How would you want to receive an email with a picture attached? And more importantly, how would you want to save the picture on your computer without having to download anything?
Well, now you don’t have to worry about these things anymore because Microsoft has come up with a very simple solution.
The Internet became an integral part of our lives over the last few decades. People started using a wide variety of devices to access information from anywhere.
In addition, social media platforms like Facebook, Twitter, Instagram, etc., have become extremely popular over the last couple of years.
These platforms provide a great way to share pictures, videos, and other multimedia content with friends, family members, and colleagues.
Microsoft introduced a new feature called Snipping Tool in Office 365 version 1610. This tool allows you to easily create screenshots by enabling you to click directly from within the Word or PowerPoint application.
You can also take multiple screenshots at once. After creating the screenshot(s), simply attach them to an e-mail message.
Microsoft Outlook allows users to attach pictures in JPG, PNG, or any other format while sending an email to any person, sometimes, you may need to insert the screenshot of the currently opened files like Word, Excel, or web data into the message body.
In case you are standing in simplified view in Outlook, you need to change the ribbon to classic view, all the icons expand, and you will see a screenshot icon.
Insert Entire Screenshot into Message Body
Open the file you need to insert for instance Excel file.
- Open Outlook
- Click on the New Email Message window.
- Click Insert >> Screenshot
You will observe a gallery of screens of all running applications which aren’t in a minimized state under screenshot, select the file & the image insert on the body of the email message.
Once the image is inserted “Picture Format” option appears which allows users to modify and insert multiple effects with an image.
Insert Part of the Screenshot into Message Body
You can also select the specific part of the image using the option Screen Clipping, Outlook window once click on screen clipping minimize, you will get the window you need to take the screen clipping from.
- Open Outlook
- Click New Email >> Click Insert
- Screenshot >> Avoid Available window >> Click Screen Clipping last option.
You can select the specific portion using the mouse after you release the mouse button your selected image is automatically inserted in the body of the message.
In case you are using a simplified view in Outlook follow the instruction to get the screenshot.
This process is quick to add specific screenshot embedded in Outlook mail message using options that suits your need.
There are multiple other options available in Windows and third-party tools that help users to take screenshots in Outlook.
In conclusion, here are step-by-step instructions to add a screenshot to any Outlook email. For screenshots not added to an email, click on the Insert icon, and select Screenshot.
Then, locate the document, document window, or web page that you want to show in the email.