog box.

Navigate to the Mail tab, then click on Sync email.

Mail Setting Outlook

You’ll find your account settings in this section.

Modifying Your Display Name Online

Within the account settings, locate the Email tab, and here you should see your email accounts listed.

Click on My Microsoft account option:

My Microsoft Account

That will take you to the backend setting, Click on the Edit name links next to the account for which you want to update the display name. 

Edit name Outlook

You may be prompted to enter your password again for verification purposes. Once you have access, enter your preferred display name in the field titled Your name. To finalize the change, simply click Save.

Edit name Form

It’s important to note that it might take a few hours for the change to reflect across Microsoft 365 admin services.

How to change the Email Account’s Name on Outlook Email?

This instruction/Step by step applies to Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365.

When you choose to update your display name in the Microsoft Outlook application, you’re in control of how your name appears to email recipients. This requires navigating through the Account Settings and making the desired changes.

Let’s dive in:

To locate the name change option within Microsoft Outlook, you need to access the Account Settings. Here’s how you can find this option:

  • Open Microsoft Outlook
  • Click the File tab from the upper left corner of your Outlook Screen.
File Tab
  • Click on the info from the left navigation section.
  • Now click on the Account Settings button from the drop-down menu of account settings.
How To Change Display Name Outlook

In the case of Outlook 2007, 2010, and lower versions Click Tools >> Select Account setting from the drop-down list.

How to change Email account’s name
  • Account Setting dialog box appears >> Select on Email Tab.
  • Choose the email address you wish to use if you have multiple email addresses registered with Outlook.
  • Hit the change button.
change Email account’s name on Outlook Email
  • The next step walks you to the email account settings dialog box. (By default, during the setup of an email account Outlook itself takes the email address as a name), which in the future display your name as the address, when your recipient receives an email)
  • In the general setting change, the display name is in the Your Name field.
account’s name on Outlook Email
  • Click ‘Next’ to successfully update your account. From now on, when you send an email, your recipients will see the email as being from the name you have set.

This process is straightforward and assists your recipients in recognizing you by your name rather than your email address.

In just a few steps, your email account will reflect the new display name when you send emails through the Microsoft Outlook application.

Remember, these changes will only affect how your name is displayed when others receive your emails; it will not change your actual email address.

Final Words

In conclusion, by changing the name of the sender, we have saved a lot of trouble. The sender’s name can be changed anytime and from any place.

The recipient is notified automatically about the new sender’s name. We have saved a lot of time.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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