how to add LinkedIn button to Outlook signature?

Last Updated on February 22, 2024 by Amit Bansal

If you are an active LinkedIn user, you may want to encourage your clients and contacts to visit your LinkedIn profile.

To facilitate this, consider adding a button to your email signature that allows recipients to directly click through to your LinkedIn profile.

In this article, I will guide you through a step-by-step method on how to add a LinkedIn logo to your email signature in Outlook Classic, Outlook on the web, and the new Outlook.

How to Add LinkedIn Button/Banner to Email Signature?

Let’s dive into the step-by-step process of adding a LinkedIn badge and link to your Outlook signature.

Before we begin, it’s essential to have all the necessary elements ready. The most important items you’ll need are the LinkedIn badge and your LinkedIn public profile URL.

It should look something like ‘https://ie.linkedin.com/in/yourusername

You can either create a new signature or update the existing one using the LinkedIn button, every user is different, and the purpose is to introduce himself to people.

Steps to Add LinkedIn button to Outlook Classic Signature

First, open Outlook Classic. From the left navigation section, you will see all the email addresses that have been added.

Select the one for which you need to add the signature. Now, click on “New Email” from the top left corner of your screen.

In the message tab, under the “Include” section, click on “Signature.” From the dropdown list, you will see your existing signatures.

If you don’t have any existing signatures, you will see an option for “Signatures.” Click on it.

If you need to add LinkedIn to your existing Outlook signature, select the signature already saved in the list or create a new signature.

  • Create a New Signature or work on the existing signature, both cases align in the same area where you need to add LinkedIn to your Signature.
  • Select your existing Signature from the Signature and Stationery dialog box.
  • Generally, the LinkedIn banner must be inserted at the bottom of the signature. Put your cursor accordingly.
  • Click on the insert picture icon available in the right corner of the edit signature section.
  • Insert Picture dialog box appears, select the logo or banner you need to insert in your signature, and Hit insert.
  • You can check out the LinkedIn badge inserted below the Signature.

Now it’s time to add the link to it, which results when your recipient gets your email with your signature, he can click on the LinkedIn Button/Banner to jump directly to your profile.

  • Click once on the image to activate it and then click on the hypertext icon from the top right corner of the screen.
  • That will open the Insert Hyperlink dialog box, simply paste the URL that you are already ready with.
  • Press OK until the signature has been saved.

Ta daa! 

You now have an active signature with a LinkedIn badge. To verify its functionality, compose a new email, incorporate your signature, and send the email to yourself.

Your signature should feature the LinkedIn badge and contain a link that directs you to your LinkedIn profile.

Steps to Add LinkedIn button to Signature in Outlook Web

The interface of Outlook Web is entirely different from the classic version, but the method to add a LinkedIn logo to the signature is quite similar, albeit with slight differences.

Let’s explore the step-by-step process of adding a LinkedIn logo to your Outlook signature in the web version.

Click on the gear icon located at the top right corner of your screen. This will open the settings dialog box, which is divided into three sections. In the first section, select “Mail.

From the second section, choose “Compose and Reply.” Once you have selected “Compose and Reply,” in the third section, you will find the signature options.

If you want to create a new signature, click on “New Signature.”

However, if you need to add your LinkedIn logo to an existing signature, click on the dropdown menu and select your signature.

Then, you will see the signature you have created in the section below.

Below the signature, you will see a few options that will help you modify or add other items to your signature.

The first option is “Image.” When you click on it, you will be redirected to upload an image, such as your LinkedIn logo, into your signature.

Once you have added your LinkedIn logo to your signature, it will appear as part of your signature.

The next step is to add a hyperlink to the logo. This way, when someone receives your email and clicks on the logo, they will be redirected to your LinkedIn profile. That’s the purpose of adding the logo with a hyperlink.

To add a hyperlink to your LinkedIn image, there are two methods:

Using the Toolbar:

  • Select your image.
  • Go to the toolbar, where you will find several options.
  • Look for the “Hyperlink” option and click on it.

Using a Keyboard Shortcut:

  • Select your image.
  • Press “Ctrl + K” on your keyboard. This shortcut will open the window where you can paste the URL of your LinkedIn profile.

Once you paste your URL and click “OK,” your LinkedIn logo in your signature will be linked to that URL.

Now, whenever you use that signature in your email messages and send them to your recipients, they can directly click on the logo to visit your LinkedIn profile.

Add your LinkedIn Profile URL to your NEW OUTLOOK Email Signature

The interface of the new Outlook is quite similar to Outlook on the web, and the majority of functions are also alike.

However, there are a few differences, including how signatures are handled.

Let’s explore how to add a LinkedIn logo along with a URL to your signature in the new Outlook.

Open the new Outlook and look for a gear symbol at the top right corner of the screen, which represents the settings. Click on it to access the backend settings.

You will see three sections on the left. Click on “Accounts,” then on “Signature” in the second section. In the third section, you will see your signature options.

First, select the email address for which you want to add or modify the signature. If you have already added email addresses, you will see a list of existing ones.

Select the one for which you need to add the LinkedIn logo to your existing signature or click on “New Signature” to create a new one.

The first option in the signature settings is “Image.” When you click on it, you will be prompted to upload an image, such as your LinkedIn logo, into your signature.

Once you have added your LinkedIn logo to your signature, it will become a part of it.

The next step is to add a hyperlink to the logo. This way, when someone receives your email and clicks on the logo, they will be redirected to your LinkedIn profile.

This is the main purpose of adding the logo with a hyperlink.

There are two methods to add a hyperlink to your LinkedIn image:

Using the Toolbar:

  • Select your image.
  • Go to the toolbar, where you will find several options.
  • Look for the “Hyperlink” option and click on it.

Using a Keyboard Shortcut:

  • Select your image.
  • Press “Ctrl + K” on your keyboard. This shortcut will open the window where you can paste the URL of your LinkedIn profile.

Once you paste your URL and click “OK,” your LinkedIn logo in your signature will be linked to that URL.

Now, whenever you use that signature in your email messages and send them to your recipients, they can directly click on the logo to visit your LinkedIn profile.

Why do you need to add a LinkedIn Logo to your Email Signature?

LinkedIn is one of the active social media platforms that normally include your email signature.

In contrast to other social media platforms, LinkedIn is highly relevant to a business. Here are some of the advantages of adding it to an email signature.

  • That will allow your recipients to dig deeper and learn more about your portfolio.
  • Adding a LinkedIn banner is a good sign for the recipient of your transparency.
  • The LinkedIn platform allows you to connect with the sender’s organization to create networking opportunities.
  • All employees become brand ambassadors through their signatures when you add a LinkedIn button directing people to the organization’s LinkedIn profile page.
  • LinkedIn is a high authority platform, which will also help to enhance the traffic to your portal.

Wrap Up

In conclusion, adding the LinkedIn badge to your Outlook signature can help you showcase your professional profile and stay connected with the right people.

It also allows you to quickly access your profile and view other professional profiles. You can set up your professional profile quickly and easily with this simple step.

Utilizing LinkedIn’s badge in your Outlook signature will help you strengthen your professional network and create a more professional appearance.

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Amit Bansal

Hello, my name is Amit Kumar Bansal, and I am the founder of MailSmartly.com. Through this blog, I focus on Microsoft Outlook, offering insightful and informative content. Additionally, I produce educational videos on YouTube to further enhance the understanding of my audience. visit my YouTube Channel

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