How to Attach (Embedded) a Screenshot to an Email in Outlook?

Last Updated on November 20, 2023 by Amit Bansal

How would you want to receive an email with a picture attached? And more importantly, how would you want to save the picture on your computer without having to download anything?

Well, now you don’t have to worry about these things anymore because Microsoft has come up with a very simple solution.

The Internet has become an integral part of our lives over the last few decades. People started using a wide variety of devices to access information from anywhere.

In addition, social media platforms like Facebook, Twitter, Instagram, etc., have become extremely popular over the last couple of years.

These platforms provide a great way to share pictures, videos, and other multimedia content with friends, family members, and colleagues.

Microsoft introduced a new feature called Snipping Tool in Office 365 version 1610. This tool allows you to easily create screenshots by enabling you to click directly from within the Word or PowerPoint application.

You can also take multiple screenshots at once. After creating the screenshot(s), simply attach them to an e-mail message.

screenshot icon

Microsoft Outlook allows users to attach pictures in JPG, PNG, or any other format while sending an email to any person, sometimes, you may need to insert a screenshot of the currently opened files like Word, Excel, or web data into the message body.

In case you are standing in simplified view in Outlook, you need to change the ribbon to classic view, all the icons expand, and you will see a screenshot icon.

Insert Entire Screenshot into Message Body

Open the file you need to insert for instance Excel file.

  • Open Outlook
  • Click on the New Email Message window.
  • Click Insert >> Screenshot
screenshot outlook

You will observe a gallery of screens of all running applications that aren’t in a minimized state under the screenshot, select the file & the image insert on the body of the email message.

How to attach a screenshot to an Email in Outlook

Once the image is inserted “Picture Format” option appears which allows users to modify and insert multiple effects with an image.

picture format outlook

Insert Part of the Screenshot into Message Body

You can also select the specific part of the image using the option Screen Clipping, Outlook window once click on screen clipping minimize, you will get the window you need to take the screen clipping from.

  • Open Outlook
  • Click New Email >> Click Insert
  • Screenshot >> Avoid Available window >> Click Screen Clipping last option.
screen clipping

You can select the specific portion using the mouse after you release the mouse button your selected image is automatically inserted in the body of the message.

Screen Clipping image

In case you are using a simplified view in Outlook follow the instructions to get the screenshot.

simplified view in Outlook screenshot

This process is quick to add specific screenshot embedded in Outlook mail message using options that suits your need.

There are multiple other options available in Windows and third-party tools that help users to take screenshots in Outlook.

Final Words

In conclusion, here are step-by-step instructions to add a screenshot to any Outlook email. For screenshots not added to an email, click on the Insert icon, and select Screenshot.

Then, locate the document, document window, or web page that you want to show in the email.

Also Read:

Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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1 thought on “How to Attach (Embedded) a Screenshot to an Email in Outlook?”

  1. This is very helpful information for outlook
    I am very happy & thankful to you
    Thanks for sharing a very helpful and meaning full information


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